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- Tasks: Support executives with complex scheduling, travel arrangements, and meeting coordination.
- Company: Join Uber's dynamic Business Development team.
- Benefits: Full-time role with competitive salary and growth opportunities.
- Why this job: Be at the heart of business development in a fast-paced environment.
- Qualifications: 6+ years of administrative experience and advanced Google Suite skills.
- Other info: Opportunity to work with global teams and enhance your professional skills.
The predicted salary is between 36000 - 60000 £ per year.
The Finance organization is looking for an experienced Executive Assistant Business Partner II to support executives within the Business Development department and provide complex executive support to the organization's leaders. This role will provide high-level administrative and program support across various cross‑functional teams. Experience working in a global, fast‑paced, high‑volume office that works regularly with business development teams, professional services firms, finance/banking industry executives, and other corporate functions are essential to the success of this role.
Responsibilities
- Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
- Help ensure leader is properly prepared and on time for all meetings
- Assist with the scheduling of multiple stakeholder meetings
- Contribute to leadership meetings by taking notes and tracking action items
- Navigate a complex conference room landscape
- Assist with event planning and coordination for team meetings, all‑hands meetings, summits, and QBRs
- Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
- Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
- Follow up and provide reminders on project deadlines, AIs, and deliverables
- Assist with ensuring the timely review and submission of expenses
- May assist with facility/space planning logistics
- May preview and provide feedback regarding team expense reports, and assist with running leader's or team's morale budget
- May work on other tasks and projects as assigned
Basic Qualifications
- Minimum 6+ years of administrative experience for EABP II role
- Advanced Google Suite/Workspace experience in a professional setting (Mail, Calendar, Docs, Sheets, Slides, Groups)
Preferred Qualifications
- Minimum 8+ years of administrative experience preferred
- Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
- Experience with business tools and platforms such as Slack, Concur, Egencia, Coupa, and MeetingSelect
Seniority level: Not Applicable
Employment type: Full-time
Job function: Business Development and Sales
Industries: Internet Marketplace Platforms
Executive Assistant Business Partner II, Business Development employer: Uber
Contact Detail:
Uber Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Business Partner II, Business Development
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills as an Executive Assistant. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your interview skills with a friend or mentor. Focus on common questions for Executive Assistants, like how you manage complex calendars or handle multiple stakeholders. The more comfortable you are, the better you'll perform!
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles like the Executive Assistant Business Partner II. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Executive Assistant Business Partner II, Business Development
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant Business Partner II role. Highlight your experience in managing complex calendars and supporting high-level executives, as this is key for us.
Showcase Your Skills: Don’t forget to showcase your advanced Google Suite skills! We want to see how you’ve used tools like Calendar and Docs in a professional setting, so give us some solid examples.
Be Detail-Oriented: In your application, demonstrate your attention to detail. Mention any experience you have with event planning or managing travel arrangements, as these are crucial for the role we’re looking to fill.
Apply Through Our Website: Finally, make sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Uber
✨Master the Calendar Game
Since managing complex calendars is a key part of the role, make sure you’re familiar with Google Calendar. Practice navigating it and be ready to discuss how you prioritise meetings and manage scheduling conflicts.
✨Showcase Your Travel Coordination Skills
Be prepared to talk about your experience with travel arrangements. Have examples ready that demonstrate your ability to handle logistics, from booking flights to processing expenses, especially for international travel.
✨Highlight Your Note-Taking Abilities
During the interview, mention your experience in contributing to leadership meetings. Discuss how you take notes, track action items, and ensure follow-ups are done, as this will show your attention to detail and organisational skills.
✨Familiarise Yourself with Business Tools
Get comfortable with tools like Slack, Concur, and Egencia before the interview. Being able to discuss your proficiency with these platforms will demonstrate your readiness to hit the ground running in a fast-paced environment.
