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- Tasks: Assist with administrative tasks like booking shipments and processing invoices.
- Company: Join Tymphany, a leader in audio technology with cutting-edge R&D facilities in South Wales.
- Benefits: Enjoy flexible part-time hours and gain valuable experience in a dynamic environment.
- Why this job: Be part of an innovative team shaping the future of audio technology while developing your skills.
- Qualifications: Familiarity with Microsoft Office and basic finance knowledge is a plus; training provided.
- Other info: Perfect for students looking to balance work and studies while gaining hands-on experience.
The predicted salary is between 24000 - 36000 £ per year.
In 2017 Tymphany opened a new research and development centre in Bridgend, South Wales. We have one of the most advanced ½ space Anechoic chambers in Europe, In the last year, we have been growing our team and installing new R&D facilities.
Our R&D centre is dedicated to provide world class facilities for the development of Automotive Audio, Professional PA speaker systems, Studio monitors, and high end domestic speakers.
Following our building expansion last year we are looking to recruit a part time Administrative Officer for 24 hours per week to assist the Senior Facilities & EHS Manager.
Responsibilities
· Booking and tracking courier shipments
· Reconciling credit card information and entry onto our Finance System
· Collating and processing invoices onto our Finance System
· Greeting visitors and answering the telephone
· Placing online orders, booking flights and hotels
· Maintaining database and creating labels for sample storage
Skills
· Sound working knowledge of Microsoft Office – Outlook, Teams, Word, Excel and the internet. Training will be given for specific IT tools including our Finance System.
· Familiarity with invoices and basic understanding of UK finances.
· Confident over the phone.
· Strong self-management.
· Good attitude to learn and the ability to meet deadlines through excellent planning and organisational skills.
· High attention to detail and accurate data entry skills.
· Clear communicator with good interpersonal skills.
· Comfortable working on your own as well as part of a team.
· A creative thinker who is able to offer new ideas.
Administrative Officer employer: Tymphany
Contact Detail:
Tymphany Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Officer
✨Tip Number 1
Familiarize yourself with the specific tools and software mentioned in the job description, especially Microsoft Office applications like Outlook, Teams, Word, and Excel. Being comfortable with these tools will give you an edge during the interview.
✨Tip Number 2
Brush up on your knowledge of UK finances and invoicing processes. Understanding these concepts will not only help you in the role but also demonstrate your commitment to the position during discussions.
✨Tip Number 3
Practice your communication skills, especially over the phone. Since the role involves greeting visitors and answering calls, being confident and clear in your communication will be crucial.
✨Tip Number 4
Showcase your organizational skills by preparing examples of how you've successfully managed tasks or projects in the past. This will highlight your ability to meet deadlines and manage your time effectively.
We think you need these skills to ace Administrative Officer
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Administrative Officer position. Make sure you understand the responsibilities and required skills, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous administrative experience you have, especially tasks related to booking, invoicing, and database management. Use specific examples to demonstrate your skills.
Showcase Your Skills: Make sure to mention your proficiency in Microsoft Office and any experience with finance systems. Highlight your attention to detail and organizational skills, as these are crucial for the role.
Craft a Strong Cover Letter: Write a personalized cover letter that reflects your enthusiasm for the position and the company. Mention why you want to work at Tymphany and how your skills align with their needs.
How to prepare for a job interview at Tymphany
✨Show Your Organizational Skills
As an Administrative Officer, you'll need to demonstrate strong organizational skills. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will show that you can handle the responsibilities of the role effectively.
✨Familiarize Yourself with Financial Processes
Since the role involves reconciling credit card information and processing invoices, brush up on basic UK finance concepts. Being able to discuss your understanding of these processes during the interview will highlight your readiness for the position.
✨Communicate Clearly and Confidently
The job requires good interpersonal skills and confidence over the phone. Practice answering common interview questions out loud to improve your verbal communication. This will help you convey your thoughts clearly and confidently during the interview.
✨Demonstrate Attention to Detail
Attention to detail is crucial for this role. Bring along examples of how you've ensured accuracy in your previous work, whether it's through data entry or managing documents. This will illustrate your capability to maintain high standards in your work.
