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For Companies At a Glance
- Tasks: Manage office operations, ensuring a welcoming environment and smooth processes.
- Company: Dynamic workplace focused on collaboration and employee satisfaction.
- Benefits: Competitive salary, flexible hours, and opportunities for personal growth.
- Other info: Join a vibrant team and enjoy a fun work culture with social events.
- Why this job: Be the heartbeat of the office, making a real difference every day.
- Qualifications: Strong organisational skills and a proactive attitude.
The predicted salary is between 20000 - 20000 £ per year.
Key Accountabilities:
- Overseeing reception processes – corporate welcome, visitor sign-in, parking requests, meeting room set up, ensuring break out areas and working environment is clean and tidy, incoming and outgoing post arrangements, supporting on any queries or issues they may have.
- Managing admin budget and expenditure.
- Reviewing and approving invoices for office rent, utilities, maintenance etc, ensuring inline with contracts.
- Approving orders for office supplies and managing to budget. Raising/approving POs for invoice items or processing expense receipts for card payments.
- Sending and managing office-based communications.
- Considering and managing processes for any changes.
- Following up on doors left propped open, security issues.
- Managing hot desking / working environment, finding solutions when at capacity and responding to colleagues' queries / dissatisfaction on this.
- Dealing with team complaints / frustrations.
- Considering impact and where necessary implementing requests for improvements.
- Arranging maintenance requests in line with budget and ensuring regulatory compliance.
- Reviewing specific workstation needs / requests and arranging provisions in line with budget (on the back of DSE assessments).
- Arranging / overseeing office social events (Christmas Eve breakfast, office treats).
- Lead contact to respond and resolve any issues (24/7); office access, alarm, breakdowns etc.
- Provide consistent offering on supplies and processes at Clipper House, Horizon, TBW Pier and Embankment offices.
- Review and manage requests for storage.
- Reviewing meeting room space / workspace requirements and arrange alternative as required.
- Sourcing and managing contracts and maintenance for photocopier (all office hubs), coffee machine etc.
- Fire warden duties.
Key Skills:
Essential: Flexible approach including the requirement to be on call and work outside of normal operational hours, including weekends.
Office Manager employer: Uber Boats Thames Clippers
Contact Detail:
Uber Boats Thames Clippers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Tailor your responses to show how your flexible approach and problem-solving skills align with their needs. We want to see that you’re not just a fit on paper, but also in spirit!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable discussing your experience managing budgets, overseeing processes, and handling team dynamics. The more you practice, the more confident you'll feel when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the key accountabilities mentioned in the job description. Highlight your experience in managing office processes, budgets, and team dynamics to show us you’re the perfect fit for the Office Manager role.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about the role and how your skills align with our needs. Don’t forget to mention any relevant experiences that showcase your ability to handle office management tasks.
Showcase Your Flexibility: Since the role requires a flexible approach, make sure to mention any past experiences where you’ve had to adapt to changing situations or work outside of normal hours. We love candidates who can think on their feet!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us during the process.
How to prepare for a job interview at Uber Boats Thames Clippers
✨Know the Office Inside Out
Before your interview, take some time to research the company’s office environment and culture. Familiarise yourself with their reception processes, meeting room setups, and any recent changes they might have implemented. This will show that you’re proactive and genuinely interested in how the office operates.
✨Budget Savvy
Since managing the admin budget is a key part of the role, be prepared to discuss your experience with budgeting and expenditure management. Bring examples of how you've successfully managed budgets in the past, and think about how you can apply those skills to this new position.
✨Problem-Solving Mindset
The role involves dealing with team complaints and finding solutions for hot desking issues. Think of specific instances where you’ve resolved conflicts or improved processes in previous roles. Be ready to share these stories during your interview to demonstrate your problem-solving abilities.
✨Show Your Flexibility
This job requires a flexible approach, including being on call outside normal hours. Be honest about your availability and willingness to adapt to the needs of the office. Highlight any previous experiences where you’ve had to be flexible and how it benefited your team.