KEY ACCOUNTABILITIES:<\/span><\/span><\/span><\/span><\/b> <\/span><\/span><\/span>
<\/span><\/span><\/span><\/p><\/div>- Overseeing reception processes – corporate welcome, visitor sign -in, parking requests, meeting room set up, ensuring break out areas and working environment is clean and tidy,<\/span> <\/span><\/span>incoming<\/span> <\/span><\/span>and outgoing post arrangements, supporting on any queries or issues they may have<\/span><\/span><\/span><\/span> <\/span><\/span><\/span>
<\/span><\/span><\/li><\/ul><\/div>- Managing admin budget and expenditure.<\/span><\/span><\/span><\/span> <\/span><\/span><\/span>
<\/span><\/span><\/li><\/ul><\/div>- Reviewing and approving invoices for office rent, utilities, maintenance etc, ensuring<\/span> <\/span><\/span><\/span>inline<\/span><\/span> <\/span><\/span>with contracts.<\/span><\/span><\/span><\/span> <\/span><\/span><\/span>
<\/span><\/span><\/li><\/ul><\/div>- Approving orders for office supplies and managing to budget. Raising/approving<\/span> <\/span><\/span><\/span>PO’s<\/span><\/span> <\/span><\/span>for invoice items or processing expense receipts for card payments.<\/span><\/span><\/span><\/span> <\/span><\/span><\/span>
<\/span><\/span><\/li><\/ul><\/div>- Sending and managing office -based comms<\/span><\/span><\/span><\/span> <\/span><\/span><\/span>
<\/span><\/span><\/li><\/ul><\/div>- Considering and managing processes for any changes <\/span><\/span><\/span><\/span> <\/span><\/span><\/span>
<\/span><\/span><\/li><\/ul><\/div>- Following up (doors left propped open, security<\/span> <\/span><\/span><\/span>issues..<\/span><\/span>)<\/span><\/span><\/span><\/span> <\/span><\/span><\/span>
<\/span><\/span><\/li><\/ul><\/div>- Managing hot desking / working environment, finding solutions when at capacity and responding to<\/span> <\/span><\/span><\/span>colleagues<\/span><\/span> <\/span><\/span>queries / dissatisfaction on this<\/span><\/span><\/span><\/span> <\/span><\/span><\/span>
<\/span><\/span><\/li><\/ul><\/div>- Dealing with office team requests <\/span><\/span><\/span><\/span><\/span>
<\/li> - Considering impact and where necessary implementing requests for improvements<\/span><\/span> <\/span><\/span><\/span>
<\/span><\/span><\/li> - Arranging maintenance requests in line with budget and ensuring regulatory compliance<\/span><\/span><\/span><\/span> <\/span><\/span><\/span>
<\/span><\/span><\/li><\/ul><\/div>- Reviewing specific workstation needs / requests and arranging provisions in line with budget (on the back of DSE assessments)<\/span><\/span><\/span><\/span> <\/span><\/span><\/span>
<\/span><\/span><\/li><\/ul><\/div>- Lead contact to respond and resolve any issues (24/7);<\/span> <\/span><\/span>office access, alarm, breakdowns etc. <\/span><\/span> <\/span><\/span><\/span>
<\/span><\/span><\/li> - Provide consistent offering on supplies and processes at Clipper House, Horizon, TBW<\/span> <\/span><\/span>Pier<\/span> <\/span><\/span>and Embankment offices<\/span><\/span><\/span><\/span> <\/span><\/span><\/span>
<\/span><\/span><\/li><\/ul><\/div>- Review and manage requests for storage<\/span><\/span><\/span><\/span> <\/span><\/span><\/span>
<\/span><\/span><\/li><\/ul><\/div>- Reviewing meeting room space / workspace requirements and arrange alternative as<\/span> <\/span><\/span>required<\/span><\/span><\/span><\/span> <\/span><\/span><\/span>
<\/span><\/span><\/li><\/ul><\/div>- Sourcing and managing contracts and maintenance for photocopier (all office hubs), coffee machine etc<\/span><\/span><\/span><\/span> <\/span><\/span><\/span>
<\/span><\/span><\/li><\/ul><\/div>- Fire warden duties <\/span><\/span><\/span><\/span> <\/span><\/span><\/span>
<\/span><\/span><\/li><\/ul><\/div><\/div><\/div><\/span>
Requirements<\/h3>KEY SKILLS:<\/span><\/span><\/span><\/span><\/b> <\/span><\/span><\/span><\/span><\/b><\/span><\/span><\/p><\/div>Essential<\/span><\/span><\/span><\/span><\/b> <\/span><\/span><\/span><\/span><\/span><\/span><\/p><\/div>Flexible approach including the requirement to be on call and<\/span> <\/span><\/span>work outside of normal operational hours, including weekends.<\/span><\/span><\/span><\/span> <\/span><\/span><\/span><\/span><\/span><\/p><\/li>On site role - part time hours.<\/span><\/span><\/span><\/span><\/span><\/span><\/p><\/li><\/ul><\/div><\/div><\/span>
