At a Glance
- Tasks: Support our executive team by managing schedules, preparing for meetings, and building relationships.
- Company: Join Two Circles, a leading Sports & Entertainment Marketing business with global clients.
- Benefits: Customisable benefits package, generous holiday, private healthcare, and performance bonuses.
- Other info: Opportunity to work with AI tools and contribute to innovative ways of working.
- Why this job: Be at the heart of decision-making in a dynamic, fast-paced environment.
- Qualifications: 2+ years as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 37800 - 46200 £ per year.
We are Two Circles, a Sports & Entertainment Marketing business that grows audiences and revenues by understanding fans best. We work with clients to help them understand and influence fan behaviour, including spending habits, event attendance, and content consumption. Our platforms and services are trusted by over 1000 clients globally, including the English Premier League, Red Bull, UEFA, VISA, the NFL, Nike, and Amazon. We have over 1000 employees across 15 offices, delivering work for sports and entertainment businesses worldwide.
About the Role
We're looking for an experienced, proactive, and personable Executive Assistant to join our Executive team in London. The role will work closely with our Lead EA to the CEO and the wider EA Support Team. You'll take full ownership of a portfolio within our Group leadership team, anticipating your executives' needs, managing competing priorities with full autonomy, and preparing them for key moments. You'll build trusted relationships across the business and externally on their behalf, continually improving how you and your executives work, including through smart use of AI tools.
Key Responsibilities
- Own your portfolio: act as the proactive right hand to your Group leaders, anticipating needs and managing competing priorities with full autonomy.
- Run complex diaries and travel: manage frequently changing schedules across teams, offices, and time zones, protecting your executive's time and focus.
- Prepare for key moments: own selective meeting prep and follow-through.
- Represent your executive: be a trusted point of contact for internal and external stakeholders, communicating with professionalism and judgement on their behalf.
- Build relationships: develop trusted external relationships and connect people across the business.
- Shape how your executive works: set operating rhythms, challenge what doesn't work, and recommend better ways of working.
- Bring AI to the role: explore and apply AI tools to improve how you and your executive work, sharing effective methods with the wider team.
- Handle confidential information: exercise absolute discretion with highly sensitive material.
- Raise the standard together: work closely with the EA to the CEO and wider EA support team, contributing to shared standards and ways of working.
Experience
- Proven ownership of a C-Suite or senior-leadership portfolio as an Executive Assistant or Personal Assistant, typically 2+ years.
- Track record managing complex diaries, international travel, and competing priorities for a senior leader.
- Experience acting on an executive's behalf and influencing stakeholders without direct authority.
- Strong Microsoft 365 skills (Outlook, PowerPoint, Excel, Teams), including Copilot.
- Hands-on experience using AI tools (e.g., Copilot, Claude, or ChatGPT) in your day-to-day work, with sound judgement on confidentiality and data protection.
- Experience in a fast-paced, high-stakes environment.
Skills and Attributes
- Anticipates and prioritises: sees what your executive needs before they do, and prepares them for key moments.
- Highly organised: excellent time management, able to juggle shifting leaders' priorities.
- Strong communicator: confident, personable, and professional with senior stakeholders, inside and outside the business.
- Independent: takes ownership and acts on your executive's behalf with minimal supervision.
- Curious about AI tooling: keen to test new tools and bring ideas to your executive and the team.
- Detail-focused: accurate, high-quality work, even to tight deadlines.
- Adaptable: comfortable with changing priorities and last-minute requests at a fast pace.
- Discreet and trustworthy: handles sensitive information with the utmost professionalism.
- Collaborative: builds strong relationships across the business and influences without authority.
Benefits
We offer a benefits package to suit you and your lifestyle! Out of a core monthly budget, you can choose your own comprehensive benefit package, including:
- Renowned Team Days throughout the year.
- Summer Away Days.
- 23 standard days of holiday (+1 Birthday, +1 Well-being Day, +1 'Big Life Event', and +1 Admin Day), with office closure over Christmas (plus Bank Holidays).
- Discretionary Bonus based on company performance.
- Performance Reviews every 6 months with discretionary salary increases.
- Private healthcare (Vitality) and/or Health Care Plan (Medicash).
- Mobile phone contribution.
- Sport Challenge contribution.
- Gym membership contribution.
- 1 x annual kit drop.
Team Executive Assistant in London employer: Two Circles
At Two Circles, we pride ourselves on fostering a dynamic and inclusive work culture that empowers our employees to take ownership of their roles. As a Senior Data Platform Support Engineer, you will benefit from continuous professional development opportunities while working in a fast-paced environment that values innovation and collaboration. Our commitment to data security and scalable solutions ensures that you will be part of a team that is not only making an impact in the sports and entertainment marketing industry but also supporting your personal growth and career advancement.
