At a Glance
- Tasks: Support operational services and ensure smooth running of waste and recycling systems.
- Company: Join a friendly team at Ubico, making a difference in your community.
- Benefits: Flexible working, generous leave, and exclusive discounts for employees.
- Other info: Opportunities for learning and progression in a dynamic environment.
- Why this job: Make a real impact while gaining valuable experience in operations.
- Qualifications: Business administration qualification or relevant experience required.
The predicted salary is between 47055 - 48233 £ per year.
Are you organised, proactive, and looking to make a real difference in supporting operational services? We have an exciting opportunity for an Operations Administrator to join our Gloucester Team. You will play a key role in supporting Ubico’s waste and recycling services, helping to keep our systems running smoothly and ensuring our front‑line teams have the information and resources they need to deliver excellent service.
You’ll support the Operations and Transport Manager and wider team by:
- Processing customer enquiries, complaints, and service requests via post, email, phone, and in person
- Running system reports and preparing charging runs, including internal and external invoices
- Reconciling debit card expenditures, bank statements, and monthly weighbridge data
- Entering and maintaining accurate data in IT systems, including fleet management and statutory waste data returns
- Communicating service delivery information to front‑line teams and commissioning authorities
- Assisting with creditor invoices, purchase orders, and general administrative duties, including filing, archiving, and record keeping
- Providing administrative and operational support across Ubico as required
This is a varied and hands‑on role, offering exposure to multiple areas of operations while supporting a busy and friendly team.
You will need:
- A business administration qualification or relevant experience
- Word, Excel, Powerpoint and Outlook advanced skills
- Excellent verbal and written communication
- Experience of working with in‑cab technology
What we can do for you:
- Learning & Progression – We support your growth, whether you’re starting out or moving up.
- Flexible Working – Options include hybrid roles and task & finish shifts.
- Community Impact – Help make your neighbourhood cleaner and greener.
- Generous Leave – 26 days annual leave + bank holidays (rising to 30 days after 5 years).
- Holiday Flexibility – Buy or sell up to 1 week of leave.
- Pension Support – 5% employer contribution to your retirement.
- Exclusive Discounts – Save on shopping, dining, travel and more with Unity Rewards.
- 24/7 Support – Free, confidential helpline for you and your family.
- Health & Wellbeing – Free eye tests (role‑dependent), flu jabs, and wellbeing resources.
- Workplace Comforts – Free PPE, tea & coffee, and on‑site parking.
Salary: £47,055 – £48,233 includes tool and shift allowance.
Ubico is committed to meeting its statutory and moral duties to safeguard and promote the welfare of children, young people under 18 years of age and adults at risk who are the recipients of its services and/or activities. Pre‑employment checks include medical screening, references, proof of identity and right to work, and may include criminal record verification. It is important that our staff reflect the diversity of our community, and we therefore welcome and encourage applications from people of all genders and sexual orientation, those from Black, Asian, and other minority ethnic backgrounds, and those with disabilities.
Operations Administrator employer: Ubico Limited
Ubico is an exceptional employer that prioritises employee growth and community impact, making it a rewarding place to work as an Operations Administrator in Gloucester. With generous leave policies, flexible working options, and a commitment to health and wellbeing, employees are supported both personally and professionally. Join a friendly team dedicated to making your neighbourhood cleaner and greener while enjoying exclusive discounts and a strong pension plan.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with current employees at Ubico. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Ubico’s operations and values. Show us that you’re not just another candidate; demonstrate your passion for making a difference in waste and recycling services. Tailor your answers to reflect how you can support our team!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience with customer enquiries and administrative tasks, as these are key for the Operations Administrator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re genuinely interested in joining our Gloucester Team and supporting our mission.
We think you need these skills to ace Operations Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Operations Administrator role. Highlight your organisational skills and any relevant experience that aligns with supporting operational services, just like we do at StudySmarter!
Show Off Your Skills:Don’t forget to mention your advanced skills in Word, Excel, PowerPoint, and Outlook. We love seeing how you can use these tools to keep things running smoothly, so give us examples of how you've used them in past roles.
Be Clear and Concise:When writing your application, keep it clear and to the point. We appreciate straightforward communication, so make sure your written skills shine through. Remember, we want to see how you can communicate effectively, just like you would with our front-line teams!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you're proactive, which is exactly what we're looking for!
How to prepare for a job interview at Ubico Limited
✨Know Your Stuff
Before the interview, make sure you understand the role of an Operations Administrator. Familiarise yourself with Ubico’s waste and recycling services, and think about how your skills in data management and customer service can contribute to their operations.
✨Show Off Your Tech Skills
Since the job requires advanced skills in Word, Excel, PowerPoint, and Outlook, be prepared to discuss specific examples of how you've used these tools in previous roles. Maybe you’ve created reports or managed databases—share those experiences!
✨Communicate Clearly
Excellent verbal and written communication is key for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few examples of how you've effectively communicated with teams or customers in the past.
✨Be Proactive and Organised
Demonstrate your proactive nature by discussing how you manage multiple tasks and prioritise effectively. Think of instances where you took the initiative to solve a problem or improve a process—this will show that you’re ready to make a real difference at Ubico.
