PA to the Clinical Director(s) and General Manager of Imaging

PA to the Clinical Director(s) and General Manager of Imaging

Band 4

Main area Imaging Grade Band 4 Contract Permanent Hours Part time - 33.75 hours per week (Monday - Friday) Job ref 320-CDCS-4482

Site Royal Derby Hospital Town Derby Salary £28,392 - £31,157 pro rata pa Salary period Yearly Closing 18/11/2026 23:59 Interview date 01/12/2026

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

With over 14,000 members of staff, you can expect huge variety and new opportunities every day! Our staff go above and beyond and take pride in caring for our patients.

University Hospitals of Derby and Burton NHS Foundation Trust are fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services. The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.

As a Trust we promote an inclusive environment and welcome applications from a diverse pool of talent and backgrounds. All individuals are valued and given every opportunity to succeed based on merit.

The Trust actively encourages applications from members of our Black, Asian and Minority Ethnic communities. These groups are under-represented in our organisation, and it’s important to us that our workforce reflects the diversity of our communities as much as possible.

Armed Forces and Disability Confident guaranteed interview scheme

To further support the pledges in the Armed Forces Covenant and to make a positive contribution to support ex-armed forces personnel (veterans) make the transition to civilian life, the Trust has introduced a Guaranteed Interview Scheme for veterans who meets the essential criteria set out in the person specification, to help them overcome barriers to find civilian employment. The scheme will operate for all external recruitment.

The Trust is a Disability Confident Employer and committed to both adopting and retaining people with disabilities. This commitment is to guarantee an interview for any candidate that has disclosed a disability under the Equality Act 2010 and who meets the essential criteria set out in the person specification. Reasonable adjustments under the Equality Act 2010 will be considered upon request.

if you are blind or visually impaired and require application material in an alternative format- such as Braille, large print, audio or accessible electronic formats or you require support/adjustments with your application please contact the recruitment team on 01332 788466

The Trust is proud to be a signatory of the Care Leavers Covenant and is committed to supporting care-experienced people into employment.

Applicants who identify as a care leaver and who meet the essential criteria for the role, as detailed in the person specification, will be guaranteed an interview.

Join us and help make a real difference to our Trust.

Here’s more about the role and what we’re looking for;

Job overview

An exciting opportunity has arisen for a flexible, motivated and highly organised individual to join our Imaging Management Administration Team. We are seeking a dynamic and enthusiastic administrator to provide comprehensive support to the Imaging Business Unit, Clinical Directors and General Manager, contributing to the smooth and effective delivery of services across the department.

Working alongside our established Management Administration Team, the successful candidate will provide a professional and efficient administration service, ensuring effective communication and maintaining organisational systems to a high standard. This is an excellent opportunity for someone who thrives in a busy environment, possesses strong attention to detail and is committed to delivering high-quality administrative support within a healthcare setting.

Main duties of the job

The post holder will provide a comprehensive administrative service to the Imaging Business Unit, supporting the effective delivery of departmental objectives and priorities. They will be responsible for managing a varied workload, using initiative to prioritise tasks and work independently while contributing effectively as part of a wider team.

Key responsibilities will include:

• Providing administrative and secretarial support to the Clinical Directors, General Manager and Imaging Business Unit.
• Coordinating meetings, including preparing agendas, meeting papers and supporting documentation.
• Taking accurate minutes and monitoring actions to ensure timely completion.
• Managing confidential and sensitive information appropriately.
• Liaising with managers, clinicians, colleagues and external stakeholders.
• Supporting effective communication and administrative systems across the department.
• Producing reports, presentations, spreadsheets and correspondence using Microsoft Office applications.
• Assisting with Business Unit projects, service developments and departmental activities.
• Providing administrative cover for colleagues during periods of absence.
• Prioritising and managing a varied workload, working independently and as part of a team.

Closing date of applications: 18 November 2026

Interview date: 1 December 2026

Working for our organisation

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

• We see on average 4810 OP appointments a day.
• We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

Person specification

Education, Training and Qualifications

• GCSE/O Level (or equivalent) qualification in English and Maths, or higher qualifications.

Knowledge, Training and Experience

• Demonstrable experience in a secretarial or administrative support role.
• Experience working in a secretarial role.
• An understanding of the 18-week RTT process

Communication and Relationship Skills

• Excellent written and verbal communication skills, with the ability to communicate professionally with a range of stakeholders.
• Ability to handle highly confidential and sensitive information with discretion.
• Ability to work independently and as part of a team in a demanding environment.

Analytical and Judgement Skills

• Proven organisational and time management skills, with the ability to prioritise workload and meet deadlines.

Planning and Organisational Skills

• Experience of arranging meetings, diary management and producing agendas and minutes.
• Experience of supervising, supporting or allocating work to administrative staff.

Our Trust aims to provide the highest quality care to patients within Derbyshire and South East Staffordshire and we want the very best people to work with us.

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IMPORTANT INFORMATION

If we receive a high number of applications for this position, we reserve the right to withdraw the post before the closing date, therefore it is advisable that you apply as early as possible to avoid disappointment.

At UHDB, we offer different ways to work flexibly to each and every one of our colleagues, many of whom already work flexibly at all sites of the Trust.

For our roles we are open to discussing the possibility of part-time/ reduced hours/ compressed hours/ flexible start and finish times/ fixed/flexible shifts/annualised hours/ term time hours/ hybrid working – working partly in the trust/partly at home.

Why don’t you talk to us at interview about the flexibility you would like to explore and what it means to you, and we will discuss what’s possible for the job and team, and the opportunities we might be able to create together.

We can’t promise to give you exactly what you want, but we do promise to work with you to look at all the available options.

Most of our posts are subject to a DBS check, however having a criminal record will not necessarily bar you from obtaining a position. Please be aware that all new employees starting work with us will be charged for the cost of their DBS check, if it is required for their role.

All correspondence relating to your application will be sent to you via our trac.system account. Please ensure that you regularly check your emails; this includes junk/spam, as your security settings may not recognise the sender.

Anyone from outside of the UK (excluding from the Republic of Ireland) will need permission from UK Visas and Immigration (UKVI) to work in the UK and may also need entry clearance before travelling here.

UKVI is responsible for managing migration. To obtain a visa or entry clearance, you will need to meet certain requirements and demonstrate you have the right the work in the UK via:

• the points-based immigration system
• the EU settlement scheme
• eVisa

During the course of its employment activities, University Hospitals of Derby and Burton NHS Foundation Trust collects, stores and processes personal information about prospective, current and former staff.

Our Privacy Notice includes applicants, employees (and former employees), workers (including agency, casual, honorary and contracted staff), volunteers, trainees and those carrying out work experience – please refer to our Privacy Notice available on our Trust website: https://www.uhdb.nhs.uk/information-governance

UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AI‑generated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

If we receive a high number of applications for this position we reserve the right to withdraw the post before the closing date, therefore it is advisable that you apply as early as possible to avoid disappointment. Please ensure that you had read the Job Description and Person Spec and that you meet the criteria before applying.