At a Glance
- Tasks: Co-manage financial operations and oversee budgeting for the Center for African Studies.
- Company: Join a dynamic team at the Center for African Studies, focused on impactful projects.
- Benefits: Gain valuable experience, competitive pay, and opportunities for professional growth.
- Other info: Collaborative environment with opportunities to mentor students and develop your career.
- Why this job: Make a difference in financial management while supporting educational initiatives.
- Qualifications: Strong organisational skills and a passion for finance and administration.
The predicted salary is between 28000 - 35000 £ per year.
The officer co-manages, plans, and administers a broad range of financial operations in the Center for African Studies. This includes overseeing finances, budgeting, and payments, with particular responsibilities connected to the Mastercard Foundation Scholars Program. The role involves the preparation and monitoring of budget expenditures, comparing actual expenses to planned budgets, and ensuring that the Center’s costs remain in compliance with university policies.
The role develops and prepares budgets and financial reports for funded programs, specifically the Mastercard Foundation grant, and assists in preparing routine reports for the funder. Oversight of recharge activities, and setting up, pricing, tracking, and billing of the Visiting Fellows and researchers, so they comply with UC policy and federal cost principles.
In relation to the Mastercard Foundation grant, this role provides input into the non-technical portions of grant and contract proposals. This includes contributing to the preparation of budgets and justifications, compiling institutional information, ensuring compliance with sponsor guidelines, and supporting the development of required administrative documentation.
This role coordinates and participates in a wide range of human resources activities, excluding recruitment, but supporting training, while ensuring the accurate completion of forms and documents related to all HR and Payroll documentation for the unit. The position also gathers, analyzes, prepares, and summarizes financial and HR reports connected to the grant, providing essential administrative and analytical support to ensure smooth program operations and compliance with university and sponsor requirements.
Helps in the overall processing and coordination of all Center for African Studies fellowships, overseeing curation of applications, before submitting complete applications to selection committees. As needed, provide other administrative functions such as database management, communicating with team members and developing the center's administrative processes.
The role serves on committees, representing department or unit. Provides support for the Vice Chairs' meeting and documenting minutes and tracking action to ensure follow up on agreed decisions. Administers facilities and space logistics and manages equipment needs. This role may supervise a small team of staff or students, work study participants and roles here include training, mentoring, and supervision of students on work study.
Administration Officer 3: Finance Lead (4800C), Center for African Studies #86414 in Orkney employer: UC Davis Center for Precision Medicine and Data Sciences
The Center for African Studies is an exceptional employer, offering a collaborative and supportive work environment that prioritises employee growth and development. With a focus on meaningful financial operations and compliance, employees benefit from comprehensive training opportunities and the chance to contribute to impactful programmes like the Mastercard Foundation Scholars Program. Located within a prestigious university, staff enjoy access to a wealth of resources and a vibrant academic community, making it an ideal place for those seeking a rewarding career in administration and finance.
Contact Details:
UC Davis Center for Precision Medicine and Data Sciences Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administration Officer 3: Finance Lead (4800C), Center for African Studies #86414 in Orkney
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to the Center for African Studies. A friendly chat can open doors and give you insights that a job description just can't.
✨Tip Number 2
Prepare for interviews by knowing your stuff! Brush up on financial operations and budgeting specifics related to the Mastercard Foundation Scholars Program. We want you to shine when discussing how you can contribute to the team.
✨Tip Number 3
Showcase your organisational skills! Be ready to discuss how you've managed budgets or coordinated projects in the past. We love hearing about your experiences that align with the role's responsibilities.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're serious about joining our team at the Center for African Studies.
We think you need these skills to ace Administration Officer 3: Finance Lead (4800C), Center for African Studies #86414 in Orkney
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Administration Officer role. Highlight your experience with financial operations, budgeting, and compliance, especially in relation to grants like the Mastercard Foundation grant.
Showcase Relevant Skills:We want to see your skills in action! Include examples of how you've managed budgets, prepared financial reports, or supported HR activities. This will help us understand how you can contribute to our team.
Be Clear and Concise:When writing your application, keep it straightforward. Use clear language and avoid jargon. We appreciate a well-structured application that gets straight to the point while showcasing your qualifications.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at UC Davis Center for Precision Medicine and Data Sciences
✨Know Your Numbers
Make sure you brush up on financial terminology and concepts relevant to the role. Be prepared to discuss budgeting, financial reporting, and compliance with university policies. This will show that you understand the core responsibilities of the position.
✨Showcase Your Organisational Skills
Since this role involves a lot of coordination and administration, be ready to share examples of how you've successfully managed multiple tasks or projects in the past. Highlight your experience with database management and any tools you’ve used to keep things organised.
✨Understand the Mastercard Foundation Grant
Familiarise yourself with the Mastercard Foundation and its objectives. Be prepared to discuss how you can contribute to the grant's success, especially in terms of budget preparation and compliance. This shows your commitment to the role and the mission of the Centre.
✨Prepare for Team Dynamics
This position may involve supervising a small team, so think about your leadership style and how you would support training and mentoring. Be ready to discuss how you’ve worked collaboratively in the past and how you handle team challenges.
