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- Tasks: Support students from enquiry to completion, manage records, and assist with financial administration.
- Company: Join a leading Centre for Doctoral Training focused on tackling antimicrobial resistance at UCL.
- Benefits: Enjoy 41 days holiday, hybrid working, and perks like gym access and a cycle-to-work scheme.
- Why this job: Be part of an innovative team making a real impact in healthcare and research.
- Qualifications: GCSEs in English and Maths or equivalent experience; strong admin skills required.
- Other info: Fixed-term contract until September 2032 with opportunities for professional growth.
The predicted salary is between 30000 - 42000 £ per year.
About us
The Centre for Doctoral Training (CDT) in Engineering Solutions for Antimicrobial Resistance, funded by the Engineering and Physical Sciences Research Council (EPSRC) and the Biotechnology and Biological Sciences Research Council (BBSRC), aims to train the next generation of industry, public-sector, and academic leaders to engineer and coordinate solutions for the challenge of antimicrobial resistance (AMR). The Centre will provide a unique cohort experience to its students, offering 4-year PhD studentships. The Centre is a collaboration between the UCL Faculties of Engineering Sciences, Mathematical and Physical Sciences, and Life and Medical Sciences, and will be hosted by the London Centre for Nanotechnology (LCN).
The LCN is an interdisciplinary enterprise between University College London, King's College London, and Imperial College London. In bringing together world-class infrastructure and leading nanotechnology research activities, the Centre aims to attain the critical mass to compete with the best facilities abroad. The LCN has strong relationships with the broader nanotechnology and commercial communities and is involved in major collaborations. As the world's only such facility located in the heart of a metropolis, the LCN has superb access to corporate, investment, and industrial partners. It is at the forefront of training in nanotechnology and has a strong media presence aimed at educating the public and bringing transparency to this emerging science.
At UCL, the LCN occupies an eight-story building on the Bloomsbury campus. The LCN at UCL functions as a research department in the MAPS Faculty at UCL, hosting 35 research groups, 140 postgraduate research students, and several advanced research facilities. It has extensive connections with other departments and faculties across UCL, with partner universities, and with national laboratories.
About the role
The role will provide a high-quality and timely service to current and prospective students and staff involved with the CDT. Responsibilities include:
- Supporting the full student lifecycle from enquiry to completion through tasks such as coordinating assessment processes and maintaining student and course records.
- Supporting wider CDT administration, including day-to-day financial administration, organising committees, and assisting with the delivery of an exciting and diverse doctoral training offer in antimicrobial resistance (AMR).
This is a fixed-term contract until September 2032 and is eligible for hybrid working with a minimum of 60% on site.
About you
We are seeking a proactive, detail-oriented individual with excellent organisational and communication skills to join our Centre for Doctoral Training (CDT) team. You will bring a strong track record in administrative support, ideally gained within a Higher Education or similarly complex environment, and demonstrate confidence in managing a diverse and busy workload.
You will be educated to at least GCSE level (including English and Maths) or have equivalent experience, with the ability to handle a wide range of administrative responsibilities. These include supporting meetings and committees, maintaining accurate records and systems, coordinating student-facing processes, and contributing to events and training delivery.
Excellent verbal and written communication skills are essential, alongside a high level of IT literacy, including proficiency in Microsoft Office (Word, Excel, Outlook, and Teams). You will be comfortable managing sensitive information, interpreting data to inform reporting, and producing clear, professional documentation to a high standard.
The role requires someone who can work independently and as part of a collaborative team, building effective working relationships with students, academic colleagues, professional services, and external stakeholders. A flexible, service-oriented attitude and a commitment to UCL's values around equity, diversity, and inclusion are key.
Experience of student administration, financial processes, or supporting research activities will be advantageous, as will familiarity with systems such as Portico or Je-S.
What we offer
As well as the exciting opportunities this role presents, we also offer some great benefits:
- 41 Days holiday (27 days annual leave, 8 bank holidays, and 6 closure days)
- Additional 5 days' annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan
- Relocation scheme for certain posts
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity, and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
Our commitment to Equality, Diversity and Inclusion
As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce. These include people from Black, Asian, and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.
Our department holds an Athena SWAN Bronze award, in recognition of our long-term commitment and 'beacon' status in advancing gender equality.
Centre Administrator - Centre for Doctoral Training (CDT) in Engineering Solutions for Antimicrobial employer: UCL
Contact Detail:
UCL Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Centre Administrator - Centre for Doctoral Training (CDT) in Engineering Solutions for Antimicrobial
✨Tip Number 1
Familiarise yourself with the Centre for Doctoral Training's mission and values. Understanding their focus on antimicrobial resistance and the interdisciplinary nature of the role will help you align your conversation during interviews and demonstrate your genuine interest in their work.
✨Tip Number 2
Network with current or former staff and students from the CDT or similar centres. Engaging with them can provide valuable insights into the role and the organisational culture, which you can leverage to tailor your approach when discussing your fit for the position.
✨Tip Number 3
Highlight your experience with administrative processes in higher education settings. Be prepared to discuss specific examples of how you've successfully managed student records, coordinated events, or supported committees, as these are key responsibilities of the role.
✨Tip Number 4
Demonstrate your IT proficiency, especially with Microsoft Office tools. Consider preparing a brief overview of how you've used these tools in past roles to enhance efficiency or improve communication, as this will be crucial for the administrative tasks you'll handle.
We think you need these skills to ace Centre Administrator - Centre for Doctoral Training (CDT) in Engineering Solutions for Antimicrobial
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Centre Administrator position. Tailor your application to highlight how your skills and experiences align with these specific needs.
Craft a Strong Supporting Statement: In your application, include a supporting statement that clearly outlines how you meet both the essential and desirable criteria mentioned in the job description. Use specific examples from your past experiences to demonstrate your qualifications.
Highlight Relevant Experience: Emphasise any previous administrative support roles, particularly within higher education or similar environments. Mention your experience with student administration, financial processes, and any familiarity with systems like Portico or Je-S.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. Ensure that your CV and supporting statement are clear, professional, and formatted correctly to make a strong impression.
How to prepare for a job interview at UCL
✨Research the Centre and its Mission
Before your interview, take some time to understand the Centre for Doctoral Training's goals and its focus on antimicrobial resistance. Familiarising yourself with their mission will help you articulate how your skills align with their objectives.
✨Showcase Your Organisational Skills
Given the role's emphasis on administrative support, be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your attention to detail and ability to maintain accurate records.
✨Demonstrate Communication Proficiency
Excellent verbal and written communication skills are essential for this role. Be ready to provide examples of how you've effectively communicated with diverse stakeholders, whether through emails, reports, or presentations.
✨Emphasise Your Teamwork and Flexibility
The role requires collaboration with various teams and stakeholders. Share experiences that showcase your ability to work well in a team environment and your flexibility in adapting to changing priorities or challenges.
