At a Glance
- Tasks: Support top executives with scheduling, travel, and administrative tasks in a fast-paced environment.
- Company: Join a dynamic team in London focused on talent and employee experience.
- Benefits: Competitive salary, inclusive culture, and opportunities for personal growth.
- Other info: Embrace diversity and inclusion in a supportive workplace.
- Why this job: Make a real impact while developing your skills alongside senior management.
- Qualifications: Experience in administration, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 40000 - 50000 € per year.
Are you ready to elevate your career as an Executive Assistant? This role offers a unique opportunity to work closely with top‑tier executives in a fast‑paced environment. You'll be at the heart of our Talent and Employee Experience team, making a significant impact every day. Embrace the challenge and become an integral part of a supportive and dynamic team in London. Your expertise and proactive approach will be key to our success.
As an Executive Assistant in Talent and Employee Experience, you will support two Managing Directors and their team in London. You will manage complex schedules, travel arrangements, and administrative tasks, ensuring seamless operations. Join us to leverage your skills in a collaborative environment, where your contributions are valued and your growth is supported.
Job Responsibilities- Manage daily operations, including advanced diary management and meeting coordination.
- Coordinate intricate multi‑leg travel arrangements, optimizing time and logistics.
- Process invoices and travel and expense claims, ensuring policy adherence.
- Collaborate with support groups and key stakeholders across Lines of Business.
- Maintain distribution lists and perform other administrative tasks.
- Assist with staff onboarding and offboarding, including equipment setup.
- Understand shifting group priorities and business expectations.
- Provide coverage during absences or holidays within the team.
- Engage with senior management, demonstrating tact and sound judgment.
- Take initiative and ownership within the role, including ad‑hoc assistance.
- Navigate travel systems efficiently to prepare precise itineraries.
- Extensive administrative experience supporting at the Managing Director level.
- Proficient in diary management, exercising sound judgment with competing priorities.
- Advanced organizational skills, managing deadlines efficiently.
- Demonstrates tact and sound judgment in confidential situations.
- Strong interpersonal, written, and verbal communication skills.
- Highly proficient in Microsoft Office applications.
- Initiative and ownership within the role.
- Experience engaging with senior management.
- Ability to navigate travel systems efficiently.
- Expertise in processing invoices and expense claims.
- Collaborative approach with support groups and stakeholders.
- Experience in Human Resources or Talent and Employee Experience.
- Familiarity with coordinating Off‑Sites, Town Halls, and Skip‑Level meetings.
- Ability to handle frequent last‑minute changes in travel arrangements.
- Understanding of business management responsibilities.
- Experience in staff onboarding and offboarding processes.
- Ability to manage distribution lists and administrative tasks.
- Proactive approach in understanding business expectations.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs.
Join our dynamic team to support Managing Directors with precision and expertise.
Executive Administrative Assistant employer: TwinThread
Join a forward-thinking company in London that values its employees and fosters a collaborative work culture. As an Executive Administrative Assistant, you will not only support top-tier executives but also have access to numerous growth opportunities within the Talent and Employee Experience team. With a strong commitment to diversity and inclusion, this organisation ensures that every team member's contributions are recognised and valued, making it an excellent place for meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. You never know who might have the inside scoop on an Executive Assistant role that’s not even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its executives. Show us you’re genuinely interested in their work and how you can support them. Tailor your responses to highlight your experience with diary management and travel coordination.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you’ll need to engage with senior management. Role-play common scenarios with a friend to boost your confidence and refine your approach.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Administrative Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Administrative Assistant role. Highlight your experience in managing complex schedules and supporting senior management, as these are key aspects of the job.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your proactive approach and how your skills align with our Talent and Employee Experience team. Don’t forget to mention your familiarity with diary management and travel arrangements.
Showcase Your Communication Skills:Since strong interpersonal and communication skills are crucial for this role, make sure to demonstrate these in your application. Use clear and concise language, and don’t shy away from sharing examples of how you’ve engaged with senior management in the past.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at TwinThread
✨Master the Art of Diary Management
Since you'll be managing complex schedules, brush up on your diary management skills. Familiarise yourself with common scheduling tools and be ready to discuss how you prioritise competing commitments. Show them you can keep things running smoothly even when the pressure's on!
✨Know Your Travel Logistics
As travel arrangements are a big part of the role, do some research on travel systems and logistics. Be prepared to share examples of how you've handled intricate travel plans in the past, especially last-minute changes. This will demonstrate your proactive approach and ability to adapt.
✨Showcase Your Communication Skills
Strong interpersonal skills are crucial for this position. Practice articulating your thoughts clearly and confidently. Think of scenarios where you've effectively communicated with senior management or resolved conflicts, as these examples will highlight your tact and sound judgment.
✨Emphasise Your Initiative
This role requires someone who takes ownership and shows initiative. Prepare to discuss times when you've gone above and beyond in your previous roles. Whether it’s streamlining processes or assisting with onboarding, showcasing your proactive mindset will set you apart from other candidates.
