Engineering Workshop Administrator in Birmingham

Job Title: Engineering Workshop Administrator

Duration: 3-Month Fixed-Term Contract (potential to become permanent)

Location: Solihull / Onsite

Responsible to: Group Repair Operations Manager

Job function

We are seeking a highly organised and proactive Engineering Workshop Administrator to join our operations team on a 3-month fixed-term contract. This is a fast-paced administrative role supporting the day-to-day coordination of workshop activities, parts management, and operational administration.

The successful candidate will have strong office administration skills, excellent MS Excel capability, experience using Sage X3 (or similar ERP system), and the ability to coordinate multiple tasks efficiently.

Specific responsibilities

The following outlines the primary areas of responsibility. Additional responsibilities or functions may be required as necessary to support the business.

• Provide administrative support to the workshop and operations team.
• Maintain accurate inventory and stock movement records.
• Coordinate the flow of parts between the warehouse, workshop, and engineering teams.
• Update job records, work orders, and system data accurately.
• Prepare and maintain spreadsheets, reports, and operational trackers in Microsoft Excel.
• Process the booking in and booking out of parts and equipment using Sage X3.
• Schedule and coordinate workshop activities, deliveries, collections, and internal logistics.
• Liaise with engineers, warehouse staff, suppliers, and internal stakeholders.
• Ensure documentation is completed accurately and filed appropriately.
• Support the Workshop Manager with general administrative and coordination tasks.
• Assist with stock checks and inventory reconciliation where required.

Skills & Experience

Essential

• Previous experience in an administration, workshop administration, operations support, or logistics coordination role.
• Experience using Sage X3 or a similar ERP/business management system.
• Strong Microsoft Excel skills, including spreadsheets, data entry, and reporting.
• Excellent organisational and coordination skills.
• High level of accuracy and attention to detail.
• Ability to manage multiple priorities in a busy operational environment.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office, including Outlook and Word.

Desirable

• Experience working within a workshop, engineering, manufacturing, telecoms, or technical environment.
• Knowledge of stock control, inventory management, or parts administration processes.

About you

• Organised and methodical.
• Proactive and able to work independently.
• Team-oriented with a collaborative approach.
• Adaptable and able to respond to changing operational priorities.
• Reliable with a strong sense of accountability.

This is an excellent opportunity for an experienced administrator who enjoys coordinating operational activities and can quickly become an effective member of a busy workshop team during a key support period.

Rewards

• Competitive basic salary
• 25 days holiday (plus bank holidays - prorata)
• On-site free parking
• Company events

Should this position transition to permanent, you will be entitled to: -

• Life insurance
• Company pension
• Employee assistance programme
• Cycle to work scheme