Accounts Payable Assistant in Reading

Job Overview

We have an opportunity to join our finance department, working in our Accounts Payable team. The successful applicant will work within the team, ensuring that our accounts payable invoices are processed in a timely and accurate manner to enable the trust to meet its legal obligations to its suppliers. The successful candidate will have a good attention to detail and accuracy, be confident working as part of a team, and have strong communication and organisational skills to ensure that the requirements of the role are achieved.

Main duties of the job

• Ensure that invoice registration, matching and payment are completed in a timely and accurate manner to enable the Trust to meet its legal obligations to its suppliers.
• Ensure that the integrity of data within the reference files of the Purchase Ledger systems is maintained.

Detailed Job Description And Main Responsibilities

• Timely and accurate inputting, registering and matching of invoices for payment on the Purchase Ledger systems to ensure that the Trust meets its obligations to its suppliers while ensuring that only appropriately authorised invoices are passed for payment.
• Ensuring that recoverable VAT that is due to the Trust is identified and appropriately coded to enable recovery.
• Ensure that payments are made within the supplier\’s terms.
• Ensuring integrity of data by maintenance of reference files within the Purchase Ledger systems following departmental procedures.
• Producing payments for all authorised invoices within Public Sector Payment Policy requirements.
• Reporting internally and externally to the department to meet customer and Trust requirements.
• Post opening and sorting.
• Dealing with supplier remittances.
• Checking of statements/requesting copies of invoices where required.
• Problem resolution regarding orders and invoice queries.
• Demonstrates own work activities to new or less experienced staff.
• Other duties as requested by the Manager – Receivables / Payables and the Deputy Team Leader – Accounts Payable.

Person specification

Education / Qualifications

• 5 GCSE\’s (Grade A-C) or equivalent including Maths and English.
• NVQ level 4 or equivalent.

Experience

• Knowledge/Experience of finance computer systems including coding structures, VAT, payment procedures.

Professional Skills

• Computer Literate.
• Excellent Keyboard Skills.

Desirable criteria

• JAC software knowledge.
• Excel experience.

Interpersonal Skills

• Excellent communication Skills, both oral and written.
• Excellent personal organisation skills.

Sponsorship

We are an approved sponsoring organisation. Applications will be considered from applicants requiring sponsorship alongside all other applications. Please be aware, not all roles are eligible for sponsorship. You can review the list of eligible roles and requirements on the government website.

Benefits

• Flexible working opportunities and a strong emphasis on your work, life balance.
• Annual leave – 27 days for new starters, plus bank holidays. Increasing to 29 days after 5 years and 33 days after 10 years NHS service. Pro rata for part time staff.
• NHS pension scheme.
• Employee Assistance Programme.
• Money Advice Service.
• Generous maternity, paternity and adoption leave for eligible staff.
• On-site nursery (based at RBH).
• Full educational library services.
• Cycle to work scheme, lockable storage for cycles.
• Bus to work scheme.
• Excellent rail and bus links.
• A huge range of Health Service Discounts at hundreds of big brands from holidays to gadgets and restaurants and retail.

Equal Opportunities and Diversity Statement

The Trust is committed to improving the health of its staff, patients and the wider community by providing a smoke free environment. The Trust also maintains a strong commitment to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment. If we offer a post, any offer may be withdrawn if you knowingly withhold or provide false or misleading information in your application. All new appointments to the Trust, with the exception of executive positions, are subject to a 6 month probationary period.