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- Tasks: Manage office operations, oversee reception, and ensure a tidy working environment.
- Company: Join a dynamic team focused on creating a welcoming office atmosphere.
- Benefits: Flexible hours, competitive pay, and opportunities for personal growth.
- Other info: Exciting social events and a supportive team culture await you!
- Why this job: Be the heartbeat of the office and make a real difference every day.
- Qualifications: Strong organisational skills and a flexible approach to work.
The predicted salary is between 30000 - 40000 £ per year.
Key Accountabilities
- Overseeing reception processes: corporate welcome, visitor sign-in, parking requests, meeting room set up, ensuring break out areas and working environment is clean and tidy, incoming and outgoing post arrangements, supporting on any queries or issues they may have.
- Managing admin budget and expenditure.
- Reviewing and approving invoices for office rent, utilities, maintenance etc., ensuring inline with contracts.
- Approving orders for office supplies and managing to budget. Raising/approving POs for invoice items or processing expense receipts for card payments.
- Sending and managing office-based communications.
- Considering and managing processes for any changes.
- Following up on doors left propped open, security issues.
- Managing hot desking / working environment, finding solutions when at capacity and responding to colleagues' queries / dissatisfaction on this.
- Dealing with team complaints / frustrations.
- Considering impact and where necessary implementing requests for improvements.
- Arranging maintenance requests in line with budget and ensuring regulatory compliance.
- Reviewing specific workstation needs / requests and arranging provisions in line with budget (on the back of DSE assessments).
- Arranging / overseeing office social events (Christmas Eve breakfast, office treats).
- Lead contact to respond and resolve any issues (24/7); office access, alarm, breakdowns etc.
- Provide consistent offering on supplies and processes at Clipper House, Horizon, TBW Pier and Embankment offices.
- Review and manage requests for storage.
- Reviewing meeting room space / workspace requirements and arrange alternative as required.
- Sourcing and managing contracts and maintenance for photocopier (all office hubs), coffee machine etc.
- Fire warden duties.
Key Skills
- Essential: Flexible approach including the requirement to be on call and work outside of normal operational hours, including weekends.
Office Manager employer: Uber Boats Thames Clippers
Contact Detail:
Uber Boats Thames Clippers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Tailor your responses to show how your flexible approach and problem-solving skills align with their needs. We want to see that you’re not just a fit on paper, but also a great match for the team!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable discussing your experience managing budgets, handling complaints, and overseeing office processes. The more you practice, the more confident you'll feel when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the key accountabilities mentioned in the job description. Highlight your experience in managing office processes, budgets, and team dynamics to show us you’re the perfect fit for the Office Manager role.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about the role and how your skills align with our needs. Don’t forget to mention any relevant experiences that showcase your flexibility and problem-solving abilities.
Be Clear and Concise: When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and make sure your key skills stand out. This will help us see your potential right away!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into our hands quickly. Plus, you’ll find all the details you need about the role and our company culture there!
How to prepare for a job interview at Uber Boats Thames Clippers
✨Know Your Office Management Basics
Make sure you brush up on the key responsibilities of an Office Manager. Understand the ins and outs of managing budgets, approving invoices, and handling office supplies. Being able to discuss these topics confidently will show that you're ready for the role.
✨Showcase Your Problem-Solving Skills
Prepare examples of how you've dealt with issues in previous roles. Whether it's managing complaints or finding solutions for workspace capacity, having specific scenarios ready will demonstrate your ability to handle challenges effectively.
✨Be Ready for Flexibility Questions
Since the job requires a flexible approach, be prepared to discuss your availability and willingness to work outside normal hours. Share experiences where you've adapted to changing circumstances or stepped up when needed.
✨Engage with Office Culture
Familiarise yourself with the company culture and think about how you can contribute to it. Discuss ideas for office social events or improvements to the working environment. This shows that you're not just focused on tasks but also on creating a positive atmosphere.