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- Tasks: Support partnership activities and service delivery through high-quality administrative tasks.
- Company: Join UCL CIMEC, a leader in global medical education collaborations since 2013.
- Benefits: Enjoy 41 days holiday, a pension scheme, gym access, and more perks!
- Why this job: Be part of transformative projects that make a real impact in global health education.
- Qualifications: Relevant degree or experience, strong organisational skills, and proficiency in Microsoft Office required.
- Other info: Diversity is valued; applications from underrepresented groups are encouraged.
The predicted salary is between 35930 - 41255 £ per year.
This is an exciting opportunity to join the UCL Centre for International Medical Education Collaborations (UCL CIMEC). We have been operating since 2013 and have a sustained track record of delivering high quality partnership projects. UCL CIMEC harnesses expertise from across UCL to offer a range of services designed to enable, inform and support high-quality, scientifically rigorous and patient focused education and training globally.
We are involved in a range of high-profile projects with partner universities and institutions around the world, supporting the establishment of new health sciences programmes and institutions, and helping to transform and modernise existing educational programmes. UCL CIMEC believes in working with our partners to create meaningful change that continues to deliver transformative benefits long after our collaborations have formally ended.
The UCL CIMEC Project Administrator plays a key role in supporting the team’s partnership activities and service delivery through high-quality administrative support. This includes managing records, finances, travel, meetings, events, and project coordination. The role involves close collaboration with colleagues across UCL Medical School, the Faculty of Medical Sciences, wider UCL departments, and external stakeholders, ensuring effective communication and smooth operations.
You will have a relevant undergraduate degree or equivalent professional experience, with a strong track record of working in high-performing teams within busy environments. You are highly organised and methodical, with excellent interpersonal and written communication skills, including experience managing meetings, engaging diverse stakeholders, and maintaining accurate records. Proficient in Microsoft Office and quick to learn new systems, you are detail-oriented, deadline-driven, and able to prioritise effectively. A collaborative team player, you are adaptable, proactive, and motivated to contribute across a dynamic and evolving environment. Experience in international or higher education settings is desirable.
A full job description and person specification can be accessed at the bottom of this page. Please use the personal statement section to explain how you meet each essential and desirable criteria outlined in the person specification. The advert will close on 18/06/2025 at 23:59 BST, however we may close the advert early if we receive a high volume of applications. Interviews details will be confirmed soon.
If you have any queries about the role, please contact Abel Dorantes at abel.dorantes@ucl.ac.uk. If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact uclms.recruitment@ucl.ac.uk.
As well as the exciting opportunities this role presents, we also offer some great benefits:
- 41 Days holiday (including 27 days annual leave, 8 bank holiday and 6 closure days)
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.
UCLMS holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality.
CIMEC Project Administrator employer: UCL AI Centre
Contact Detail:
UCL AI Centre Recruiting Team
abel.dorantes@ucl.ac.uk
StudySmarter Expert Advice 🤫
We think this is how you could land CIMEC Project Administrator
✨Tip Number 1
Familiarise yourself with UCL CIMEC's projects and partnerships. Understanding their mission and recent initiatives will help you demonstrate your enthusiasm and alignment with their goals during any discussions or interviews.
✨Tip Number 2
Network with current or former employees of UCL CIMEC or similar organisations. Engaging with them can provide valuable insights into the role and the team dynamics, which you can leverage to tailor your approach.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This will highlight your ability to thrive in a busy environment, which is crucial for this position.
✨Tip Number 4
Be ready to discuss your experience with diverse stakeholders. Prepare specific examples that illustrate your communication skills and ability to engage effectively with various groups, as this is key for the Project Administrator role.
We think you need these skills to ace CIMEC Project Administrator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the CIMEC Project Administrator position. Tailor your application to highlight how your skills and experiences align with these expectations.
Craft a Strong Personal Statement: Use the personal statement section to clearly explain how you meet each essential and desirable criterion outlined in the person specification. Be specific and provide examples from your past experiences that demonstrate your qualifications.
Highlight Relevant Experience: Emphasise any relevant experience you have in administration, project coordination, or working in international or higher education settings. This will show that you are well-suited for the role and can contribute effectively to the team.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for the role.
How to prepare for a job interview at UCL AI Centre
✨Showcase Your Organisational Skills
As a Project Administrator, being organised is key. Prepare examples of how you've successfully managed records, finances, or events in previous roles. Highlight your methodical approach and attention to detail.
✨Demonstrate Effective Communication
You'll need to engage with diverse stakeholders, so practice articulating your thoughts clearly. Be ready to discuss how you've facilitated meetings or collaborated with teams in the past, showcasing your interpersonal skills.
✨Familiarise Yourself with UCL CIMEC
Research UCL CIMEC's projects and partnerships. Understanding their mission and recent initiatives will help you align your answers with their goals and demonstrate your genuine interest in the role.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in a busy environment. Think of specific situations where you had to prioritise tasks or adapt to changes, and be ready to explain your thought process.