Corporate and Office Manager in Cambridge

Ubisense is a company at the forefront of Industry 4.0 and the Industrial Internet-of-Things. We build products that transform physical space into “smart space”, enabling software to see, understand and participate in the real world of people and business activities. In so doing, we augment people and objects with new forms of insight and intelligence that make the environments we live and work in more productive, safe and profitable.

This unique ability to connect the physical to the digital has been our driving force for more than 18 years and has enabled Fortune 500 manufacturers like Daimler-Benz, Lockheed Martin and John Deere to revolutionise the way they build our cars, the most advanced aircraft and the machinery that grows our food. We are a privately held company with around 65 employees, supporting customers across North America, Europe, UK, Japan and the Middle East. We have ambitious and well‑funded growth plans, requiring talented people to help execute on our vision.

We are looking for people who are interested in the future, who believe that technology will play a fundamental role in improving the world of tomorrow, and who want to be a part of making that happen. At Ubisense, we believe that diversity, equity, and inclusion are fundamental to our success and growth. We are committed to creating a workplace where everyone feels valued, respected, and encouraged to contribute their unique perspectives. With that in mind, we welcome applicants from all backgrounds and uphold high standards within our recruiting and hiring practices. We look forward to seeing your application!

About the role

The Corporate & Office Manager is responsible for ensuring the efficient, compliant, and well‑organised operation of all office environments across the business. This role oversees facilities management, health & safety, lease compliance, ESG reporting, corporate administration, and risk management. The Corporate & Office Manager acts as a central coordination point for cross‑functional projects, working closely with the CFO, HR, CEO, and external partners. Strong organisational skills, attention to detail, and a foundation in legal/contract review are essential.

What you will do

• Facilities & Office Management
  • Oversee all office facilities, ensuring they are safe, compliant, and well‑maintained.
  • Manage fulfilment of lease obligations (e.g., maintenance, inspections, landlord liaison).
  • Lead health & safety compliance across locations, including risk assessments, incident reporting, fire safety, and training.
  • Maintain a clean, organised, and well‑functioning workplace environment (including kitchen, communal areas, meeting rooms).
  • Manage office supplies, equipment, access controls, and service contracts (cleaning, utilities, security).
  • Organise filing systems (physical and digital), corporate documents, and administrative records.
• Corporate Administration
  • Maintain structured internal documentation repositories, ensuring accessibility and version control.
  • Coordinate corporate communications, announcements, and general administrative activities.
  • Support vendor onboarding, invoice processing related to office operations, and contract renewals (e.g., insurance, service providers).
  • Lead on ESG data collection and consolidation for internal and external reporting.
  • Work with internal teams to gather environmental, social, and governance metrics.
  • Support preparation of ESG disclosures, audits, assessments, and board‑level reporting.
  • Create, maintain, and update the corporate risk register.
  • Work with the CFO and functional leaders to identify, assess, and mitigate organisational risks.
  • Produce regular risk reports for executive and board review.
  • Review and comment on legal documents such as office leases, vendor contracts, and service agreements.
  • Coordinate with external counsel for specific legal matters as needed.
  • Maintain records of contracts, notices, renewals, and key obligations.
  • Insurance Policy management.
• Project Management (Office & Corporate Initiatives)
  • Lead or support ad hoc cross‑functional projects, including office moves, openings, closures, or reorganisations.
  • Manage timelines, stakeholders, budgets, and communications for relevant projects.
  • Work closely with the CFO, HR, and CEO on strategic corporate initiatives.
  • Partner with HR on onboarding logistics, office‑related policies, and people initiatives.
  • Support culture‑building activities, internal events, and employee experience improvements.
  • Work directly with the CEO and CFO on company‑wide priorities and operational enhancements.

Skills & Experience Required

• Proven experience in office management, corporate administration, or operations roles.
• Strong understanding of facilities management and health & safety compliance.
• Comfort working with legal documents and ability to review/comment on leases and contracts.
• Experience in ESG reporting or willingness to develop capabilities in this area.
• Excellent organisational, multitasking, and communication skills.
• Strong project management capabilities, including cross‑functional leadership.
• High integrity, discretion, and professionalism in handling sensitive information.
• Proficiency with Microsoft Office and modern workplace digital tools.

Personal Attributes

• Highly organised, proactive, and detail‑oriented.
• Strong problem‑solver and calm under pressure.
• Confident communicator who can influence stakeholders at all levels.
• Able to work independently and drive initiatives forward.
• Comfortable managing competing priorities in a fast‑paced environment.