At a Glance
- Tasks: Support divisional operations, manage resources, and coordinate meetings and events.
- Company: Join a dynamic team at a leading educational institution.
- Benefits: Competitive salary, professional development, and a collaborative work environment.
- Other info: Great opportunity for career growth and skill development in a vibrant setting.
- Why this job: Make a real impact by supporting strategic initiatives and enhancing service quality.
- Qualifications: Experience in support services, budget management, and event organisation.
The predicted salary is between 37800 - 46200 £ per year.
Main purpose of the job: Providing operational support to the Division. Managing divisional resources, including finance, staffing, space and facilities to ensure effective stewardship and continued quality of service. Contribute to the development and implementation of the strategic and operational Divisional plans.
Duties and responsibilities:
- Supporting leadership and management of the division, including the ongoing maintenance of strategic risks and issues.
- To manage the operational support for the division, including diary management, event delivery, meeting support etc.
- Support divisional workforce planning and staffing by:
- maintaining a divisional staffing structure.
- resource tracking and planning.
- recruitment and retention support.
- overseeing divisional induction.
- management of learning and development inc. oversight of PDRs.
- Co-ordinating divisional leadership and management meetings including:
- Assisting in setting the agenda.
- Agenda, actions, follow-up, materials, prep, meeting invites, etc.
- Ownership and maintenance of division SharePoint/Teams, slide decks and communication documentation.
- Financial/spend tracking for the division (not specific programme/project spend).
- Support for budgeting and forecasting processes.
- Preparing reports on divisional activities and achievements, incorporating Programme/Project reports as appropriate, for UCL governance. Likely to include reports and papers to UMC, Operations Committee, PSLG, etc.
- Management and coordination of Faculty Operations run meetings and boards (e.g. DoO Meetings, Faculty Design Authority, Away Days etc.)
- Agreeing attendees and arranging invites.
- Producing agenda.
- Booking rooms, etc.
- Undertaking risk assessments for offsite activities.
- Managing the interface with other services, including responding to requests for information and/or support (e.g. Finance, HR, Estates, etc).
Essential Criteria:
- Experience of providing excellent support services, including setting service standards and monitoring performance.
- Experience of effective budgetary management and control.
- Experience of recruiting and developing individuals effectively.
- Experience of organising events, meetings and workshops.
- Experience of producing high-quality written work, such as reports, papers and presentation materials.
Skills and abilities:
- Excellent IT skills.
- High level of literacy and numeracy and the ability to communicate effectively to a wide range of stakeholders.
- Excellent organisational skills; Able to organise and prioritise a varied and demanding workload.
Desirable Criteria:
- Degree qualified or relevant experience in Business Management/HR.
- Experience of creating and maintaining SharePoint / Teams sites.
- Financial management, budgeting and financial reporting and analysis skills.
- Ability to demonstrate effective negotiation and influencing skills to work with, and through others, in order to get things done.
Business Manager employer: UCL
UCL School of Management is an exceptional employer that fosters a collaborative and innovative work culture, ideal for those passionate about digital communications. Located in the vibrant city of London, employees benefit from professional growth opportunities, access to cutting-edge resources, and a commitment to inclusivity and diversity. Join us to make a meaningful impact while enjoying a supportive environment that values your contributions.
StudySmarter Expert Advice🤫
We think this is how you could land Business Manager
✨Get to Grips with Data Visualisation Tools
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✨Join Local Business Intelligence Meetups
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✨Engage with Online BI Communities
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We think you need these skills to ace Business Manager
Some tips for your application 🫡
Highlight Your Analytical Skills:In the business intelligence field, showcasing your analytical skills is a must. Make sure your CV includes relevant experience with data analysis tools, programming languages like SQL or Python, and any projects where you've interpreted complex data sets to drive business decisions.
Showcase Your Business Acumen:Don't just focus on data; show us how you can apply your insights to real-world business problems. Highlight projects where you made a tangible impact on company performance, and be prepared to explain your thought process in your cover letter.
Tailor Your Documents for Us:When applying for a full-time role at UCL, tailor your CV and cover letter to reflect our organisational goals and strategies. Mention specific tools and methodologies that align with what we do—this shows you’ve done your homework and are genuinely interested in our mission!
Include Relevant Certifications:Certifications like Google Data Analytics or similar qualifications can really make you stand out in business intelligence. Include these in your application, as they demonstrate your commitment to the field and your willingness to stay current with industry standards.
How to prepare for a job interview at UCL
✨Show off your analytical skills
In a business intelligence role, you're going to need to demonstrate your analytical prowess. Be prepared to discuss specific tools you've used, like SQL, Tableau, or Power BI. Have real-world examples ready where you’ve turned data into actionable insights – this is what makes us shine in interviews!
✨Practice your technical know-how
Expect some technical questions during the interview that dive deep into your understanding of data modelling and analytics frameworks. Brush up on your knowledge of data warehousing concepts and be ready to tackle any real case scenarios they might present. They’ll want to see how you approach problems using your BI toolkit.
✨Portfolio of Projects
Since it's a full-time role, having a strong portfolio is key! Compile case studies demonstrating your previous projects, preferably showing how your insights led to business improvements. This can help us display how you think through complex datasets and your problem-solving process, which is what employers are keen on seeing.
✨Know their business model
Get familiar with UCL’s business model and recent data-driven decisions. Be prepared to discuss how your skills can specifically support their objectives or challenges. Understanding their landscape shows that you’re not just a data buff, but you’re also genuinely interested in how BI can impact their bottom line.
