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- Tasks: Support the Legal Team with contract management and administrative tasks.
- Company: Join UCL, a leading university known for its innovative research and supportive environment.
- Benefits: Enjoy a collaborative team culture and opportunities for professional development.
- Why this job: Gain hands-on experience in legal processes while contributing to impactful consultancy projects.
- Qualifications: No specific qualifications required; enthusiasm and willingness to learn are key!
- Other info: Flexible working arrangements may be available.
The predicted salary is between 28800 - 48000 £ per year.
The Contracts Executive will report to the Director of Legal and work with a collegiate and supportive team of colleagues. The post holder will have responsibility for contributing to an efficient and effective pre- and post-contractual service for members of UCL staff engaged in consultancy work. The principal duties will involve acting in support of and as liaison to the Legal Team for the negotiation, contracting and management of consultancy projects and administrative support to the company. This role offers a great development opportunity and the chance to get involved in a variety of engagements under supervision and support of the team.
Key Accountabilities:
- Manage the initiation, processing and execution of standard contractual paperwork in support of the Legal Team.
- Act as a point of contact for contractual enquiries (from internal UCL staff and external clients) taking the appropriate action as required.
- Maintain and update case management system.
- Working with business development, project management and finance colleagues to provide an end-to-end service to both external and internal clients.
- Contribute towards the growth and development of UCLC.
Duties and Responsibilities
Legal
- Draft and negotiate a variety of services agreements using company templates.
- Process contractual documentation - consultancy service agreements, sub-contracts, NDA’s etc. - from creation through to execution.
- Manage contract extensions and amendments with external clients as requested by the Legal Team.
- Review contractual documents, identify issues and risks, and recommend their acceptability to the Legal Team and Director of Legal.
- Maintain contract precedents and shared drive folders.
- Follow agreed processes and controls associated with establishing new contracts.
- Enter new matters on case management system and keep it up to date.
- Generally provide assistance to the team: e.g. assist with getting contracts signed, filing contracts on case management system, and co-ordinating and arranging meetings.
- Provide oversight and administration of case management system for the Legal Team and generate reports for the finance team when required.
- Ensure project paperwork is complete and up to date.
- General administrative tasks as and when required.
Finance
- Assist in the creation, processing and completion of budgetary paperwork.
- Work with the finance team in relation to the management of consultancy accounts to ensure that the project accounts and payments are administered effectively and efficiently to project completion.
Policy
- Contribute to the development of Legal Team policy and template documentation to meet the demands of an expanding portfolio of service offerings and a growing business.
General
- Ensure that proper and accurate records of contracts and negotiations are collected and maintained on the case management system.
- Ensure the collection of data for the maintenance of the databases and financial records for reporting to the UCLC Board, UCL and government bodies is accurate.
- Minute team meetings.
To undertake any other duties that are within the scope, spirit and/or purpose of the job, the title of the post and its grading. Note: The duties described above reflect the present requirements of the post. As duties and responsibilities change and develop, the job description will be reviewed and may be subject to amendment in consultation with the post holder.
Contact Detail:
UCL Consultants Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Executive
✨Tip Number 1
Familiarise yourself with the types of contracts and agreements commonly used in consultancy work. Understanding the nuances of these documents will help you engage more effectively during interviews and demonstrate your knowledge of the role.
✨Tip Number 2
Network with professionals in the legal and consultancy fields. Attend relevant events or join online forums to connect with individuals who can provide insights into the role and potentially refer you to opportunities at UCL.
✨Tip Number 3
Prepare to discuss your experience with case management systems and any relevant software tools. Being able to articulate your familiarity with these systems will show that you can hit the ground running in this role.
✨Tip Number 4
Research UCL's current consultancy projects and their impact. Being knowledgeable about their work will not only impress during interviews but also allow you to tailor your responses to align with their goals and values.
We think you need these skills to ace Contracts Executive
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and requirements of the Contracts Executive position. Tailor your application to highlight relevant experiences that align with these duties.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience in contract management, legal support, or administrative roles. Use specific examples to demonstrate your skills in negotiation, documentation, and communication.
Showcase Your Skills: Make sure to mention any relevant skills such as attention to detail, organisational abilities, and familiarity with case management systems. These are crucial for the role and should be clearly articulated in your application.
Craft a Strong Cover Letter: Write a compelling cover letter that not only introduces yourself but also explains why you are a great fit for the Contracts Executive role. Address how your background and skills will contribute to the efficiency and effectiveness of the Legal Team.
How to prepare for a job interview at UCL Consultants Ltd
✨Understand the Role
Make sure you thoroughly understand the responsibilities of a Contracts Executive. Familiarise yourself with the key accountabilities listed in the job description, such as managing contractual paperwork and liaising with the Legal Team.
✨Prepare for Common Questions
Anticipate questions related to contract management and negotiation. Be ready to discuss your experience with drafting agreements and handling contractual enquiries, as these are crucial aspects of the role.
✨Showcase Your Teamwork Skills
Since this role involves working closely with various teams, be prepared to share examples of how you've successfully collaborated with others in previous positions. Highlight your ability to support colleagues and contribute to a positive team environment.
✨Demonstrate Attention to Detail
Given the nature of contract work, attention to detail is vital. Be ready to discuss how you ensure accuracy in documentation and how you manage records effectively. This will show that you can handle the meticulous aspects of the job.
