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- Tasks: Assist in maintaining databases and client information while coordinating site inspections.
- Company: Join a dynamic team in Cardiff focused on efficient maintenance management.
- Benefits: Enjoy flexible working options and opportunities for professional growth.
- Why this job: Be part of a supportive culture that values teamwork and attention to detail.
- Qualifications: Strong admin skills, proficiency in MS Office, and excellent communication abilities required.
- Other info: Experience in minute taking and client interactions is a plus.
The predicted salary is between 28800 - 43200 £ per year.
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Maintenance Management Team Administrator, Cardiff
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Client:
Location:
Cardiff, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
d8d89ed7cfc6
Job Views:
8
Posted:
25.08.2025
Expiry Date:
09.10.2025
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Job Description:
Position Summary:
The role will assist the administration team to maintain the company databases / excel workbooks with timely and accurate entry of new and updated client information; and to liaise with our clients and their service providers to arrange site inspections.
Responsibilities and authority:
Entering Statutory Inspections details / paperwork/ dates into company database
Uploading of Audit, PPMs and Various other documentation on the company database
Issue client reports when requested
Arranging Statutory Inspections and following up with clients
Updating and maintaining excel workbooks with client information
Responding to email enquiries
Working on Client Web-portals where necessary
Supporting the Engineering team
Any other general office administrative / data inputting duties as reasonably directed
Attend team or Client meetings when required
Education and Experience:
Specific skills, knowledge, competencies and training
Excellent administrative skills gained from previous, similar positions – including typing / data entry
Have a good working knowledge of MS Word, Excel and Outlook
Work well within a team
Have the ability to organise time, prioritise, multitask and use own initiative
Must be methodical and thorough with excellent attention to detail
Be an effective and confident communicator
Be willing to take on new tasks
Experience of minute taking and production, from internal & external meetings
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Maintenance Management Team Administrator employer: TÜV SÜD
Contact Detail:
TÜV SÜD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Maintenance Management Team Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as MS Word, Excel, and Outlook. Being proficient in these applications will not only help you stand out but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight any previous experience you have in administrative roles, especially those involving data entry and client communication. Be prepared to discuss specific examples of how you've successfully managed similar tasks in past positions.
✨Tip Number 3
Showcase your organisational skills by preparing a brief outline of how you would manage multiple tasks and priorities in this role. This could include strategies for time management or examples of how you've handled competing deadlines before.
✨Tip Number 4
Research the company and its clients to understand their needs better. This knowledge will allow you to tailor your conversations during interviews and demonstrate your genuine interest in contributing to their success.
We think you need these skills to ace Maintenance Management Team Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative skills and experience relevant to the Maintenance Management Team Administrator role. Emphasise your proficiency in MS Word, Excel, and Outlook, as well as any previous roles that involved data entry and client communication.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Explain how your skills and experiences make you a suitable candidate for maintaining databases, arranging inspections, and supporting the engineering team.
Showcase Attention to Detail: In your application, provide examples of how you've demonstrated excellent attention to detail in past roles. This could include specific tasks where accuracy was crucial, such as data entry or report generation.
Prepare for Potential Questions: Think about potential interview questions related to your organisational skills and ability to multitask. Be ready to discuss how you manage your time effectively and handle multiple priorities, as these are key aspects of the role.
How to prepare for a job interview at TÜV SÜD
✨Showcase Your Administrative Skills
Make sure to highlight your previous experience in administrative roles. Be prepared to discuss specific examples of how you've managed databases, handled data entry, and maintained accurate records.
✨Demonstrate Your Technical Proficiency
Since the role requires a good working knowledge of MS Word, Excel, and Outlook, be ready to talk about your experience with these tools. You might even want to mention any advanced skills you have, like using formulas in Excel or creating professional documents in Word.
✨Emphasise Your Communication Skills
As the position involves liaising with clients and service providers, it's crucial to demonstrate your effective communication abilities. Prepare to share examples of how you've successfully communicated in previous roles, especially in challenging situations.
✨Prepare for Teamwork Questions
This role requires working well within a team, so expect questions about your teamwork experiences. Think of instances where you collaborated with others, resolved conflicts, or contributed to team goals, and be ready to discuss them.
