At a Glance
- Tasks: Support executives with scheduling, meetings, and travel arrangements in a fast-paced environment.
- Company: Join a dynamic team at 5WPR in Midtown Manhattan.
- Benefits: Gain valuable experience and develop your professional skills in a hybrid work setting.
- Other info: Opportunity for personal growth and networking in a vibrant company culture.
- Why this job: Make an impact by enabling executives to focus on strategic goals while honing your organisational skills.
- Qualifications: 3+ years of administrative experience and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
Location: Midtown Manhattan, NYC (Hybrid – 2 days/week in office). Duration: April 27th 2026 (ASAP) – August 30th 2026. Type: Temporary. In office requirement: 4 days a week.
About the Role
The Executive Assistant will be responsible for providing comprehensive administrative support to multiple executives at 5WPR. This role requires a highly organized, detail‑oriented, and proactive individual who thrives in a fast‑paced, dynamic environment and exhibits a high level of accountability and confidentiality. The Executive Assistant will be instrumental in ensuring the seamless operation of daily activities, enabling executives to focus on strategic initiatives and organizational goals, and is responsible for various administrative, managerial, and communication tasks. The role requires in‑office presence 4 days a week to collaborate effectively with executives and the broader team, ensuring seamless communication and support.
Responsibilities
- Manage and update daily, weekly, and monthly calendars, including scheduling meetings, appointments, and travel arrangements, to ensure all schedules are accurate and well‑organized.
- Coordinate and organize meetings, conferences, and events, ensuring executives are well‑prepared (research and prep documents, preparing and displaying presentations, arranging catering, etc.).
- Manage expense reports and budgets and handle and safeguard confidential corporate, personnel, and financial information with the utmost discretion (experience with Concur).
- Assist with business development efforts (experience with NetSuite); provide added support for outbound initiatives as needed, including drafting and sending emails and managing outbound outreach tools and services.
- Build, review, and maintain databases and lists for various projects and initiatives.
- Arrange travel itineraries, accommodations, and transportation, ensuring smooth travel experiences, and manage any unexpected issues.
- Prepare, organize, and maintain important confidential documents, reports, presentations, and information.
- Assist with employee recognition efforts, including keeping executives apprised of employee milestones.
- Research and gather data to assist in decision‑making.
- Track and follow up on tasks to ensure deadlines are met.
- Assist with a range of projects, adapting quickly to changing priorities.
- Screen and prioritize incoming calls and messages.
- Run miscellaneous errands in a timely manner.
- Additional professional and personal support and responsibilities as needed.
Qualifications
- Associate’s degree required, Bachelor’s degree highly preferred.
- 3+ years of Administrative Assistant/Executive Assistant experience, preferably supporting executives, C‑Suite leaders, Presidents, or CEOs.
- A polished and professional demeanor with exceptional verbal and written communication skills.
- Experience with copywriting and copyediting; ability to craft communication to clients and staff.
- Outstanding organizational skills and meticulous attention to detail.
- Ability to think ahead and problem‑solve.
- Ability to work independently and adapt to changing priorities, remain composed under pressure in a fast‑paced environment.
- Excellent time‑management skills, ability to multitask.
- Strong proficiency in Microsoft Office Suite – Outlook, PowerPoint, Excel, Word, with the ability to quickly adapt to new tools or platforms.
- Experience with NetSuite, Concur, ZoomInfo, and Constant Contact preferred.
- A commitment to maintaining strict confidentiality at all times.
Temporary Executive Assistant (Parental Leave Coverage) employer: twentysix
5WPR is an exceptional employer located in the vibrant Midtown Manhattan, offering a dynamic work environment that fosters collaboration and innovation. With a strong emphasis on employee growth, we provide opportunities for professional development and a supportive culture that values accountability and confidentiality. Our hybrid work model allows for flexibility while ensuring that our team remains engaged and connected, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Temporary Executive Assistant (Parental Leave Coverage)
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for opportunities, especially in roles like Executive Assistant. You never know who might have the inside scoop on a temporary position!
✨Tip Number 2
Prepare for those interviews! Research the company and the executives you'll be supporting. Have examples ready that showcase your organisational skills and ability to handle multiple tasks under pressure. Show them you’re the perfect fit for their fast-paced environment!
✨Tip Number 3
Don’t forget to follow up! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a great way to keep yourself top of mind and show your enthusiasm for the role.
✨Tip Number 4
Apply directly through our website! We love seeing applications come in from our own platform. It shows initiative and makes it easier for us to track your application. Plus, you’ll get the latest updates on new opportunities as they arise!
We think you need these skills to ace Temporary Executive Assistant (Parental Leave Coverage)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Executive Assistant. Highlight your organisational skills, attention to detail, and any experience you have with managing calendars or supporting executives. We want to see how your past experiences align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this temporary role. Mention specific skills that match the job description, like your experience with Concur or your ability to handle confidential information. Let us know why you’re excited about joining our team!
Showcase Your Communication Skills:Since this role involves a lot of communication, make sure your written application reflects your verbal skills too. Keep your language clear and professional, and double-check for any typos or errors. We appreciate polished and well-crafted applications!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team at StudySmarter!
How to prepare for a job interview at twentysix
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Temporary Executive Assistant. Familiarise yourself with tasks like calendar management, meeting coordination, and handling confidential information. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Since this role requires exceptional organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks and maintained attention to detail, especially in fast-paced environments.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle unexpected situations. Think of specific instances where you had to adapt quickly or manage a crisis, and explain how you approached those challenges effectively.
✨Demonstrate Discretion and Professionalism
As an Executive Assistant, confidentiality is key. Be prepared to discuss how you've handled sensitive information in the past. Highlight your commitment to maintaining discretion and professionalism, as this will reassure the interviewers that you can be trusted with important corporate matters.
