At a Glance
- Tasks: Support senior executives with scheduling, travel, and project management in a fast-paced environment.
- Company: Join Teneo, a leading management consulting firm with a dynamic culture.
- Benefits: Enjoy competitive salary, flexible working, and extensive personal development opportunities.
- Other info: Remote work options and a positive team environment await you!
- Why this job: Make a real impact by supporting top executives and enhancing your professional skills.
- Qualifications: 2-3 years of experience in corporate support and excellent communication skills required.
The predicted salary is between 40000 - 50000 £ per year.
An Executive Assistant at Teneo plays a critical role in supporting senior business leaders and their Executive Assistants, ensuring seamless operations and providing best‑in‑class service to support both the teams and individuals that they work with. With an initiative‑taking mindset and strong organizational skills, the ideal candidate will thrive in a fast‑paced environment, effectively managing multiple tasks and priorities with professionalism and discretion.
They are responsible for providing a seamless foundation of administration that allows teams to function, as well as working closely with Executives and their Assistants to proactively support and anticipate their needs and understand their priorities. The Executive Assistant will oversee assigned projects or activities, coordinate daily schedules and calendars, prepare for meetings, and manage travel. The ideal candidate will function under tight deadlines in a highly demanding work environment while exhibiting excellent customer service and professionalism in all interactions. They will pre‑empt issues or problems before they arise, collaborate closely with the Executive(s), and act as a point person when the Executive(s) is unavailable. Administrative Assistants are also responsible for building relationships with counterparts at client organizations and across the Teneo network.
Responsibilities- Provide support to executives based in the United States within Teneo’s Management Consulting business.
- Proactively manage Executives’ calendars, prioritising correspondence and managing communications between them, executives, employees, and external contacts.
- Coordinate internal and external meetings, including project meetings, and ensure necessary logistics are arranged, across time zones if necessary.
- Provide direct support to senior executive(s), assisting with client interactions, team coordination, and administrative tasks to ensure timely project delivery.
- Anticipate upcoming events and meetings, preparing executives with necessary materials and maintaining a long‑term perspective on organisation goals.
- Serve as a point of contact for senior executives and the support team, handling communications and interactions with utmost professionalism and confidentiality.
- Assist with travel arrangements, considering executives’ priorities and managing complex itineraries efficiently.
- Undertake additional administrative responsibilities such as filing, document management, maintaining records, and reconciling travel & expense reports, invoices, etc.
- Manage operational aspects of executives’ roles, including project setup and proposal preparation.
- Maintain confidentiality and business‑sensitive information with discretion.
- Embrace agile working practices and support team members during absences or busy periods.
- Lead by example, fostering teamwork, collaboration, and a positive office environment.
- Foster positive relationships with counterparts at client offices and build knowledge of key clients.
- Manage miscellaneous personal requests.
- Support executives beyond traditional working hours and during travel or international assignments.
- 2–3+ years’ experience in a corporate environment providing support for senior‑level executives.
- Excellent written and oral English language skills, as the role involves regular communication with U.S.-based executives and clients.
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
- Ability to anticipate needs and proactively address potential issues with sound judgment and discretion.
- Meticulous commitment to delivering high‑quality, client‑ready work.
- Ability to adapt to changing priorities and thrive in a fast‑paced environment.
- Commitment to learning and professional development.
- Experience using Robin, Concur, MS Teams, and NetSuite.
- New joiners are supported by an induction programme.
- Ability to work remotely and from Teneo’s Toronto office as needed.
- Competitive salary (dependent on experience).
- Flexible working and time off policy.
- Discretionary bonus.
- Annual salary review.
- 100% employer paid healthcare.
- Pension (competitive company contribution).
- Extensive investment in personal development & learning.
- Enhanced maternity and paternity leave (depending on length of service).
- Group income protection.
- Life assurance.
- Gym reimbursement.
Executive Assistant employer: twentysix
At Teneo, we pride ourselves on being an exceptional employer that values the contributions of our Executive Assistants. Our dynamic work culture fosters collaboration and professional growth, offering extensive investment in personal development and a flexible working environment that accommodates both remote and in-office work. With competitive salaries, comprehensive healthcare benefits, and a commitment to work-life balance, Teneo is dedicated to supporting our employees in achieving their career aspirations while maintaining a fulfilling personal life.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can sometimes lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show up with questions that demonstrate your interest and understanding of their operations. It’s all about making a great impression!
✨Tip Number 3
Practice your pitch! You never know when you’ll meet someone who could help you land that Executive Assistant role. Keep it concise, highlight your skills, and don’t forget to mention your adaptability in fast-paced environments.
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in supporting senior executives and managing complex schedules, as this will show us you understand what we're looking for.
Showcase Your Organisational Skills:In your application, give examples of how you've successfully managed multiple tasks and priorities in a fast-paced environment. We want to see that you can keep everything running smoothly, even when things get hectic!
Demonstrate Proactivity:We love candidates who take the initiative! Share instances where you've anticipated needs or solved problems before they arose. This will help us see your proactive mindset in action.
Apply Through Our Website:Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you're keen to join our team at StudySmarter!
How to prepare for a job interview at twentysix
✨Know Your Executive
Before the interview, research the executives you’ll be supporting. Understand their roles, priorities, and any recent news about them or the company. This will help you demonstrate your initiative-taking mindset and show that you can anticipate their needs.
✨Master the Calendar Game
Be prepared to discuss how you would manage complex calendars and prioritise tasks. Think of examples from your past experience where you successfully coordinated schedules or handled multiple priorities under tight deadlines. This will showcase your organisational skills.
✨Showcase Your Communication Skills
Since this role involves a lot of communication, practice articulating your thoughts clearly and professionally. Prepare to give examples of how you've effectively managed communications between different stakeholders in previous roles, highlighting your customer service skills.
✨Demonstrate Discretion and Professionalism
In your interview, emphasise your commitment to confidentiality and professionalism. Share specific instances where you’ve handled sensitive information or situations with discretion, as this is crucial for an Executive Assistant role.
