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- Tasks: Manage operations and administration for a vibrant youth music charity.
- Company: UD Music Foundation, a Black-led organisation empowering young people through music.
- Benefits: Join a mission-driven team with a focus on equity and inclusion.
- Why this job: Be the organisational glue that helps young talent thrive in the music industry.
- Qualifications: Strong organisational skills and experience in operations management.
- Other info: Opportunity to make a real difference in the arts and cultural sector.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Help a Black-led national youth music charity run brilliantly behind the scenes. We’re hiring an experienced operations manager to own the systems, administration and reporting that enable our work with young people to thrive.
UD Music Foundation is a Black-led National Youth Music Organisation based in Stratford, Newham, with a 25-year track record rooted in Black music culture. Founded by musicians in 2000, UD educates, empowers and creates life opportunities for young people, addressing racial and socio-economic inequality through talent development, skills building and pathways into the music industry.
This is a senior, hands-on operational role in a small, mission-driven organisation. You will take ownership of our core operational, administrative and reporting systems—bringing structure, consistency and follow-through across calendars, documentation, records, deadlines and organisational processes. Working closely with the Chief Executive Officer, you will help ensure UD runs smoothly, reliably and responsibly.
You’ll play a key role in:
- maintaining strong operational and administrative systems and accurate records
- coordinating funder reporting, monitoring returns and evidence collation across grants
- supporting financial administration (invoices, expenses, contractor payments) and audit readiness
- coordinating governance administration with the CEO (board papers, registers, policy updates)
- supporting project delivery administration including events, workshops and performances
- overseeing operational compliance administration (data protection, safeguarding, health and safety)
This role is for someone who enjoys being the organisational “glue”—methodical, calm, and highly organised—with strong judgement, attention to detail and confidence managing competing deadlines. It is not a programme-leading or strategy role.
UD is committed to equity, diversity and inclusion and warmly welcomes applications from candidates underrepresented in the arts and cultural sector. We are happy to discuss access needs or reasonable adjustments at any stage of the process.
Operations & Administration Manager in London employer: UD Music Foundation
Contact Detail:
UD Music Foundation Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations & Administration Manager in London
✨Tip Number 1
Network like a pro! Reach out to people in the music and arts sector, especially those connected to UD Music Foundation. A friendly chat can open doors and give you insights that a job description just can't.
✨Tip Number 2
Show your passion for the mission! When you get the chance to speak with someone from UD, make sure to express why you care about supporting young people through music. It’s all about connecting your values with theirs.
✨Tip Number 3
Prepare for the interview by knowing your stuff! Research UD Music Foundation's projects and their impact on the community. This will help you demonstrate how your skills can contribute to their goals.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team and making a difference.
We think you need these skills to ace Operations & Administration Manager in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in operations and administration. We want to see how your skills align with our mission and the specific requirements of the role.
Showcase Your Organisational Skills: Since this role is all about being the organisational 'glue', give us examples of how you've successfully managed systems and processes in the past. We love a good story that demonstrates your attention to detail!
Be Authentic: Let your personality shine through in your application. We’re a mission-driven organisation, so showing your passion for supporting young people and addressing inequality will definitely catch our eye.
Apply Through Our Website: We encourage you to submit your application via our website. It’s the best way to ensure we receive all your details correctly and gives you a chance to explore more about us and our values!
How to prepare for a job interview at UD Music Foundation
✨Know the Organisation Inside Out
Before your interview, dive deep into UD Music Foundation's mission and values. Understand their focus on Black music culture and how they empower young people. This will not only show your genuine interest but also help you align your answers with their goals.
✨Showcase Your Organisational Skills
Since this role is all about being the organisational 'glue', prepare examples that highlight your methodical approach and attention to detail. Think of specific instances where you've successfully managed competing deadlines or improved operational processes.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills in real-world scenarios. For instance, how would you handle a last-minute change in an event schedule? Practise articulating your thought process clearly and confidently.
✨Emphasise Your Commitment to Diversity and Inclusion
UD is committed to equity, diversity, and inclusion, so be ready to discuss how you can contribute to these values. Share any relevant experiences or initiatives you've been part of that promote inclusivity in the workplace or community.
