EHRS Senior Designer/Analyst – Pharmacy, Cancer and Research

An opportunity to join the UCLH Electronic Health Record (EHR) team has arisen within the Pharmacy, Cancer Chemotherapy, and Clinical Trial team. We are looking to recruit an enthusiastic individual with a keen interest in digital healthcare. The successful candidate will be required to build and maintain medications within Epic as well as help support UCLH’s wider EHR team and digital infrastructure. Our analysts must be Epic certified. We accept applications from candidates who are already certified, and we also consider those without certification. For candidates who are not already Epic certified in the Willow Inpatient application, we offer training and support to attain certification. These candidates start at band 7 and progress to band 8a after certification and on passing their 6-month probationary period. Applicants without Epic certification will also be required to undertake the Epic aptitude assessment (the Sphinx test) prior to interview.

The EHR team have worked remotely for several years and we are open to applications from outside of the London area. However, the team is required to come into the office on Tottenham Court Road on a set day once every 2 weeks (currently every other Tuesday).

Main duties of the job include building and maintaining our medication and pharmacy-related workflows and content. Analysts work closely with operational staff in the Pharmacy, Cancer and Research departments to ensure Epic is kept up-to-date with newly approved medicines, investigational medicines, cancer chemotherapy protocols and clinical trials. Analysts also interact with training, technical, information, programme management, and communications staff. We upgrade Epic twice a year, during which analysts may build and test newly available features, as well as execute our regression and integrated test scripts. We have a rolling upgrade programme which delivers new features and functionality identified through our operational consensus and product groups. Our Thrive programme, supported by our analysts, aims to ensure functionality is adopted and identifies areas where operational staff need further support when using the system.

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research. At UCLH, we have a real ‘One Team’ ethos, and our values – safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description. IMPORTANT: For those candidates who are not already Epic certified in the Willow (Pharmacy) and Beacon (cancer protocol) applications, we will offer training and you will be supported to attain certification as a requirement during your 6 month probation period. Candidates without Epic certification will start at band 7 and progress to band 8a after certification and after passing their probationary period. Applicants without an Epic certification will also be required to undertake the Epic aptitude assessment (the Sphinx test) prior to interview.

Patients are at the centre of everything we do. Our EHR - Epic - helps to ensure that we continue to get better at delivering services and treatment plans designed around patient needs. Our vision is to create a digitally enabled organisation that supports the delivery of efficient and effective patient care, achieved through easy-to-use systems that provide staff and patients with access to the right information, in the right place, at the right time. At UCLH, Digital Services is central to our transformation programme. To help us to achieve our vision, we are looking for passionate individuals to join our team.

Person specification

• Knowledge and Qualifications

• Pharmacy, nursing or other health related degree or equivalent through experience and professional development.
• Specialist knowledge across a wide range of subject areas relating to EHR systems and digital services.
• Good knowledge and understanding of NHS clinical, administrative and operational workflows.
• Epic certification in the Willow Inpatient module- Candidates without this certification will be considered and if successful will receive training and start at band 7, progressing to band 8a.
• Diploma in Clinical Pharmacy or General Pharmacy Practice, or equivalent.
• Epic certification in the Beacon or Research modules.
• Epic certification in the Willow Ambulatory or Willow Inventory modules.

• Experience

• Substantial experience as a hospital practitioner.
• Relevant project management or improvement experience with a track record of delivery.
• Experience configuring an electronic prescribing and medicines administration (EPMA) system or configuration of medication within an EHR system, such as Epic or Cerner.
• Experience working in the field of oncology/haematology pharmacy.
• Experience building and maintaining chemotherapy protocols, including research protocols.
• Experience building and maintaining non-cancer trials.
• Experience of change programmes while also developing and maintaining high standards of quality.

• Skills and Abilities

• The ability to work unsupervised and plan project work to agreed timescales to meet deadlines.
• Excellent communication skills, with the proven ability to liaise and influence effectively at all levels within a multidisciplinary team based environment.
• Ability to meet deadlines and complete tasks within agreed time scales.
• Ability to analyse the interdependencies between complex clinical information systems and pathways and assess and resolve potentially conflicting options.

• Specific Requirements

• Full understanding of and demonstrable commitment to the UCLH values.
• At UCLH, we take equality of opportunity seriously and are committed to being a diverse and inclusive employer, with a culture that creates a real sense of belonging and trust. It is our fundamental aim, to recruit, retain and promote a diverse mix of people who are representative of our local communities. Applications are encouraged from candidates of all backgrounds, cultures, and perspectives to support our world class research, innovation and creativity.
• We offer our permanent staff an interest free season ticket loan for travel, all our staff have access to free independent and confidential support, large retail discounts, a staff discount platform, cycle to work scheme and on-site accommodation to name a few.
• This vacancy may close before the current listed closing date. You are advised not to delay submitting your completed application.
• Please note that all correspondence regarding your application will be via email. The emails will be sent to you via TRAC.jobs and not via NHS Jobs, we encourage you to check your inbox regularly.
• If you have any questions, please contact: Kenny Mole, EHR Delivery Manager for Pharmacy, Cancer, Clinical Trials and Diagnostics (kenneth.mole@nhs.net)