Quality Bids & Proposals Coordinator
Location: Ampthill, Bedfordshire
Salary: Competitive + Excellent Benefits
Job Type: Permanent | Full-Time | 37.5 Hours | 4-Day Week (Monday-Thursday)
Sector: Defence | Aerospace | Advanced Manufacturing
The Opportunity
As the Quality Bids & Proposals Coordinator, you will coordinate all Quality activities during the bid and proposal phase, ensuring customer requirements are fully understood, accurately costed, and incorporated into compliant, competitive proposals. Working closely with Business Development, Programme Management, Engineering, Operations, Supply Chain and Quality teams, you will ensure quality planning, compliance requirements, risks and resource needs are identified before contracts are awarded. This is a highly collaborative role where your technical knowledge and commercial awareness will directly contribute to winning new business.
Key Responsibilities
- Review customer specifications, technical documentation, and engineering drawings to establish the Quality scope of work.
- Develop and maintain accurate Quality Basis of Estimates (BOEs) for bid submissions.
- Work with Quality subject matter experts to validate labour estimates, inspection activities and delivery strategies.
- Identify and document Quality assumptions, dependencies, and exclusions within proposals.
- Assess Quality-related risks and opportunities, supporting bid reviews and mitigation planning.
- Identify any additional tooling, equipment, certifications, training or specialist capability required to fulfil customer requirements.
- Represent the Quality function during proposal reviews, governance meetings, and approval boards.
- Maintain and continually improve Quality proposal templates, response libraries, and standard documentation.
- Work closely with Engineering, Manufacturing, Supply Chain and Programme teams to ensure proposed Quality activities align with operational capability.
- Ensure all proposed Quality activities comply with customer, regulatory, and internal Quality Management System requirements.
What We're Looking For:
Essential Experience
- Experience in Quality Engineering, Quality Assurance, or Manufacturing Quality.
- Previous involvement in bids, tenders or proposal activities within defence, aerospace or another highly regulated industry.
- Good understanding of AS9100 and Quality Management Systems.
- Ability to interpret engineering drawings, technical specifications, and customer requirements.
- Strong organisational skills with excellent attention to detail.
- Confident communicator who can influence stakeholders across multiple departments.
Desirable Experience
- Experience producing Basis of Estimates (BOEs).
- Knowledge of First Article Inspection (FAI).
- Familiarity with APQP methodologies.
- Experience using SAP or similar ERP systems.
- Internal or Lead Auditor qualification.
Why Apply?
- 4‑day working week (Monday-Thursday)
- Flexible working arrangements
- Competitive salary and comprehensive benefits package
- Long‑term career development within a global organisation
- The opportunity to influence high‑profile defence programmes from the earliest stages
- A collaborative environment working alongside experienced engineering and quality professionals
Security Requirements
Due to the nature of the work, candidates must be eligible to obtain Security Clearance (SC). Successful applicants will be required to undergo BPSS clearance before starting.
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