At a Glance
- Tasks: Support the CEO with diary management, meetings, and important documentation.
- Company: TXM Recruit, a dynamic recruitment agency in a fast-paced environment.
- Benefits: Flexible working hours, immediate exposure to senior leadership, and a varied role.
- Other info: Join a collaborative team and enhance your professional skills in a key role.
- Why this job: Make an impact while supporting high-level executives in a prestigious setting.
- Qualifications: Experience as an Executive Assistant or Personal Assistant with strong organisational skills.
TXM Recruit is currently supporting the recruitment of a Temporary Executive Assistant to CEO to provide high-level administrative and executive support within a busy senior leadership environment. This is a key role supporting the CEO with the effective management of their diary, meetings, correspondence and priorities, while also providing important support around Board and senior leadership meetings.
The Role
As Temporary Executive Assistant to the CEO, you will act as a trusted and highly organised point of support, ensuring the CEO's time is managed effectively and that key meetings, documentation and actions are coordinated accurately. You will be responsible for:
- Managing the CEO's diary and schedule, prioritising competing demands and ensuring effective use of their time.
- Managing CEO expenses.
- Coordinating internal and external meetings, appointments and commitments.
- Preparing briefing materials, presentations, correspondence and other documentation.
- Managing incoming correspondence and communications where appropriate.
- Arranging travel, accommodation and itineraries when required.
- Maintaining accurate records and documentation.
- Carrying out research and ad hoc administrative tasks as required.
- Coordinating the preparation and collation of Board papers and meeting documentation.
- Working with colleagues to ensure papers are accurate and submitted within agreed deadlines.
- Preparing and circulating agendas and meeting packs.
- Coordinating meeting arrangements, including venues, technology and attendance.
- Attending meetings where required and producing accurate minutes and action points.
- Maintaining an action log and following up outstanding actions.
- Ensuring documentation and records are maintained securely and appropriately.
- Providing support to the Chairman and Board when required.
Confidentiality & Governance
Due to the nature of the position, you will regularly handle sensitive, confidential and commercially sensitive information. You will therefore need to demonstrate a high level of discretion and professionalism when dealing with information relating to the CEO, Board and wider organisation. You will also support effective governance and accurate record keeping, ensuring documentation is stored and distributed appropriately.
About You
We are looking for an experienced Executive Assistant or Personal Assistant who is comfortable supporting senior executives and working in a fast-paced environment where priorities can change. You will ideally have:
- Previous experience in an Executive Assistant or Personal Assistant position.
- Experience supporting a senior executive or leadership team.
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- Excellent attention to detail.
- The ability to manage multiple priorities and deadlines.
- A high level of confidentiality and discretion.
- Strong Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint.
- The ability to work independently and use initiative.
- A professional and confident approach when dealing with senior stakeholders.
- A flexible and adaptable approach to changing priorities.
- A strong commitment to accuracy and quality.
- A positive, collaborative and solutions-focused approach.
What's on Offer
Temporary opportunity supporting a senior executive team. Full-time or part-time options available. Based in Saffron Walden. Opportunity to work in a varied and high-profile executive support position. Immediate exposure to senior leadership and Board-level activity.
If you are an experienced Executive Assistant, Personal Assistant or Senior Administrator looking for a temporary opportunity where you can make an immediate impact, we'd be keen to hear from you. Apply today with your CV, and a member of the TXM Recruit team will be in touch. TXM Recruit is an equal opportunities employer. If you have any specific requirements or require assistance or reasonable adjustments to be made for you during the selection process due to disability or long-term health condition, we will do our best to assist you.
Executive Assistant in Saffron Walden employer: TXM Recruit
As a Field Service Engineer with our esteemed client in Bristol, you will join a dynamic team that values innovation and excellence in the materials handling industry. The company offers competitive salaries, generous overtime opportunities, and a supportive work culture that prioritises employee development and career progression. With a strong commitment to your growth and a company vehicle provided, this role presents a unique chance to thrive in a rewarding environment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Saffron Walden
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like TXM Recruit can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like TXM Recruit; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like TXM Recruit.
We think you need these skills to ace Executive Assistant in Saffron Walden
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at TXM Recruit and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research TXM Recruit's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at TXM Recruit
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
