Associate, People and Experience Team

Responsibilities

• Handle PET administrative tasks with 100% database accuracy within systems such as HiBob, Moore Payroll, ClickUp, and Greenhouse.
• Responsible for all paperwork such as employee contracts, reference letters, promotion letters, and leaver letters.
• Act as an experience ambassador throughout the employee lifecycle, from onboarding to off‑boarding.
• Provide speedy and efficient responses to first‑line people queries from employees.
• Serve as the data champion by pulling reports for the People team and managers, assessing general themes and insights.
• Support the People Operations team with systems and administrative support.
• Partner with Finance to prepare monthly payroll inputs and process PET‑related invoices.
• Provide administrative support for employee relations issues, including note taking and letter drafting.
• Create and own reports for tracking absence and holidays.

Qualifications

• Detail‑oriented with excellent organisational, prioritisation, and multitasking skills.
• Adept at working through frequent change in a dynamic, fast‑paced environment.
• A team player with a positive attitude and strong interpersonal and communication skills.
• Handles data with confidentiality, discretion, and integrity.
• Proficient in written and spoken English; additional languages or experience in European countries is a plus.
• Proactive, solution‑oriented, and able to use personal initiative.
• Task‑oriented and a “brilliant doer” who enjoys completing to‑do list items.
• Interested in building and maintaining world‑class employee experiences, focusing on high performance, reward, and wellbeing.
• Learning, embracing, and championing the Vayner Culture.
• Prior work experience in a media/creative agency or a start‑up (internships included) is a plus but not required.
• Proficient in G‑Suite (Gmail, Calendar, Shared Drive, Docs, Sheets) and Microsoft Office (Word, Excel, PowerPoint).

Benefits

• Opportunity to progress in a global creative and media agency.
• Work with a team of passionate people who support your career development.
• Solid experience as a generalist within People & Experience and the chance to shape the employee experience.
• Opportunity to deep‑dive into specific areas of People & Experience you are passionate about.

Additional Benefits

• Unlimited holiday + 1 day birthday leave.
• YuLife, an online discount platform.
• Enhanced parental leave.
• Unlimited coaching sessions, private and team classes.
• Cycle‑to‑work scheme.
• Employee Assistance Programme covering financial, mental and physical wellbeing.
• Cash plan with Medicash, Level 1 cover, with options for partners and children.
• Virtual GP, Skinvision, 24/7 health and stress helplines, discounted gym, and Medicash extras.
• Life assurance.
• Income protection.
• Group personal pension.

VaynerMedia is an Equal Opportunity Employer. This means that VaynerMedia provides equal employment opportunities to all staff members and job applicants without regard to gender, pregnancy, marital or civil partnership status, gender reassignment, race, disability, sexual orientation, religious belief, part‑time or fixed‑term employment, age, or any other legally protected class. Candidates must be authorised to work in the UK.