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- Tasks: Support senior leaders by managing diaries, organising meetings, and coordinating events.
- Company: Join a fast-growing, values-led business that values organisation and initiative.
- Benefits: Enjoy free lunch, onsite parking, a pension scheme, and 30+ days holiday.
- Why this job: Make a real impact in a newly created role with autonomy and visibility.
- Qualifications: Experienced EA with strong organisational skills and confidence in communication.
- Other info: Dynamic environment with opportunities for professional growth and development.
The predicted salary is between 34000 - 36000 £ per year.
Salary: £34,000 - 36,000 per annum (Negotiable dependent on experience)
Hours: 40 hours per week, Monday to Friday, 08:30 - 17:00 (office-based)
Holiday: 30 days including bank holidays (rising to 33 days after 2 years' service)
Benefits:
- Free lunch and refreshments daily
- Free onsite parking
- Company pension scheme
- Staff discount
- No weekends or bank holidays
- After 6 months Private Medical Insurance
- Access to company bonus scheme
Role Overview:
Are you an experienced, confident Executive Assistant who thrives on bringing structure, clarity and momentum to senior leaders? This is a brand-new role created to support a fast-growing, values-led business where organisation, initiative and strong judgement genuinely matter.
The Role:
Executive Support- Manage complex diaries for senior leaders, ensuring smart prioritisation and seamless scheduling
- Organise all meetings for the Managing Director, including agendas, preparation and logistics
- Take accurate, detailed meeting notes and proactively follow up on agreed actions
- Track, chase and maintain momentum on leadership actions and priorities
- Handle Director expenses with accuracy and discretion
- Act as a sounding board and organiser – capturing ideas and turning them into clear actions
- Prepare and coordinate weekly leadership and company-wide meetings
- Ensure clear communication, follow-through and accountability across the business
- Lead planning and logistics for company events, leadership sessions and team gatherings
- Arrange catering and practical details for key internal events
- Coordinate staff training schedules across the business
- Support onboarding and induction to ensure a professional, well-organised experience for new starters
Requirements:
- You’ll be an experienced EA who knows how to operate confidently at senior level.
- You’re organised to the point of instinct, calm under pressure, and comfortable pushing back when needed.
- Exceptionally organised and detail-focused
- Proactive, resourceful and action-driven
- Confident communicating with senior stakeholders
- Comfortable managing competing priorities in a fast-paced environment
- Discreet, trustworthy and professional
- Tech-savvy, confident with Microsoft 365 and modern digital tools (including AI)
- Resilient, pragmatic and unafraid to stand your ground
Why Apply:
This is a rare opportunity to step into a newly created EA role where you’ll have genuine influence, autonomy and visibility. You’ll be trusted, valued and relied upon, not just to support, but to improve how things run.
Executive Assistant in Hereford employer: UBT
Contact Detail:
UBT Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Hereford
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on a job that’s not even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. This will help you tailor your responses and show how you can bring structure and clarity to their team, just like they’re looking for!
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to be confident when dealing with senior stakeholders. Role-play common interview scenarios with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant in Hereford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your organisational skills, experience with senior stakeholders, and any tech-savvy abilities you have. We want to see how you can bring structure and clarity to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're the perfect fit for this role. Share specific examples of how you've managed complex diaries or organised successful events in the past. We love a good story that showcases your initiative and resourcefulness.
Be Professional Yet Authentic: While we appreciate professionalism, we also value authenticity. Let your personality come through in your application. Show us your calmness under pressure and your proactive nature. We want to know the real you and how you can contribute to our values-led business.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our company culture and values before you hit 'send'!
How to prepare for a job interview at UBT
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its requirements. Familiarise yourself with the key responsibilities like managing complex diaries and coordinating meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed competing priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your exceptional organisational skills and attention to detail.
✨Prepare Thoughtful Questions
Interviews are a two-way street, so prepare insightful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you assess if the company is the right fit for you.
✨Demonstrate Your Tech Savviness
Since the role requires being comfortable with Microsoft 365 and modern digital tools, be prepared to discuss your experience with these technologies. You might even want to mention any AI tools you've used to streamline processes, showcasing your proactive and resourceful nature.
