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- Tasks: Lead the management and integration of UCL's space records and CAD drawings.
- Company: Join UCL Estates Development, a leader in optimising university spaces.
- Benefits: 41 days holiday, pension scheme, gym access, and employee support services.
- Why this job: Make a real impact on UCL's physical estate and support academic excellence.
- Qualifications: Experience in managing spatial data and proficiency in AutoCAD required.
- Other info: Diverse and inclusive workplace with excellent career development opportunities.
The predicted salary is between 36000 - 60000 £ per year.
The Space Team sits within the Property, Space & Strategy team, which forms part of UCL Estates Development. The team is responsible for managing, maintaining, and optimising the University's physical estate to support its academic, research, and operational activities. The Space Team provides space data, record drawings, and spatial insight that underpin operational delivery, statutory compliance, and strategic decision-making across UCL. This includes maintaining accurate records of the estate, supporting space planning and feasibility, and ensuring that spatial information produced through projects and operational change can be relied upon for business-as-usual use. Following the implementation of UCL's Integrated Workplace Management System (Planon) and the adoption of structured data and classification standards, the team is focused on strengthening information quality, consistency, and governance across the estate. In an evolving digital environment, the team continues to review how drawings, data, and records are structured, managed, and used to support effective space planning and long‑term operational needs.
As the Space Records & CAD Manager, you'll be responsible for leading the management, quality, and integration of UCL's space records and record drawings, ensuring that information produced through projects and operational activity is accurate, aligned with UCL standards, and embedded into business-as-usual Estates systems. Reporting to the Head of Space, in this job you'll be the authoritative point of control for space records and drawings, working with internal teams and external consultants during design and delivery stages to help ensure that information is produced in a way that will successfully land at handover and support ongoing use. The role combines professional oversight with hands‑on delivery and includes responsibility for routine, detailed, and repeatable tasks required to keep space records and drawings accurate, current, and reliable. You'll also be responsible for development and application of CAD drawing standards and preparing and reviewing proposed space layouts in response to space requests, in line with UCL Space Guidelines.
Things you'll need in order to do this job include:
- Significant experience managing space records, record drawings, or spatial data within a large or complex organisation
- Strong working knowledge of AutoCAD, with an understanding of Revit and BIM outputs
- Experience producing, amending, and routinely updating CAD drawings, including surveys, test fits, feasibility layouts, and record updates
- Experience uploading, maintaining, and validating drawings and data within a CAFM or IWMS system (e.g. Planon or equivalent)
- Experience working with project teams, consultants, or contractors to support feasibility reviews, information delivery, and handover
- Knowledge of space standards, drawing conventions, and data classification relevant to the built environment (e.g. Uniclass)
- Understanding of statutory, health and safety, and compliance requirements relating to space and building information
- Proficient use of Microsoft Office applications, particularly Excel and Word
Please review our job description, paying particular attention to the Essential and Desirable criteria, and ensure these are covered in your application.
What we offer:
- 41 Days holiday (27 days annual leave, 8 bank holidays, and 6 closure days)
- Additional 5 days' annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Relocation scheme for certain posts
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
Our commitment to Equality, Diversity and Inclusion: As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; and for our Grade 9 and 10 roles, women.
Space Records & CAD Manager employer: UCL
Contact Detail:
UCL Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Space Records & CAD Manager
✨Tip Number 1
Get to know the team! Before your interview, do a bit of research on UCL's Space Team. Understanding their projects and challenges will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 2
Show off your CAD skills! Be ready to discuss specific examples of how you've used AutoCAD or similar software in past roles. Bring along a portfolio if you can, showcasing your best work – it’ll make a great impression!
✨Tip Number 3
Network like a pro! Connect with current or former employees on LinkedIn. They might share insights about the team culture or the hiring process that could give you an edge during your application.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the UCL family. Don’t miss out!
We think you need these skills to ace Space Records & CAD Manager
Some tips for your application 🫡
Know the Job Inside Out: Before you start writing, make sure you really understand the role of Space Records & CAD Manager. Dive into the job description and highlight the key responsibilities and requirements. This will help us see how your experience aligns with what we're looking for.
Tailor Your Application: Don’t just send a generic application! Use specific examples from your past work that relate to managing space records and using AutoCAD. Show us how your skills match the needs of the Space Team at UCL.
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language and avoid jargon unless it's relevant. We want to easily understand your qualifications and experiences without wading through unnecessary fluff.
Apply Through Our Website: Make sure to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it helps us keep everything organised!
How to prepare for a job interview at UCL
✨Know Your Space Standards
Familiarise yourself with UCL's space standards and drawing conventions before the interview. Being able to discuss how you’ve applied these in your previous roles will show that you’re not just a fit for the role, but that you understand the importance of compliance and quality in managing space records.
✨Showcase Your CAD Skills
Be prepared to talk about your experience with AutoCAD, Revit, and BIM outputs. Bring examples of CAD drawings you've produced or updated, and be ready to explain your process. This will demonstrate your hands-on experience and technical proficiency, which are crucial for the Space Records & CAD Manager role.
✨Understand the Bigger Picture
Research UCL’s Estates Development and how the Space Team fits into the broader organisational goals. Showing that you understand how effective space management supports academic and operational activities will set you apart as a candidate who is aligned with UCL's mission.
✨Prepare for Scenario Questions
Think about potential scenarios you might face in this role, such as handling discrepancies in space records or collaborating with project teams. Prepare structured responses using the STAR method (Situation, Task, Action, Result) to illustrate your problem-solving skills and teamwork abilities.