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- Tasks: Provide high-level executive support to a leading academic in global health.
- Company: Join UCL's Institute for Global Health, a hub for impactful research.
- Benefits: Enjoy 41 days of holiday, a pension scheme, and on-site gym access.
- Why this job: Make a difference in global health while developing your professional skills.
- Qualifications: A-level education or equivalent experience, with strong communication and organisational skills.
- Other info: Part-time role with excellent career growth and commitment to diversity.
The predicted salary is between 36433 - 41833 £ per year.
The UCL Institute for Global Health (IGH) is at the heart of UCL's Grand Challenge of Global Health. The Institute's vision is for a world where international policy on global health is informed by world-class research. IGH aims to support the development of robust solutions to aspects of the world's major global health challenges through scholarly outputs, education, public engagement, translational research, and ultimately by influencing public policy and professional practice.
We have an exciting opportunity for an Executive Assistant to join our team and provide high-level support to Prof Jolene Skordis.
The postholder will provide high level of executive support to Prof Jolene Skordis, Vice Dean (International and Advancement) for the Faculty of Population Health Sciences, Head of the Research Department for Environmental and Community Health, Director of the Bloomsbury Policy Lab, and Chair of The European Global Health Research Institutes Network (EGHRIN) Executive Committee. The postholder will be responsible for diary management, balancing competing priorities and handling complex situations. They will also liaise with senior level colleagues across the University and external contacts to arrange itineraries for national and international visits.
The annual salary for this role is £36,433 including London Allowance, pro-rata for part-time staff. This is a part-time role (i.e. 21.9 hours per week, 0.6 FTE) and it is available immediately until 31st December 2026.
About you: The postholder should be educated to A-level standard or have equivalent relevant experience. Experience working in a senior EA role for a large or complex organisation, experience of servicing high-level committees (with diverse membership) and minute taking, excellent written and verbal communication skills, including the drafting of emails and letters, and excellent organisational skills are essential requirements for this post.
What we offer: As well as the exciting opportunities this role presents, we also offer some great benefits:
- 41 Days holiday (27 days annual leave, 8 bank holidays and 6 closure days)
- Additional 5 days' annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan
- Relocation scheme for certain posts
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
Our commitment to Equality, Diversity and Inclusion: As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. Our department holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality.
Executive Assistant in London employer: UCL
Contact Detail:
UCL Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through professional groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the role. Understand their mission and values, especially since this role is tied to global health. Tailor your responses to show how you can contribute to their goals.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you get comfortable with common questions and refine your answers, making you more confident when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your relevant experience, especially in diary management and supporting senior leaders, to show us you’re the perfect fit!
Show Off Your Communication Skills: Since excellent written and verbal communication is key for this role, don’t hold back! Use clear and professional language in your application, and maybe even include a brief example of how you've effectively communicated in a previous role.
Be Organised: Demonstrate your organisational skills right from your application. Structure your CV neatly, keep your cover letter concise, and ensure everything is free from typos. We love a candidate who pays attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role there!
How to prepare for a job interview at UCL
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with diary management, prioritising tasks, and liaising with senior colleagues. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Prepare for Scenario Questions
Expect questions about how you would handle complex situations or competing priorities. Think of specific examples from your past experience where you've successfully managed similar challenges. This will showcase your problem-solving skills and ability to work under pressure.
✨Showcase Your Communication Skills
As an Executive Assistant, excellent written and verbal communication is key. Be prepared to discuss how you've drafted emails, taken minutes in meetings, or communicated with diverse stakeholders. Practising clear and concise responses during the interview will highlight your strengths in this area.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the role or the team. This shows your genuine interest in the position and helps you assess if it's the right fit for you. Consider asking about the challenges the team currently faces or how success is measured in this role.