Italian and Spanish speaking Customer Service Administrator

Are you fluent in Spanish and Italian as well as English? Looking for a customer service role around the Watford area, hybrid with 5-6 days a month in the office? Then this is the ideal opportunity working for a Global household name and market leader.

Job Summary: To be responsible for the whole order management process, from placing the orders until the goods have arrived at the customer side. This requires liaising and working closely with other departments of the organisation. Opening tickets for calls and e-mails for technical emergencies and enquiries. Creating quotations and pre-payment forms and handling customer cases pro-actively. Focusing on the customer and providing an outstanding customer service through a good verbal and written communication and relationship building. Following internal processes while thinking independently and outside the box.

Working hours: 40 per week, Monday to Friday, 8 per day, with 1-hour unpaid lunch break. One week early shift 07:00 to 16:00 UK time; (from the office, 2 or 3 days per week T/W/T). One week late shift 09:00 to 18:00 UK time (from home). Salary £28,000 - £30,000.

Key Responsibilities:

• To manage customer enquiries (via phone or e-mails) in a timely manner to provide our customers with an efficient, reliable service.
• To manage customer orders (with an increasing emphasis on electronic orders) from order entry to billing, as well as sending and following up on quotations and pre-payment documents.
• Opening, updating and managing tickets/cases in our system for each customer enquiry in line with customer expectations and within their contract terms and liaising with other departments.
• To respond effectively to queries relating to customer orders and deliveries, resolving customer complaints and queries as well as raising credits and debits to ensure any outstanding customer deductions are resolved and all information communicated in a timely manner.
• To manage deliveries in line with customer expectations, liaising with 3rd party warehouses and other supply chain contacts.
• To dispatch customer and partner requests for support through the correct channels to make it possible for the technical support team to act on the customer request.
• To monitor/navigate multiple systems and ticket queues constantly throughout the workday.
• To be in regular contact with our Sales Account Managers and other internal departments to ensure relevant information relating to customer orders, enquiries & deliveries is communicated in a timely manner (especially changes to expected customer demand - abnormal orders, postponed or cancelled deliveries, etc).
• To understand the operational requirements of key customers (key contacts, delivery specifications, booking requirements, etc).
• To implement process improvements which will improve operational effectiveness and enhance profitability.
• To ensure that customer account records are kept up to date for audit purposes.
• To identify and resolve with the data management team any master data errors affecting the OTC process.
• To provide support for other members of the team (and back up as required for other CS teams).

Skills and Experience Required:

• Proven customer service or logistics experience and an ability to liaise with different contacts in the organisation.
• Excellent communication skills with both oral & written fluency in English, Italian and Spanish is a requirement.
• PC skills - competent on Outlook, Salesforce, Excel, Word. SAP experience would be an advantage.
• Ability to work on own initiative and as part of a team (team spirit).
• Think outside the box to understand connections to other departments and processes (to see the bigger picture).
• Work under pressure and to tight deadlines when required.
• Prioritise workload and manage time effectively.
• Multitask and coordinate activities across relevant departments.
• Monitor/navigate multiple systems and tickets/cases at the same time throughout the day and knowing how to prioritise.

Personal Characteristics:

• Forward thinking and open to learning new processes/and implement process improvements.
• Able to adapt to change.
• Positive, Pro-active and flexible attitude.
• Problem solver / solution oriented.

If this sounds like your next opportunity please send your CV and apply now!