Accounting Clerk in Bury St Edmunds

This position is Non-appropriated Fund (NAF) at Lodging, RAF Mildenhall, United Kingdom. Provides general administrative and financial support to lodging management. Prepares lodging time records, assists with payroll discrepancies, and monitors labor-hour compliance. Conducts account research to support NAF Accounting Office reconciliation.

Duties:

• Performs various management support functions to include preparing general correspondence and budget submissions.
• Processes all purchase orders and receiving reports in internet-based purchasing software.
• Monitors current projects to ensure delivery of items on order.
• Prepares lodging time records for payroll processing and assists with payroll discrepancies; tracks labor hours to ensure compliance with Air Force Guidance.
• Approval official for Non-Appropriated Fund Government Purchase Card (NAF GPC)/Purchase Card (P-Card) Program.
• Reviews night audit reports and resolves out-of-balance accounts or reports.
• Works with Guest Service Representatives to fix posting errors.
• Works directly with guest or unit in collecting fees; prepares bills.
• Answers Guest Folio phone inquiries and follows up.
• Calls and/or mails correspondence to customers as necessary in order to update accounts.
• Conducts research to assist NAF Accounting Office (AO) in balancing accounts receivable.
• Prepares monthly surcharge calculation.
• Processes daily credit card deposits.
• Reviews NAF Transformation (NAF-T) reports.
• Controls petty cash fund.
• Assists the designated records custodian of lodging files and Automated Data Processing Equipment (ADPE).
• Serves as back-up administrator for the lodging automated data system.
• Adds, deletes, or updates user codes as needed.
• Adds reports or batches as needed.
• Updates contract-lodging codes.
• Updates rates.
• Adds or changes transaction codes as needed.
• Coordinates room code changes through AFSVA.
• Able to verify back-ups of database are occurring successfully (both SQL and tape).
• Assists supervisor in overseeing lodging awards program as directed by management, scheduling team socials and working with section manager for appropriate activities.
• Commercial hotel liaison.
• Performs additional duties as assigned.

Requirements:

• This position requires the incumbent to complete a background investigation with favorable results.
• This position is open to applicants on PCS Orders to the UK (military or civilian), or who have a current UK Work Visa.
• This position may include shift work including weekends and/or holidays.

Qualifications:

• Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities.
• An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date.
• The area of consideration for this vacancy announcement: Citizens, permanent residents, and legal residents of the United States (US) who reside within the local commuting area (60-mile radius) of RAF Mildenhall, United Kingdom (UK), or will do so within the next 30 days.
• Permanent and legal residents of the US must be citizens of a NATO country, unless authorized to reside in the UK as a dependent of an employee who serves in support of the US Visiting Forces.
• Eligible applicants must possess a US-issued social security number and be able to provide documentation proving residency status in the UK.
• Applicants cannot be 'ordinarily resident'.
• A person is considered to be 'ordinarily resident' if they have resided in the United Kingdom (UK) for more than 366 days without an affiliation to the US Visiting Forces.
• In accordance with the Status of Forces Agreement between the US and the UK, British citizens may not apply for US NAF positions; however, they may be eligible to apply for local national positions on base.

Experience:

• Knowledge of the property management system sufficient to follow individual funds and specific monies from initiation through expenditure stages to trace discrepancies in the system.
• Knowledge in the operation of a word processing and accounts receivable program to perform basic functions and print a variety of standardized forms, reports, etc.
• Requires knowledge of account relationships and relationships with other accounts within the system in order to perform extensive balancing and reconciling of detail and summary accounts.
• Ability to read, analyse, and interpret technical procedures or governmental regulation.
• Ability to write reports, business correspondence, and procedure manuals.
• Must be computer proficient in standard office software.
• Ability to effectively present information and respond to questions from groups and managers, customers, and the general public.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Must be able to read, speak, and write English.
• Basic knowledge of budgeting processes required.

Additional Information:

• The Hiring Agency will review applications and applicants, if eligible, referred every 7 days.
• This position will remain open until a suitable candidate is selected.
• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. or U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal affiliation.
• All Federal NAF employees are required by PL 104-134 to have salary payments made by electronic funds transfer/direct deposit.
• Probationary period may be required.
• Selection is subject to restrictions resulting from hiring preferences and priority consideration eligibility.
• Additional selections may be made from this vacancy announcement for up to 90 days after the closing date.
• Multiple positions may be filled from this announcement.
• This vacancy may close sooner than the date advertised if all positions become filled.
• Payment of Permanent Change of Station (PCS) costs is not authorized based on a determination that a PCS move is not in the Government's interest.
• LQA is not authorized.
• Post Allowance is authorized for Regular Full Time employment category.
• This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.
• A career with the AF provides a comprehensive benefits package.
• As an employee, you and your family will have access to a range of benefits that are designed to make your career very rewarding.