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- Tasks: Support contract management and procurement processes to ensure efficient service delivery.
- Company: Join Ubico, a vital environmental services provider in Gloucestershire and West Oxfordshire.
- Benefits: Flexible working, generous leave, pension support, and exclusive discounts.
- Other info: Opportunity for learning and progression in a supportive environment.
- Why this job: Make a positive impact on your community while developing valuable administrative skills.
- Qualifications: GCSEs in Maths and English, relevant admin experience, and strong organisational skills.
The predicted salary is between 30024 - 31022 £ per year.
About The Role
Salary: Grade E - £30,024 to £31,022 per annum pro rata
Hours: flexible, will consider part-time applications (from 25 hours/week up to full-time 37 hours/week)
12 Month Fixed Term Post
We are looking for a highly organised Contracts & Procurement Administrator to join our Contracts and Procurement team at Ubico. In this role, you will support the Contracts Manager in delivering effective contract management across the organisation. Your work will help ensure our teams have the equipment, services and supplier support they need to deliver efficient services to our shareholders and communities.
You will play an important part in coordinating contract reviews, maintaining accurate contract records, liaising with suppliers, and supporting internal teams to ensure contracts are compliant, well-managed and delivering value. This is an excellent opportunity for someone with strong administrative skills, attention to detail and an interest in procurement and contract management.
Some of your responsibilities:
- Organise procurement and contract review meetings, including setting agendas and distributing meeting packs.
- Keep up-to-date contract records including reporting, invoicing, insurance and compliance documentation.
- Maintain supplier portals, ensuring correct pricing structures and user access are up to date.
- Manage the timely receipt, checking and distribution of contract management information.
- Ensure all contract and procurement documentation is centrally recorded to maintain a clear audit trail.
This role is contractually based at our Cheltenham Depot however, flexible / hybrid working arrangements are available. This can be discussed further at interview stage.
You will need:
- GCSEs (Grade 94 / AC), including Maths and English and relevant administration qualification
- Full driving licence and access to a car insured for business use
- Experience in a similar administrative or procurement/contract support role
- Excellent organisational skills and attention to detail
If you would like further information about this role, please have a look at the attached job description and person specifications.
What we can do for you:
- Learning & Progression - We support your growth, whether you're starting out or moving up.
- Flexible Working Options include hybrid roles.
- Community Impact - Help make your neighbourhood cleaner and greener.
- Generous Leave - 26 days annual leave + bank holidays (rising to 30 days after 5 years).
- Holiday Flexibility - Buy or sell up to 1 week of leave.
- Pension Support - 5% employer contribution to your retirement.
- Exclusive Discounts - Save on shopping, dining, travel and more with Unity Rewards.
- 24/7 Support - Free, confidential helpline for you and your family.
- Health & Wellbeing - Free eye tests (role-dependent), flu jabs, and wellbeing resources.
About The Organisation
We provide vital environmental services across Gloucestershire and West Oxfordshire - keeping communities clean and green. Our work includes waste and recycling collections, street cleansing, grounds maintenance, building cleaning, managing recycling centres and maintenance of our fleet. Our values are at the heart of everything we do. We're proud of our strong work ethic and are looking for enthusiastic, dedicated individuals who share our commitment to making a positive difference.
To apply for this position please click on "apply now" within this page and complete your application form and supporting statement. Please tell us about your skills, knowledge, qualifications, experience and how they meet the criteria listed above and in the job description/person specification. It's important that we're a good fit for each other, so let us know what's important to you and why you want to work for Ubico.
Ubico is committed to meeting its statutory and moral duties to safeguard and promote the welfare of children, young people under 18 years of age and adults at risk who are the recipients of its services and/or activities. Pre-employment checks include medical screening, references, proof of identity and right to work, and may include criminal record verification.
Contracts & Procurement Administrator employer: Ubico
Contact Detail:
Ubico Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts & Procurement Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested in the position.
✨Tip Number 3
Practice common interview questions and scenarios related to contract management and procurement. The more comfortable you are with your answers, the more confident you'll feel during the actual interview.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love hearing from candidates who are excited about joining our team at Ubico!
We think you need these skills to ace Contracts & Procurement Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experience align with the role of Contracts & Procurement Administrator. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Organisational Skills: Since this role requires excellent organisational skills, give examples in your supporting statement of how you've successfully managed tasks or projects in the past. We want to see your attention to detail shine through!
Be Clear and Concise: When writing your application, keep it clear and to the point. Avoid jargon and make sure your sentences are easy to read. We appreciate straightforward communication, especially in a role focused on contract management.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, it shows you're keen on joining our team at Ubico. We can't wait to hear from you!
How to prepare for a job interview at Ubico
✨Know Your Contracts
Familiarise yourself with the basics of contract management and procurement processes. Understand the key responsibilities of the role, such as maintaining accurate records and liaising with suppliers. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational abilities. Think about times when you successfully managed multiple tasks or coordinated meetings. Being able to articulate these experiences will showcase your fit for the role.
✨Ask Insightful Questions
Prepare a few thoughtful questions to ask during the interview. Inquire about the team dynamics, the types of contracts you'll be managing, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company aligns with your values.
✨Be Ready for Scenario-Based Questions
Expect questions that assess how you would handle specific situations related to contract management. Practice responses to scenarios like dealing with a supplier issue or ensuring compliance with contract terms. This will help you feel more confident and prepared during the interview.