Event Organiser (Mat Cover)

Location: South West, Gloucestershire, Rosehill - Hybrid

Contract Type: Fixed-term contract (Up to 12 months)

About UCAS: UCAS is at the heart of connecting people to higher education. We provide application services for UK universities and colleges as well as delivering a wide range of research, consultancy and advisory services to schools, colleges, careers services, professional bodies and employers.

About the role:

During this 12 month maternity cover, you will be supporting the Senior Events Organisers and Exhibitions and Conference Manager to project manage a program of exhibitions and conferences.

Key accountabilities:

• Support and manage the delivery of events which could include physical or virtual exhibitions and conferences.
• Source a range of venues in varied locations around the UK that are within budget and meet the needs of the event.
• Manage the delivery of events on-site, including speakers, exhibitors, staff, and contractors.
• Support colleagues throughout the organisation in the development and programme planning of events and conferences.
• Track project progress against deadlines, including gathering, distributing, and proofing all event-related content.
• Liaise with clients to collect artwork and collate print ready materials.
• Confident and excellent customer focused communications with speakers, exhibitors, and attendees.
• Supervise the delivery of on-site or virtual events and external suppliers responsible for the implementation of events.
• Manage event budgets to ensure that each event is in profit.

Skills, qualifications, and experience:

• Experience in events management and producing project plans.
• Excellent interpersonal, organisational, oral, and written communication skills with an ability to work to and meet deadlines.
• Ability to work under pressure and manage time appropriately.
• Flexible approach to working hours with a commitment to succeeding, developing, and expanding current activity.
• A good team player with the ability to support colleagues in their duties.
• Able to travel and network with new clients/colleagues, including overnight stays at short notice.
• Working knowledge of MS Office Packages.
• Full clean driver’s license.

Package:

• Salary - up to £27,500
• Purpose-driven work in a charity-led organisation connecting people to education and opportunity
• Internal training, mentoring, and access to industry-recognised certifications through our development academies
• Hybrid working model built on trust and flexibility, with a 35-hour week and flexible contracts
• 30 days annual leave, 3 concessionary days over Christmas, bank holidays, and the option to purchase additional leave
• Everyday wellbeing support through Perkbox, offering discounts and wellness tools
• Onsite facilities including a free gym, subsidised café, and free parking at our Cheltenham office
• Inclusive culture supported by employee networks, wellbeing champions, and Mental Health First Aiders
• Recognition and reward through our quarterly employee scheme and an ex-gratia bonus for going above and beyond

Studies have shown that some groups of people are less likely to apply to a role unless they tick every box. At UCAS, we recognise that talent comes in various forms and we are committed to delivering a fair and equitable recruitment process where applicants have an equal opportunity to demonstrate their skills. If you are interested in this vacancy, but don't necessarily meet every single point on the job description, please still apply.

If you have any questions and would like to find out more about the role before applying please email the Talent Acquisition team via careers@ucas.ac.uk and one of us will be in touch.

Working Arrangements: Is fully remote working an option? No