Business & Administration Accounts Assistant - Fixed Term

Behind every successful audit, certification, and inspection stands a strong team in ourService Functions. Whether HR, IT, Finance, Marketing, Controlling, Procurement, Facility Management,our Shared Service Centers, QHSE, Legal, Corporate Development, or Corporate Communication –they all contribute to ensuring that our operational units worldwide can achieve top performance.

We rely on innovative processes, digital solutions, and a strong corporate cultureto support employees, create efficient structures, and enable sustainable growth.Our work is diverse, ranging from developing modern HR programs to optimizing globalfinancial processes to ensuring the highest compliance and quality standards.

Shape the future of TÜV Rheinland with us!

In our Service Functions, you can contribute your expertise, optimize processes, and actively participate in shapingthe company's future. We offer you an international, dynamic environment that fosters innovation, collaboration,and personal growth.

Become part of our strong network and help shape the world of tomorrow with us!

Job Summary

We are looking for a detail-oriented and organized Accounts Assistant to join our friendly and supportive Finance Team on Fixed Term Contract for one year.

The successful candidate will manage day-to-day ledger activities, process invoices and employee travel expenses, and support business travel arrangements. The role provides professional, accurate, and customer-focused financial guidance to employees, managers, suppliers, customers, and other stakeholders.

The ideal candidate will understand double-entry bookkeeping and have experience with accounting software, Microsoft Excel, and preferably SAP Concur. They will be highly organized, capable of working accurately to deadlines, and committed to delivering excellent customer service.

Job Description

Travel and Expense Accounting

• Act as the main contact for employees and managers regarding business travel and expense accounting.
• Review and process employee travel expense reports in accordance with internal policies and applicable legal and tax regulations.
• Check receipts, cost allocations, approvals, and supporting documents for accuracy and completeness.
• Post travel expenses and reimbursements accurately in SAP Concur.
• Resolve missing information, incorrect submissions, and reimbursement queries.
• Digitize and organize receipts and other supporting documents when required.
• Prepare monthly travel, expense, reimbursement, and compliance reports.

Accounts and Finance Support

• Manage Finance mailboxes and respond to queries promptly and professionally.
• Process high volumes of invoices and record them accurately in the invoice register.
• Check invoices for errors, investigate discrepancies, and return incorrect invoices to suppliers when necessary.
• Follow up with internal stakeholders to ensure invoices are entered into the system promptly.
• Reconcile supplier statements and investigate outstanding differences.
• Assist the Accounts Receivable team with the collection of outstanding debts.
• Maintain positive and professional relationships with suppliers and customers.
• Support the Payments Team during annual leave and other absences.
• Maintain accurate financial records and assist with audit requests.
• Support the Senior Accountant and Finance Team with ad hoc duties as required.

Requirements

Education

• A vocational qualification in accounting, finance, business administration, travel management, or a related field—or equivalent relevant work experience.

Work Experience

• One to three years of experience in accounts payable, finance, travel coordination, expense accounting, or a related role.
• Good understanding of double-entry bookkeeping.
• Experience processing invoices and reconciling supplier statements.
• Experience with SAP Concur or a similar travel and expense system is preferred.
• Proficiency in accounting software and Microsoft Excel.

Key Competencies

• Accuracy and attention to detail
• Effective communication
• Customer service orientation
• Organization and time management
• Results and business orientation
• Problem-solving and decision-making
• Teamwork and collaboration
• Ability to meet deadlines
• Confidentiality and professional integrity