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- Tasks: Support the delivery of impactful events and activities for a high-profile initiative.
- Company: Join UCL's Grand Challenges team, driving global change through collaboration.
- Benefits: 41 days holiday, hybrid working, and opportunities for professional growth.
- Why this job: Be part of a dynamic team making a real difference in addressing global challenges.
- Qualifications: Experience in administration or project support, with strong organisational skills.
- Other info: Exciting role with a focus on innovation and community engagement.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a highly organised and proactive Programme Administrator to join the Grand Challenges team within the Office of the Vice-Provost (Research, Innovation and Global Engagement). This is an exciting opportunity to contribute to a high-profile initiative that sits at the heart of UCL's mission to address global challenges through cross-disciplinary collaboration.
The Programme Administrator will support the delivery of a varied portfolio of activities across all Grand Challenge themes. Working closely with Coordinators and Programme Officers, you will help to plan and deliver funding calls, community-building events and communications, ensuring that each activity runs smoothly and achieves its intended impact.
A significant part of the role will involve supporting the end-to-end planning and delivery of events, including workshops, funding briefings, networking events and conferences, delivered both online and in person. You will assist with event logistics, manage registrations and attendee communications, prepare materials, and provide hands-on support on the day, acting as a key point of contact for speakers and participants. You will also support post-event activity, including capturing feedback, tracking outcomes and contributing to reporting on reach and impact.
Alongside this, you will support administrative and operational processes across the programme, including preparing materials for award panels, managing financial processes, supporting the collection and analysis of impact data, maintaining accurate records and documentation, and contributing to the continuous improvement of systems and ways of working that underpin the team's activity.
You will have experience of working in an administrative or project support role, ideally in a busy and dynamic environment. You will be confident managing multiple tasks and deadlines, and able to work independently while contributing positively to a team. Strong organisational and communication skills, meticulous attention to detail and sound judgement are essential, as is a customer-focused approach to supporting colleagues and stakeholders.
You will have experience of supporting the planning and delivery of events or meetings, and be comfortable providing practical, on-the-day support to ensure events run smoothly. You will be confident using digital tools and systems to manage information, registrations and processes, and enthusiastic about finding ways to improve how things are done. You will also be adaptable, responsive to change, and motivated by the opportunity to contribute to a programme that champions collaboration, innovation and impact.
The role is based at UCL's Bloomsbury campus, with hybrid working arrangements available.
As well as the exciting opportunities this role presents we also offer some great benefits.
Programme Administrator in England employer: UCL Eastman Dental Institute
Contact Detail:
UCL Eastman Dental Institute Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Programme Administrator in England
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and connect with potential colleagues on LinkedIn. The more people you know, the better your chances of landing that Programme Administrator role.
✨Tip Number 2
Prepare for interviews by researching UCL's Grand Challenges team and their initiatives. Show us that you're not just interested in the job, but that you genuinely care about making an impact in global challenges.
✨Tip Number 3
Practice your organisational skills! Create a mock event plan or timeline to showcase your ability to manage multiple tasks. This will demonstrate your proactive approach and attention to detail during interviews.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us that you’re serious about joining our team and contributing to our mission.
We think you need these skills to ace Programme Administrator in England
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Programme Administrator role. Highlight your experience in administrative support and event planning, as these are key aspects of the job. We want to see how your skills align with our mission at StudySmarter!
Show Off Your Organisational Skills: Since this role requires strong organisational abilities, give examples of how you've successfully managed multiple tasks or events in the past. We love seeing candidates who can juggle responsibilities while keeping everything running smoothly!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where appropriate and avoid jargon. We appreciate straightforward communication, so make it easy for us to see why you’re a great fit for the team!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining the StudySmarter family!
How to prepare for a job interview at UCL Eastman Dental Institute
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Programme Administrator role. Familiarise yourself with the Grand Challenges team and their initiatives. This will help you articulate how your skills and experiences align with their mission.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or events. Be ready to discuss how you prioritised tasks and ensured everything ran smoothly.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving skills, especially in event planning and logistics. Think of specific scenarios where you had to adapt quickly or handle unexpected challenges, and explain how you navigated those situations.
✨Demonstrate Your Communication Skills
As a Programme Administrator, you'll need to communicate effectively with various stakeholders. Prepare to discuss how you've successfully communicated in previous roles, whether it was managing registrations or liaising with speakers and participants.
