At a Glance
- Tasks: Support senior executives by managing diaries, arranging meetings, and liaising with clients.
- Company: Join UBS, a leading global wealth manager with a collaborative culture.
- Benefits: Full-time role with opportunities for growth and flexible working options.
- Other info: Inclusive culture that values diverse backgrounds and experiences.
- Why this job: Be part of a dynamic team and make a real impact in a fast-paced environment.
- Qualifications: Strong multitasking skills, attention to detail, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
Your role
Are you a meticulous multitasker? Are you that person who has the ability to make sure things run seamlessly, always being one step ahead? Are you a real collaborator? We are looking for a Junior Executive Assistant to support at senior level in a dynamic and diverse environment.
Responsibilities will include, but are by no means limited to:
- extensive diary management – coordinating, gate keeping, ensuring that schedules are adhered to whilst taking account of conflicting priorities and multiple demands on time
- arranging meetings, both internal and external (including conference calls and video conferences), taking account of complex diaries and time-zone differences
- building relationships with clients (internal and external) and their offices
- assisting in the preparation for various meetings
- ensuring appropriate travel arrangements are made, including necessary visas (operating within UBS Travel Policy)
- processing expenses and their reimbursement through Concur
- liaising with numerous management offices and key departments across the Bank
- assisting with the typing and printing of letters, agendas, reports and presentations
- assisting with any IT issues in a timely manner
- updating of team distribution lists
- other ad hoc tasks
Job Details
- Job Type: Full Time
- Job Reference #: 336050BR
- City: London
Your team:
You will be working in the Investment Bank within the IB COO team in London.
Qualifications
- ability to work in an efficient and professional manner, both autonomously and as part of a team
- ability to understand the priorities and changing demands of a team in order to adapt support
- high attention to detail, organised and able to seamlessly multitask
- proven written and verbal communication skills
- comfortable interacting with colleagues at all levels as well as with external contacts
- team player
- reliable and trustworthy
- ability to show and use initiative
- flexible, adaptable with a “can-do” attitude
- proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)
About Us:
UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe. We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves.
Join us:
At UBS, we know that it’s our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves. We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.
Disclaimer / Policy statements:
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
Junior Executive Assistant employer: UBS
UBS is an exceptional employer, offering a dynamic and collaborative work environment in the heart of London. As a Junior Executive Assistant, you will benefit from extensive opportunities for professional growth, a supportive team culture, and flexible working options, all while being part of a global leader in wealth management and investment banking. Our commitment to diversity and inclusion ensures that every employee can thrive and contribute meaningfully to our collective success.
StudySmarter Expert Advice🤫
We think this is how you could land Junior Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend industry events, and connect with potential colleagues on LinkedIn. Building relationships can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. This shows you're genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice your communication skills. Whether it's a phone interview or face-to-face, being articulate and confident can make a huge difference. We recommend doing mock interviews with friends or using online resources.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're keen on joining our team at UBS, which is always a bonus!
We think you need these skills to ace Junior Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Junior Executive Assistant role. Highlight your multitasking abilities, attention to detail, and any relevant experience in diary management or client relations.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re the perfect fit for this role. Share specific examples of how you've successfully managed conflicting priorities or built relationships in previous roles. Keep it engaging and personal!
Showcase Your Communication Skills:Since communication is key in this role, ensure your written application is clear and professional. Pay attention to grammar and spelling, and make sure your tone matches our collaborative culture.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, you’ll find all the details you need about the position there!
How to prepare for a job interview at UBS
✨Master the Diary Management Game
Since diary management is a key part of the role, practice discussing how you prioritise tasks and manage conflicting schedules. Bring examples of how you've successfully coordinated meetings or events in the past, especially when juggling multiple demands.
✨Show Off Your Communication Skills
As a Junior Executive Assistant, you'll be liaising with various stakeholders. Prepare to demonstrate your written and verbal communication skills by sharing specific instances where you effectively communicated complex information or resolved misunderstandings.
✨Be Ready to Adapt
Flexibility is crucial in this role. Think of times when you've had to adapt quickly to changing priorities or unexpected challenges. Be prepared to discuss how you handle such situations and maintain a positive attitude.
✨Familiarise Yourself with UBS Culture
Research UBS and its values, especially their focus on collaboration and inclusion. Be ready to explain how your personal values align with theirs and how you can contribute to their team dynamic. This shows you're not just looking for a job, but a place where you can grow and thrive.
