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- Tasks: Support a busy Executive Director with diary management, travel coordination, and team events.
- Company: Join a global not-for-profit think tank making a real impact in the world.
- Benefits: Enjoy 30 days holiday plus bank holidays and flexible work options.
- Why this job: Be part of a friendly, collaborative culture while working with high-profile stakeholders.
- Qualifications: Senior-level EA/PA experience and proficiency in Microsoft Office required.
- Other info: This is a full-time, permanent role based in the vibrant West End of London.
The predicted salary is between 36000 - 54000 £ per year.
Executive Assistant to Director:
- Location: West End, London
- Salary: 45k per annum
- Benefits : 30 days holiday + bank holidays
- Industry: Not-for-profit, global think tank
- Flexible : 4 days office-based, with 1 day working from home
- Culture : Friendly, hardworking, collaborative
- Type: Full-time, Permanent
Exceptional EA required to support a busy Executive Director within a large, global not-for-profit in the heart of the West End. Providing EA support to the Director and wider team of approximately 30 staff, the Director travels often, connecting with high-profile philanthropic donors and foundations globally. The EA will provide high-level diary, travel and administrative support, and work closely with a collaborative team of EAs within the business to organise in-house meetings and company/social events.
EA Responsibilities
- Diary Management: Coordinate complex schedules, appointments, and calls across multiple time zones.
- Global Travel Support: Handle visas, itineraries, accommodations.
- Meetings & Events: Arrange logistics, prepare agendas, track action items, and take minutes.
- Team Coordination: Administrative support and team events.
- Stakeholder Management: Liaise with internal and external stakeholders, maintaining strong relationships and confidentiality.
- Document Preparation: Edit reports, presentations, and other materials. Draft and edit
- Expense Management: Oversee claims and approvals. Track spend and assist with forecasting.
- Research Support: Prepare briefings and collect data on prospects.
- General Admin Support: Maintain CRM and filing systems, manage gifts and entertainment records, and assist the wider team, including EA cover when needed.
EA Specification
- Senior-level EA/PA experience, including global travel coordination.
- Experience in fundraising or business development.
- Proficiency in Microsoft Office, communication, and organisational skills.
- Able to liaise with high-profile stakeholders.
- Discretion, adaptability, and teamwork in a fast-paced environment.
- Interest in current affairs
- Proactive team player with positive attitude
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Executive Assistant employer: Tyler Griffen Limited
Contact Detail:
Tyler Griffen Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarize yourself with the not-for-profit sector and current global issues. This will help you engage in meaningful conversations with high-profile stakeholders and demonstrate your genuine interest in the organization's mission.
✨Tip Number 2
Highlight your experience in managing complex schedules and global travel arrangements. Be prepared to discuss specific examples of how you've successfully coordinated logistics across different time zones.
✨Tip Number 3
Showcase your teamwork skills by sharing instances where you've collaborated with other EAs or teams to organize events or meetings. Emphasize your ability to maintain strong relationships and work effectively in a collaborative environment.
✨Tip Number 4
Prepare to discuss your proficiency in Microsoft Office and any relevant tools you’ve used for document preparation and CRM management. Being able to demonstrate your technical skills will set you apart from other candidates.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your senior-level EA/PA experience, especially in global travel coordination and fundraising. Use specific examples that demonstrate your skills in diary management and stakeholder engagement.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the not-for-profit sector and your passion for supporting high-profile executives. Mention your adaptability and teamwork skills, as well as your interest in current affairs.
Highlight Relevant Skills: In your application, emphasize your proficiency in Microsoft Office and your strong communication and organizational skills. Provide examples of how you've successfully managed complex schedules and coordinated travel arrangements.
Showcase Your Discretion and Professionalism: Since the role involves liaising with high-profile stakeholders, it's important to convey your ability to maintain confidentiality and professionalism. Include instances where you've handled sensitive information or situations with discretion.
How to prepare for a job interview at Tyler Griffen Limited
✨Showcase Your Diary Management Skills
Be prepared to discuss your experience with complex diary management. Highlight specific examples where you successfully coordinated schedules across multiple time zones, as this is a key responsibility for the role.
✨Demonstrate Your Travel Coordination Experience
Share your past experiences in handling global travel arrangements, including visas and itineraries. This will show your ability to manage the logistics that come with supporting a busy Executive Director.
✨Highlight Your Stakeholder Management Abilities
Discuss how you've maintained strong relationships with both internal and external stakeholders. Provide examples of how you've handled sensitive information with discretion, as this is crucial in a not-for-profit environment.
✨Express Your Interest in Current Affairs
Since the role involves liaising with high-profile philanthropic donors, showing your interest in current affairs can set you apart. Be ready to discuss relevant topics and how they relate to the organization's mission.
