Global CS&I Team Administrator in Andover

We are looking for a dedicated administrative professional to support our Global CS&I Team in Andover. This role will offer you the scope for growth and the tools to aim high.

Key Responsibilities

• Provide high-level administrative support—spanning travel coordination, financial processes, and office management—to ensure the team operates efficiently and can deliver against its key objectives.
• Complex travel management which includes visas, transportation, flights and accommodation.
• Organising UK travel and accommodation for global visitors and tracking numbers to inform annual reports.
• Lead on new supplier contract set-ups including assessing terms and conditions with the internal procurement teams to ensure compliance.
• Event management – supporting the EA in organising logistics for team away days and external events.
• SAP - Raising receipting, managing supplier issues and supporting other members of the team with the ECC system.
• Support team compliance by ensuring all colleagues complete required Travel Security and mandatory training.
• Manage the NDA database, ensuring information is correct and up to date.
• Manage GDPR-compliant processes, including secure storage of NDAs and tracking documentation for overseas visitors.
• Monthly reporting e.g. tracking temporary staff.
• Ensure that new starters are adequately onboarded, ensuring mandatory training such as GDPR and IT Security is organised and delivered within timescales.
• Covering tasks for the other team EA when absent - complex diary and meeting management for the Leadership Team.
• Take visible ownership for maintaining a tidy, well-organised workspace and proactively identifying continuous improvements to the office environment.
• Ensure the office remains sufficiently stocked, well maintained, and an enjoyable place for the team to work.
• General printing tasks with support from the Print Room and Facilities.
• Manage the recognition and gifting tasks such as vouchers, gift bags, and e-cards.
• Provide ad-hoc support to team members, including raising IT tickets and troubleshooting administration issues.
• Act as team super-user for SAP/Ariba/S4, supporting others with system issues, opening SNOW tickets, and educating the team on system usage.
• Regularly raise and receipt purchase orders, monitor progress, and ensure invoices move through VIM efficiently.
• Act as a key contact for finance queries, liaising with finance colleagues to resolve issues and maintain up-to-date records.
• Manage cross-charges within projects.
• Manage the travel tracker in terms of current and forecasted spend.
• Working closely with the Finance Hub and local finance teams to ensure timely payment of invoices and supplier set-ups.
• Manage the postal/courier tracker in terms of current and forecasted spend and manage re-charges.
• Year end - work with local finance team to close off outstanding PO’s and finance tasks.

Skills, Knowledge and Expertise

• Knowledgeable on all MS Office packages - Word, Excel, Powerpoint, Teams.
• Broad operational problem-solving ability.
• Excellent attention to detail.
• A natural collaborator with excellent interpersonal and communication skills.
• Commercially astute and financially literate.
• Able to demonstrate the ability to work closely with multiple global stakeholders.
• Flexible and agile in supporting team members when needed.
• Demonstrate high responsiveness, proactivity, and strong communication, ensuring timely follow-through and closing loops.
• Show confidence in owning your remit, prioritising workload and managing this self-sufficiently.
• Take accountability for small but important operational details (e.g., accuracy checks, office essentials, presentation quality).
• Act as a trusted "right-hand" support to leadership as needed, proactively sharing updates and championing team effectiveness.

Benefits

• Yearly bonus based on personal contribution and financial performance.
• Flexible working options.
• 25 days holiday plus 8 bank holidays and the option to buy and sell holidays.
• Onsite Gym and Wellbeing Centre.
• Perkbox – employee discount scheme with discounts online, in high street stores, cinema, holidays, restaurants and many more.
• Pension scheme with your contributions matched for up to 10% of your salary.
• Cycle to work scheme.
• SimplyHealth Cash plan.
• Onsite Staff shop and online staff discounts.
• Access to LinkedIn Learning.
• Access to ABF Networking, connect, collaborate, and grow across the ABF Group.