At a Glance
- Tasks: Support the Managing Director with operational tasks and strategic initiatives.
- Company: Established business in Farnham with a focus on growth and client relationships.
- Benefits: Competitive salary, profit-related bonus, and flexible working hours.
- Other info: Office-based role with opportunities for personal and professional growth.
- Why this job: Be a key player in a high-trust environment, making a real impact.
- Qualifications: Experience as an Executive Assistant or similar role, with strong organisational skills.
The predicted salary is between 45000 - 50000 £ per year.
We are recruiting for an Executive Assistant on behalf of a well-established business based in Farnham. As Executive Assistant you will support the Managing Director in day-to-day operational tasks. This is a strategic support position requiring initiative, commercial awareness, discretion and operational discipline. The Managing Director also leads across sales and has a close interest in operational functions, overseeing revenue growth, client relationships, project performance and organisational execution. The successful candidate will provide structured, high-level support across these areas, ensuring priorities are clearly tracked and executed. Please note: This is an office-based role.
Key Responsibilities
- Act as a trusted extension of the Managing Director
- Prepare high-quality reports, presentations, board-level briefings and commercial documentation
- Support sales pipeline tracking, tender submissions and client engagement preparation
- Assist in monitoring operational priorities, programme milestones and project performance
- Identify risks, bottlenecks and competing priorities, implementing solutions proactively
- Produce accurate and structured meeting minutes, action logs, and follow-up trackers
- Maintain disciplined documentation systems across business-critical matters
- Full inbox management and prioritisation
- Strategic diary oversight aligned to commercial priorities
- Act as primary gatekeeper, protecting the Managing Director's time and focus
- Draft and manage professional correspondence
- Track actions arising from sales meetings and client engagements
- Maintain visibility across key actions to ensure disciplined execution
- Manage select personal arrangements where required
- Handle sensitive business and personal matters with absolute discretion
Requirements
- Proven experience as a senior Executive Assistant, Chief of Staff, or within a Family Office environment
- Experience supporting founders or senior executives in demanding, high-performance settings
- Advanced Excel proficiency and strong numerical confidence
- Exceptional note-taking ability and structured follow-up discipline
- Strong commercial awareness
- The ability to operate autonomously with sound judgement
- Composure and resilience under pressure
- High attention to detail combined with strategic awareness
- Cultural fit is critical. This is a high-trust, high-expectation, high-visibility role
Benefits
- Salary: £45,000- £50,000
- Profit-related bonus
- Monday-Friday 07:30am- 16:30pm (Can be flexible)
Executive Assistant in Farnham employer: UBT
Join a well-established business in Farnham as an Executive Assistant, where you will play a pivotal role in supporting the Managing Director and driving operational excellence. Our company fosters a high-trust, high-expectation work culture that values initiative and discretion, offering competitive salaries, profit-related bonuses, and flexible working hours. With a focus on employee growth and development, we provide opportunities for you to enhance your skills while contributing to meaningful projects that impact our clients and the organisation's success.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Farnham
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills as an Executive Assistant. This will help you showcase your fit and make a lasting impression.
✨Tip Number 3
Practice your pitch! Be ready to explain how your experience supports the Managing Director's needs, especially in operational tasks and client engagement. Confidence is key, so rehearse until it feels natural.
✨Tip Number 4
Don't forget to apply through our website! We want to see your application and get you in for an interview. Plus, it shows you're serious about joining our team and supporting our Managing Director.
We think you need these skills to ace Executive Assistant in Farnham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting senior executives and any relevant skills that match the job description, like advanced Excel proficiency and strong commercial awareness.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've successfully managed priorities and supported high-level executives in the past.
Showcase Your Attention to Detail:In a role where precision is key, demonstrate your attention to detail in your application. Make sure there are no typos or formatting errors, and consider including a well-structured example of your note-taking ability or documentation systems.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at UBT
✨Know Your MD
Before the interview, do some research on the Managing Director and the company. Understand their vision, recent projects, and any challenges they might be facing. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Showcase Your Organisation Skills
As an Executive Assistant, organisation is key. Be prepared to discuss specific examples of how you've managed complex schedules, prioritised tasks, or handled multiple projects simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Demonstrate Discretion and Trustworthiness
This role requires handling sensitive information. Be ready to share examples of how you've maintained confidentiality in previous positions. Highlight your ability to make sound judgments and act with discretion, as this will reassure them of your reliability.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle pressure. Think of scenarios where you've identified risks or bottlenecks and how you implemented solutions. Practising these responses will help you feel more confident during the interview.
