At a Glance
- Tasks: Support project teams with planning, coordination, and administrative tasks for smooth operations.
- Company: Join a friendly, values-led company transforming educational environments.
- Benefits: Competitive salary, bonus, generous holidays, and support for charity work.
- Why this job: Make a real impact in a fast-growing company with career progression opportunities.
- Qualifications: Attention to detail, organisation skills, and a proactive mindset required.
- Other info: Dynamic role with a focus on social impact and operational excellence.
The predicted salary is between 24000 - 36000 £ per year.
Are you a driven Administrator with experience in assisting project teams? If so, our client based in Hemel Hempstead wants to meet you. We are looking for a Project Administrator to join our client's friendly team. This role provides hands-on support to the preconstruction and operational teams. It focuses on assisting with project planning, coordination, and administrative tasks to ensure smooth delivery of preconstruction activities and operational processes. Our client specialises in creating transformative environments for independent schools and educational institutions across the UK and internationally. Their clients are C-suite group executives, Heads of schools, Deputy Heads, Bursars who expect clear, responsive communication and a process that respects their time and priorities. They are known for being professional, personable, and precise. That's where you come in.
What you will be doing:
- Preconstruction Support
- Assist the Head of Project Delivery and Head of Preconstruction with day-to-day preconstruction tasks
- Prepare and maintain project documentation, drawings, and schedules
- Support tender preparation, including collating information and formatting submissions
- Manage updates to project tracking systems to ensure accurate progress reporting
- Liaise with suppliers and subcontractors to gather required information
- Operational Coordination
- Provide administrative support for operational workflows and site activities
- Help organise project meetings, record minutes, and track action points
- Maintain accurate records of project milestones and compliance documentation
- Assist with resource planning and coordination between internal teams
- Data and Reporting
- Compile and update project data for internal reporting and dashboards
- Monitor progress against timelines and flag potential delays
- Support the preparation of operational performance reports
- Communication and Stakeholder Support
- Act as a point of contact for internal queries related to preconstruction and operations
- Communicate clearly and proactively with project managers, site teams, and external partners
- Ensure all documentation and systems remain accurate and up to date
Requirements
- Maintain high attention to detail in all documentation and reporting
- Balance routine administrative tasks with project-specific priorities
- Approach responsibilities with professionalism, organisation, and a proactive mindset
- Support in driving efficiency and ensuring operational excellence
Benefits
- Salary: £30,000 plus Bonus
- Hours: 07:30 - 16:30 Monday - Friday
- Holidays: 20 days + bank holidays (willing to match your current allowance).
- Social Impact: Charity work is encouraged and supported without impacting your holiday allowance.
- Career Growth: Join a values-led, fast-growing company with long-term progression opportunities.
Project Administrator in Hemel Hempstead employer: UBT
Contact Detail:
UBT Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in Hemel Hempstead
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, and join online forums. The more people you know, the better your chances of landing that Project Administrator role.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to their mission.
✨Tip Number 3
Practice your communication skills! As a Project Administrator, clear and responsive communication is key. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Project Administrator in Hemel Hempstead
Some tips for your application 🫡
Tailor Your CV: Make sure your CV speaks directly to the Project Administrator role. Highlight your experience in project support and any relevant skills that match what we’re looking for. We want to see how you can help us create those transformative environments!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Share specific examples of how you've assisted project teams in the past and how you can bring that expertise to our client’s operations.
Showcase Your Communication Skills: Since clear communication is key in this role, make sure your application reflects that. Use concise language and a friendly tone to demonstrate your ability to communicate effectively with various stakeholders, just like we do at StudySmarter.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our friendly team!
How to prepare for a job interview at UBT
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the key responsibilities like project planning and coordination. This will help you demonstrate how your skills align with what the company is looking for.
✨Showcase Your Communication Skills
Since the role involves liaising with various stakeholders, be prepared to discuss your communication style. Share examples of how you've effectively communicated with team members or clients in the past, especially in high-pressure situations.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as managing tight deadlines or coordinating between teams. Think of relevant experiences where you successfully navigated similar challenges and be ready to share those stories.
✨Highlight Your Attention to Detail
Attention to detail is crucial for a Project Administrator. Bring examples of how you've maintained accuracy in documentation or reporting in previous roles. This will show that you take pride in your work and can be trusted with important tasks.