Program Coordinator

Real Chemistry delivers exceptional meeting and speaker bureau experiences for pharmaceutical and biotech companies, as well as local, state, and national associations. The Program Coordinator provides project‐related and administrative support for the execution of live and virtual programs. Programs include advisory boards, speaker trainings, investigator meetings, sales/training meetings, and speaker programs. The Program Coordinator serves as the liaison between field representatives, HCPs, clients, and the company.

This is a hybrid role based in any of our US offices—including Boston, Chicago, Carmel IN, and Lambertville NJ—as well as remotely within the US, depending on team and business needs. The position will work ET or CT business hours and will require frequent travel.

• Serve as point of contact for participants, faculty members, sales representatives, and vendors.
• Prepare communications and route documents through internal Editorial and QC processes, in preparation for client review/approval.
• Create registration website and manage attendance.
• Source venues/menus in accordance with client specifications and ensure regulatory compliance.
• Coordinate payment with venues.
• Assist with audiovisual booking/communication.
• Provide on‐site manager contract/booking communication.
• Prepare, ship, and track on‐site box arrival status and reconcile on‐site materials.
• Assist with post‐program follow‐up.
• Assist with program closeout (venue receipts, Sunshine Act reporting preparations, etc.).
• Adhere to corporate and industry compliance regulations related to responsibilities.

• Daily quality control (QC) responsibility for own work.
• Provide occasional support for virtual events, which may include non‐standard work hours.
• Work schedule/hours: requires moderate overnight/weekend travel (up to 20%) and non‐standard work hours in accordance with project needs, deadlines, deliverables, event execution, and urgent team requests.
• Fulfill other duties and responsibilities as assigned by management.

• BA or BS degree preferred; must have minimum of an Associate's degree.
• Minimum of one‐year relevant work experience is required; project management or meeting planning experience is a plus.
• Experience working in a team environment and providing customer service.
• Proficient in Microsoft Office products (Outlook, Excel, PowerPoint, etc.); strong Microsoft Excel experience is highly preferred and will be considered a strong asset in this role.
• Experience working in multiple technology platforms (eg, CRM's, SharePoint, Cvent, database platforms); Cvent experience is highly preferred and will be considered a strong asset in this role.
• A love of travel is a bonus—this role does offer the opportunity to travel, so an enthusiasm for getting out on the road (or in the air!) is a big plus.

$55,000–$60,000 plus overtime (subject to modification).

Real Chemistry offers a comprehensive benefit program and perks tailored to your region. Benefits include free snacks, generous holiday and paid time off, private medical, dental, and vision plans, support for saving for the future, mental wellness coaching, and access to more than 13,000 online classes with LinkedIn Learning.

Real Chemistry is an Equal Opportunity employer. We continually strive to build and sustain an inclusive and equitable work environment where employees feel empowered to leverage all they bring from their personal lived experience and professional expertise. We encourage motivated and qualified applicants to apply without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity/expression, ethnic or national origin, age, physical or mental disability, genetic information, marital information, or any other characteristic protected by federal, state, or local employment discrimination laws where Real Chemistry operates. Should you require accommodations throughout the interview process please let your recruiter know.

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