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For Companies At a Glance
- Tasks: Manage payroll, sales and purchase ledgers while ensuring smooth office operations.
- Company: Join KTC Food Group, a leader in sustainable edible oils and fats.
- Benefits: Full-time, permanent role with opportunities for growth in a dynamic environment.
- Why this job: Be part of a fast-growing company that impacts millions through quality food products.
- Qualifications: Experience with ledgers, invoicing, and ERP systems is essential.
- Other info: Great chance to develop skills in a supportive team focused on innovation.
The predicted salary is between 28800 - 43200 £ per year.
We are seeking an Office Administrator who will play a key part in keeping our operation running smoothly by updating and maintaining our Payroll, Purchase and Sales Ledgers.
Location: Piquant, Walsall
This is a full time, permanent position.
What We're Looking For
In this role, you will handle a wide range of administrative and finance tasks, including managing invoicing and credits across the Sales and Purchase Ledgers and uploading invoices through Unitas/ERP. You will act as the first point of contact on reception and telephone, collate delivery notes, complete goods-in records and upload them into the traceability system. The position also involves maintaining supplier files and documentation, processing sales orders and updating the planning spreadsheet, as well as generating daily production paperwork in line with the production plan. You will reconcile and invoice against dispatch paperwork, support finished goods stock takes, and be responsible for ordering ingredients and packaging.
Essential
- Experience updating and maintaining Payroll, Purchase and Sales Ledgers.
- Strong knowledge of invoicing, credits and ledger reconciliation.
- Confident using ERP systems such as Unitas/ERP for invoice uploads.
- Professional and friendly approach to reception duties and managing telephone enquiries.
- Ability to collate delivery notes, complete goods-in records and manage document scanning within a traceability system.
- Proven experience maintaining supplier files and accurate documentation.
- Competence in processing sales orders and updating planning or scheduling spreadsheets.
- Ability to generate daily production paperwork aligned to production plans.
- Strong numerical and organisational skills to reconcile and invoice against dispatch paperwork.
- Experience supporting stock takes, particularly finished goods.
- Ability to order ingredients, packaging or stock materials confidently.
- Excellent attention to detail and reliability to ensure the smooth running of a busy office.
- A proactive approach to supporting team and business KPI achievement.
Desirable
- Previous experience within a manufacturing, food production or FMCG environment.
- Familiarity with traceability systems or quality-focused documentation workflows.
- Strong working knowledge of Excel or planning spreadsheets.
- Ability to multitask in a fast-moving environment, maintaining accuracy under pressure.
- A customer-focused mindset and confidence engaging with suppliers, drivers and internal teams.
Why join our Team
KTC Food Group is one of Europe's fastest-growing specialists in high-quality, sustainably sourced edible oils and fats, supplying products enjoyed by over 50 million people each year and relied on by the majority of UK restaurants. With a proud heritage dating back to 1972 and a reputation for innovation, scale, and sustainability, KTC continues to expand its reach across the UK, Ireland, Europe and beyond—driven by a passion for great food and exceptional service.
Office Administrator in Walsall employer: Tuttoturismoweb.com
Contact Detail:
Tuttoturismoweb.com Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Walsall
✨Tip Number 1
Get to know the company! Research KTC Food Group and understand their values, products, and culture. This will help you tailor your conversations and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice your elevator pitch! Be ready to introduce yourself and explain why you're the perfect fit for the Office Administrator role. Keep it concise and focus on your relevant experience with ledgers and ERP systems.
✨Tip Number 3
Network like a pro! Connect with current or former employees on LinkedIn. They can provide insights about the company and might even refer you internally, which can give you a leg up in the hiring process.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're proactive and serious about joining our team at KTC Food Group.
We think you need these skills to ace Office Administrator in Walsall
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience with Payroll, Purchase, and Sales Ledgers. We want to see how your skills match what we're looking for, so don’t be shy about showcasing your relevant experience!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Office Administrator role. Mention your familiarity with ERP systems like Unitas and how you can contribute to our smooth operations.
Show Off Your Attention to Detail: In this role, accuracy is key! When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure everything is spot on.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Tuttoturismoweb.com
✨Know Your Numbers
As an Office Administrator, you'll be dealing with Payroll, Purchase and Sales Ledgers. Brush up on your numerical skills and be ready to discuss your experience with invoicing and ledger reconciliation. Prepare examples of how you've successfully managed these tasks in the past.
✨Familiarise Yourself with ERP Systems
Since the role involves using Unitas/ERP for invoice uploads, make sure you understand how these systems work. If you have experience with similar software, be prepared to share specific instances where you used it effectively to streamline processes.
✨Showcase Your Organisational Skills
This job requires strong organisational abilities, especially when managing delivery notes and production paperwork. Think of a time when you had to juggle multiple tasks and how you kept everything in order. Be ready to explain your methods during the interview.
✨Be Personable and Professional
As the first point of contact, your approach to reception duties is crucial. Practice a friendly yet professional tone for phone calls and in-person interactions. Share examples of how you've handled customer inquiries or supplier communications in a positive manner.
