Accounts Payable Assistant

UCL is one of the world's leading universities, recognised globally for its excellence in research, teaching and innovation. Our professional services teams play a vital role in supporting staff, students and partners across the university, helping to deliver an outstanding experience and maintain the highest standards of operational excellence.

The Accounts Payable team provides a centralised finance service responsible for the accurate and timely processing of supplier payments across the university. We are committed to delivering an efficient, customer‑focused service while maintaining strong financial controls and collaborative working relationships across UCL.

Please note this is a 12 month fixed‑term role. We are looking for a motivated and detail‑oriented Accounts Payable Assistant to join our finance team. This is an excellent opportunity for someone who enjoys working in a fast‑paced environment and takes pride in delivering accurate, high‑quality work.

In this role, you will support the processing of supplier invoices and payments, maintain accurate financial records and assist with reconciliations and payment runs. You will also act as a key point of contact for supplier and departmental queries, helping to ensure a professional and responsive customer service experience. The role requires strong organisational skills, attention to detail and the ability to manage competing priorities while maintaining accuracy and compliance with internal processes and controls. You will work collaboratively with colleagues across Finance and the wider university, contributing to the smooth and efficient running of the Accounts Payable function.

You will have previous experience working in an Accounts Payable or finance administration role, together with strong numerical and data‑entry skills. You will be comfortable working with accounting systems and Microsoft Office applications, particularly Excel, and experience of Oracle Financial Applications would be advantageous. You will be highly organised, proactive and customer focused, with excellent attention to detail and the ability to communicate effectively with both suppliers and internal stakeholders. You will enjoy working as part of a team while also being able to manage your own workload independently. Most importantly, you will bring a positive and collaborative approach, with a commitment to accuracy, service excellence and continuous improvement.

What we offer:

• 41 Days holiday (27 days annual leave, 8 bank holidays and 6 closure days)
• Additional 5 days' annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan
• Relocation scheme for certain posts
• On‑Site nursery
• On‑site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance

Our commitment to Equality, Diversity and Inclusion: As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.