At a Glance
- Tasks: Support Executive-level leaders with scheduling, travel arrangements, and project management.
- Company: Join VaynerX, a contemporary family of companies driving brand growth.
- Benefits: Enjoy competitive salary, unlimited PTO, and comprehensive health benefits.
- Other info: In-office role with a focus on team culture and inclusivity.
- Why this job: Be a key player in a dynamic environment and make an impact on global operations.
- Qualifications: 6+ years supporting executives, strong communication skills, and creative problem-solving abilities.
The predicted salary is between 125000 - 135000 £ per year.
VaynerX is seeking a dynamic and strategic Senior Executive Assistant to join our team. As a key player, you will serve as an indispensable partner for internal and external communications concerning our Executive‑level leaders (Global C‑Suite). We are looking for someone who embodies core competencies essential for success: strategic mindset, project administration, stakeholder and core relationship management, and business and ecosystem awareness.
The Senior Executive Assistant will perform a wide variety of administrative activities for the Global C‑Suite level executives while secondarily supporting other staff members in accomplishing projects and tasks that impact the daily operations of the department.
What You’ll Do- Efficiently manage executive priorities, identify potential roadblocks, maintain the calendar, schedule appointments, and arrange travel itineraries to optimize daily schedules.
- Schedule, prepare materials for, and attend meetings as requested by the Executive(s).
- Make travel arrangements both domestic and international, including booking flights, accommodations, and transportation for the Executive(s) and their team members as needed.
- Be available during off‑hours during international travel to assist with any adjustments that may arise.
- Complete monthly expense reports with attention to detail.
- Serve as a representative for Executive(s) to facilitate cross‑functional problem‑solving initiatives and collaboration, while managing document drafting, proofreading, and editing tasks.
- Anticipate and address communication and efficiency issues, demonstrating autonomy and insightful decision‑making.
- Act as a key driver and project lead, instituting sustainable processes, and partner cross‑functionally. Take meeting minutes, track action items, and follow up on action plan deadlines.
- Identify and leverage relationships to create value for multiple parties, showcasing keen observations and insights; act as a seamless extension of Executive(s).
- Play a vital role as a contributor around standard operating procedures and ways of working.
- Demonstrate excellence in comprehending relevant use cases of project management and scheduling tools, evaluating and recommending new resources relevant to your role.
- Exemplify knowledge regarding global capabilities, products, and services, taking on a level of subject‑matter expert.
- 6+ years of experience supporting Executive‑level Leaders (EVP to Global C‑Suite), preferably in a creative agency environment.
- Advanced aptitude with G Suite (Google Workspace), Slack, Office 365, and Video Conferencing Software.
- Ability to work independently, prioritize tasks, and meet deadlines with little supervision.
- Able to handle sensitive and confidential information with the highest level of discretion and integrity.
- Exceptional written and verbal communication skills.
- Strong focus on team culture and cross‑functional work.
- Comfortable receiving feedback and able to adjust approach accordingly.
- Creative problem‑solving skills and proactive in identifying ways to improve outcomes.
- Operates with the highest level of personal integrity and ethics.
- Ability to manage multiple projects at the same time with varying deadlines.
- Comfort with ambiguity and proven ability to create clarity.
Please note this role will be required to be in‑office 5 days a week.
We are always looking for talent that continues to cultivate an inclusive and representative team that will enhance our perspectives, skill sets, background, and behaviors. We encourage those who are passionate about what we do to apply.
Benefits- Exact compensation may vary based on skills, experience, and location.
- Employer‑sponsored 401k with match.
- Medical, Dental, and vision coverage.
- Unlimited PTO.
- Caregiver (Parental) Leave.
- Health and Wellness benefits.
- Base Salary $125,000—$135,000 USD.
Senior Executive Assistant employer: twentysix
VaynerX is an exceptional employer that fosters a dynamic and inclusive work culture, offering Senior Executive Assistants the opportunity to thrive in a fast-paced environment while supporting Global C-Suite leaders. With a commitment to employee growth, VaynerX provides comprehensive benefits including unlimited PTO, medical coverage, and a supportive atmosphere that encourages creativity and collaboration. Located in vibrant cities worldwide, employees enjoy a unique blend of professional development and personal fulfilment, making it a rewarding place to build a career.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at VaynerX on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching VaynerX's recent projects and achievements. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute.
✨Tip Number 3
Practice your communication skills! As a Senior Executive Assistant, you'll need to convey information clearly and confidently. Try mock interviews with friends or use online resources to sharpen your delivery.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team at VaynerX.
We think you need these skills to ace Senior Executive Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Senior Executive Assistant role. Highlight your experience supporting executive-level leaders and showcase how your skills align with the job description. We want to see how you can bring value to our team!
Showcase Your Communication Skills:Since this role involves a lot of communication, make sure your written application reflects your exceptional communication skills. Use clear and concise language, and don’t forget to proofread for any typos or errors. We love attention to detail!
Demonstrate Your Problem-Solving Abilities:In your application, share examples of how you've tackled challenges in previous roles. We’re looking for creative problem-solvers who can anticipate issues and come up with effective solutions. Show us how you think on your feet!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures it gets into the right hands. Plus, it shows you’re serious about joining our team at VaynerX!
How to prepare for a job interview at twentysix
✨Know Your Executive
Before the interview, research the executives you'll be supporting. Understand their roles, priorities, and recent projects. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or handled multiple projects simultaneously. Highlight your experience with tools like G Suite and project management software to demonstrate your efficiency.
✨Demonstrate Discretion and Integrity
As a Senior Executive Assistant, you'll handle sensitive information. Be ready to share examples of how you've maintained confidentiality in previous roles. This will reassure them that you can be trusted with important matters.
✨Ask Insightful Questions
Prepare thoughtful questions about the company's culture, the executives' working styles, and how success is measured in this role. This shows your strategic mindset and eagerness to contribute positively to the team.
