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- Tasks: Support the administration of undergraduate clinical programmes and engage with students.
- Company: Join a dynamic team at UCL's Faculty of Life Sciences.
- Benefits: Flexible working arrangements, training opportunities, and a supportive environment.
- Why this job: Make a real impact on student experiences while developing your skills.
- Qualifications: Strong organisational skills and excellent communication abilities.
- Other info: This is a fixed-term role with opportunities for career growth.
The predicted salary is between 30000 - 42000 £ per year.
We’re looking for a brilliant and proactive Education Administrator to support the administration and delivery of the undergraduate clinical programme at the School of Pharmacy. This is a fantastic opportunity for someone keen to develop their skills and build a rewarding career within the new FLS Education Administration and Student Experience (EASE) team.
We’re looking for a proactive, organised and student-focused individual to support our undergraduate and postgraduate programmes within the Faculty of Life Sciences. You’ll play a key role in managing the academic cycle, from admissions, induction, timetabling to assessments and exam boards, while providing responsive support to students and staff. You’ll work closely with academic leads to ensure smooth programme delivery and may also contribute to student engagement activities such as socials and open days. There’s also scope to support improvement projects using Excel and Power Apps, and to collaborate across the wider team when needed. If you’re proactive, detail-oriented, and passionate about supporting students, we’d love to hear from you!
Key Responsibilities- Supporting admissions, enrolment, and timetabling
- Supporting in-person assessments and exam boards
- Liaison with academics, external stakeholders and wider UCL
- Responding to student and staff queries
- Contribute to wider activities across the Programme and EASE Team and support other programmes as needed
This is a hybrid role. Flexibility is essential, as there will be peak periods, particularly around student-facing activities, when increased on-campus presence will be required. We will consider applications to work on a part-time, flexible and job share basis wherever possible.
This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. This is a dynamic and varied position where no two days are the same. You’ll have the opportunity to work independently, plan your own workload, and make decisions, while being fully supported by your Education Coordinator and the wider team. Flexibility and adaptability are key, as the role involves a broad range of activities and can respond to rapidly changing priorities. You’ll be part of a highly supportive environment, with access to training and development opportunities to help you grow your skills across your chosen areas.
This post is fixed term covering a postholder who is on a secondment covering a maternity leave. It is anticipated that the role will be available until the end of 31 March.
You’re a proactive, solutions-focused individual with strong organisational skills and an excellent eye for detail. You’re confident working both independently and collaboratively, and you bring a positive, patient, and professional approach to everything you do. Strong communication skills are essential.
A job description and person specification can be accessed at the bottom of this page. If you have any queries about the role, please contact. If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact the FLS HR Team at.
The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work.
Education Administrator (Clinical Team) - Fixed-term in London employer: UCL Eastman Dental Institute
Contact Detail:
UCL Eastman Dental Institute Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Education Administrator (Clinical Team) - Fixed-term in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees in the Education Administration field. They can give you insider tips about the role and even refer you, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the School of Pharmacy and its programmes. Show us that you’re not just interested in the job, but also passionate about supporting students and enhancing their experience.
✨Tip Number 3
Practice your communication skills! Since strong communication is key for this role, consider doing mock interviews with friends or family to get comfortable discussing your experiences and how they relate to the job.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team!
We think you need these skills to ace Education Administrator (Clinical Team) - Fixed-term in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Education Administrator role. Highlight your relevant experience in administration, student support, and any specific skills that match the job description. We want to see how you fit into our team!
Show Your Proactivity: In your application, give examples of how you've taken initiative in previous roles. Whether it’s managing a project or improving a process, we love to see candidates who are proactive and solutions-focused, just like we are at StudySmarter.
Highlight Communication Skills: Strong communication is key for this role, so don’t forget to showcase your ability to liaise with students, staff, and external stakeholders. Share experiences where you’ve effectively communicated or resolved queries, as this will resonate with us.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way to ensure your application gets to us directly. Plus, you’ll find all the details you need about the role and our team there!
How to prepare for a job interview at UCL Eastman Dental Institute
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like supporting admissions and liaising with academics. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
As an Education Administrator, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight your attention to detail and how it contributed to a positive outcome.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Think of scenarios related to student queries or timetabling challenges. Practise articulating how you would approach these situations, showcasing your proactive and solutions-focused mindset.
✨Engage with the Team Spirit
Since this role involves collaboration, be ready to discuss how you work within a team. Share examples of how you’ve contributed to team activities or supported colleagues in the past. This will show that you’re not just a lone wolf but a team player who values collaboration.