At a Glance
- Tasks: Co-manage financial operations and oversee budgeting for the Center for African Studies.
- Company: Join a dynamic team at the Center for African Studies.
- Benefits: Gain valuable experience, develop skills, and contribute to impactful projects.
- Other info: Opportunity to mentor students and grow within a supportive environment.
- Why this job: Make a difference in financial management while supporting educational initiatives.
- Qualifications: Strong organisational skills and a passion for finance and administration.
The predicted salary is between 30000 - 40000 £ per year.
The officer co-manages, plans, and administers a broad range of financial operations in the Center for African Studies. This includes overseeing finances, budgeting, and payments, with particular responsibilities connected to the Mastercard Foundation Scholars Program.
The role involves the preparation and monitoring of budget expenditures, comparing actual expenses to planned budgets, and ensuring that the Center’s costs remain in compliance with university policies. The role develops and prepares budgets and financial reports for funded programs, specifically the Mastercard Foundation grant, and assists in preparing routine reports for the funder.
Oversight of recharge activities, and setting up, pricing, tracking, and billing of the Visiting Fellows and researchers, so they comply with UC policy and federal cost principles. In relation to the Mastercard Foundation grant, this role provides input into the non-technical portions of grant and contract proposals. This includes contributing to the preparation of budgets and justifications, compiling institutional information, ensuring compliance with sponsor guidelines, and supporting the development of required administrative documentation.
In relation to the Mastercard Foundation grant, this role coordinates and participates in a wide range of human resources activities, excluding recruitment, but supporting training, while ensuring the accurate completion of forms and documents related to all HR and Payroll documentation for the unit.
The position also gathers, analyzes, prepares, and summarizes financial and HR reports connected to the grant, providing essential administrative and analytical support to ensure smooth program operations and compliance with university and sponsor requirements.
Helps in the overall processing and coordination of all Center for African Studies fellowships, overseeing curation of applications, before submitting complete applications to selection committees. As needed, provide other administrative functions such as database management, communicating with team members and developing the center's administrative processes.
The role serves on committees, representing department or unit. Provides support for the Vice Chairs' meeting and documenting minutes and tracking action to ensure follow up on agreed decisions. Administers facilities and space logistics and manages equipment needs. This role may supervise a small team of staff or students, work study participants and roles here include training, mentoring, and supervision of students on work study.
Administration Officer 3: Finance Lead (4800C), Center for African Studies #86414 in Kirkwall employer: UC Davis Center for Precision Medicine and Data Sciences
The Center for African Studies is an exceptional employer, offering a collaborative and supportive work environment that prioritises employee growth and development. With a focus on meaningful financial operations and compliance, employees benefit from engaging in impactful projects like the Mastercard Foundation Scholars Program, while enjoying opportunities for professional advancement and a strong commitment to work-life balance in a vibrant academic setting.
Contact Details:
UC Davis Center for Precision Medicine and Data Sciences Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administration Officer 3: Finance Lead (4800C), Center for African Studies #86414 in Kirkwall
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to the Center for African Studies. A friendly chat can open doors and give you insights that a job description just can't.
✨Tip Number 2
Prepare for interviews by knowing your stuff! Brush up on financial operations, budgeting, and compliance with university policies. We want you to shine when discussing how you can contribute to the Mastercard Foundation Scholars Program.
✨Tip Number 3
Showcase your skills! Bring examples of your past work related to financial reports and HR activities. We love seeing how you've tackled similar challenges before, especially in a team setting.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining our team at the Center for African Studies.
We think you need these skills to ace Administration Officer 3: Finance Lead (4800C), Center for African Studies #86414 in Kirkwall
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Administration Officer role. Highlight your experience with financial operations, budgeting, and compliance, especially in relation to grants like the Mastercard Foundation Scholars Program.
Showcase Relevant Skills:We want to see your skills in action! Emphasise your analytical abilities and any experience you have with HR processes or administrative support. Mention specific tools or software you’ve used that relate to finance and reporting.
Be Clear and Concise:Keep your application straightforward and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences. We appreciate clarity!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at UC Davis Center for Precision Medicine and Data Sciences
✨Know Your Numbers
Since the role involves overseeing finances and budgeting, make sure you brush up on financial terminology and concepts. Be prepared to discuss your experience with budget preparation and monitoring, as well as any specific tools or software you've used in the past.
✨Understand Compliance
Familiarise yourself with university policies and federal cost principles that relate to financial operations. During the interview, demonstrate your understanding of compliance requirements and how you've ensured adherence in previous roles.
✨Showcase Your Analytical Skills
This position requires gathering and analysing financial and HR reports. Be ready to share examples of how you've successfully analysed data in the past and how those analyses led to improved decision-making or operational efficiency.
✨Team Player Vibes
The role involves coordinating with various teams and possibly supervising others. Highlight your teamwork and leadership experiences, especially in training or mentoring roles. Share specific instances where you contributed to a team's success or improved processes.
