At a Glance
- Tasks: Support day-to-day HR operations and coordinate formal meetings with professionalism.
- Company: Join Ubico, a company dedicated to making communities cleaner and greener.
- Benefits: 26 days annual leave, flexible working, and exclusive discounts.
- Other info: Opportunities for learning and progression in a supportive team.
- Why this job: Be at the heart of HR, making a real impact on people's lives.
- Qualifications: Strong organisational skills and experience in an administrative environment.
The predicted salary is between 24000 - 27000 £ per year.
An exciting opportunity has arisen for an HR Administrator to join Ubico, with the role based in Gloucester or South Cerney. Are you an organised and detail-driven administrator with a passion for people? We're looking for an HR Administrator to join our busy HR team and play a key role in supporting day-to-day people operations.
About the role
As an HR Administrator, you'll provide essential administrative support across a wide range of HR activities. This is a varied role where no two days are the same - you'll be at the heart of the team, ensuring everything runs smoothly behind the scenes. You'll work closely with HR colleagues, managers, and payroll, handling sensitive information with professionalism and discretion. This is a 12 month fixed term contract.
Key responsibilities
- Coordinate and support formal HR meetings, including detailed note taking for disciplinary, grievance, and absence meetings
- Manage correspondence with managers via email, phone, and letter
- Maintain and update HR systems and records, ensuring data accuracy
- Support payroll processes through timely communication of changes
- Run regular reports and carry out data audits
- Monitor probation reviews and track employee lifecycle processes
- Assist with reward and benefits administration
- Monitor long term absence and work related absences, ensuring meetings are booked in a timely manner
- Provide general administrative support to the HR team, including ad hoc projects
What we're looking for
We're looking for someone who is highly organised, proactive, and confident handling confidential information.
Essential
- Experience in an office or administrative environment
- Strong IT skills (Microsoft Office)
- Excellent written and verbal communication - able to take notes in formal meetings verbatim
- Exceptional attention to detail and organisational skills
- Ability to prioritise workload and meet deadlines
- A team player with a positive, flexible approach
- GCSEs (or equivalent) including Maths and English
- Full UK driving licence and access to a vehicle
Desirable
- Previous HR experience
- CIPD Level 3 or other HR qualification
- Knowledge of HR processes and practices
Special Conditions
- Use of a car for work purposes
- BPSS (Baseline Personnel Security Standard check)
What we can do for you
- Driver CPC Training - we cover all costs to help you stay qualified
- Learning & Progression - we support your growth, whether you're starting out or moving up
- Flexible Working - options include hybrid roles and task & finish shifts
- Community Impact - help make your neighbourhood cleaner and greener
- Generous Leave - 26 days annual leave + bank holidays (rising to 30 days after 5 years)
- Holiday Flexibility - buy or sell up to 1 week of leave
- Pension Support - 5% employer contribution to your retirement
- Exclusive Discounts - save on shopping, dining, travel and more with Unity Rewards
- 24/7 Support - free, confidential helpline for you and your family
- Health & Wellbeing - free eye tests (role dependent), flu jabs, and wellbeing resources
- Workplace Comforts - free PPE, tea & coffee, and on site parking
HR Administrator employer: Ubico Limited
Ubico is an exceptional employer that prioritises the well-being and development of its employees, offering a supportive work culture in Gloucester or South Cerney. With generous leave policies, flexible working options, and a commitment to community impact, Ubico fosters an environment where HR Administrators can thrive and grow professionally while making a meaningful difference in their neighbourhoods.
