At a Glance
- Tasks: Manage sales and bookings for exciting theatre productions across the UK.
- Company: Join a dynamic arts organisation with a focus on community engagement.
- Benefits: Flexible working hours, competitive salary, and professional development opportunities.
- Other info: Exciting opportunity with potential for career growth in a supportive environment.
- Why this job: Be part of shaping the future of touring theatre and make a real impact.
- Qualifications: Strong communication skills and a passion for the arts are essential.
The predicted salary is between 32000 - 32000 € per year.
The Sales & Tour Booking Manager is a pivotal role, central to the continued success and growth of the company’s touring operations. The postholder will be responsible for securing UK bookings for the company’s productions across small-scale theatre venues, community settings, and schools, while cultivating and maintaining strong relationships with promoters and bookers. In addition, the role involves identifying and developing new UK touring opportunities, contributing to the strategic expansion of the company’s reach. This is a dynamic and varied position, requiring close collaboration with colleagues across the company.
Responsibilities range from negotiating and confirming bookings that deliver against financial targets, to overseeing contracting processes, planning tours that are both geographically efficient and environmentally sustainable and proactively generating new business leads. The role demands excellent interpersonal and communication skills, alongside strong organisational ability, effective time management, and the drive and resilience to build successful and sustainable tours. This is a newly defined position within the company.
Key Responsibilities:
- Proactively develop and maintain relationships with new and existing UK venue programmers across theatres, schools, and rural touring networks suitable for the company’s productions.
- Identify and secure new UK bookers for our work (UK school/venues and community settings) through active networking and industry engagement.
- Promote, sell, and secure bookings for the company’s productions in suitable theatre venues, schools, rural and community settings.
- Work closely with the Communications Manager to support the promotion and sale of productions, including contributing to social media initiatives and marketing materials.
Tour Planning & Coordination:
- Schedule performance dates and tour routes that are geographically efficient, aligned with the company’s environmental values, and compliant with the Equity/ITC Fair Work Agreement.
- Prepare and distribute a technical information pack for productions to venues.
- Collect and review technical specifications from venues/schools and request completion of technical questionnaires.
- Liaise with the Admin & Operations Manager to confirm technical compatibility of shows and flag any potential issues.
Contracts, Fees & Administration:
- Negotiate and agree performance fees with venues/schools to meet the financial targets outlined in the approved annual budget.
- Secure and coordinate one or two Christmas performance runs (2–4 weeks) within a national UK tour, alongside presenting a second production as a UK premiere prior to international touring.
- Issue Deal Memos once bookings are confirmed, outlining the agreed terms.
- Read/prepare and distribute/return formal contracts between the company and bookers, including any relevant riders.
- Work closely with the Admin & Operations Manager on touring logistics and with the Executive Director on contractual and financial matters.
- Ensure the Finance Officer receives all necessary information regarding agreed fees and booking contacts for invoicing.
Industry Engagement:
- Identify promotional and partnership opportunities for the company and attend relevant networking events when resources allow.
- Participate in the organisation’s planning meetings.
Data & Reporting:
- Obtain box office reports after tours and feedback questionnaires.
- Support the data collection strategy by inputting all data required into the data collection platform; Illuminate for productions and projects.
- Maintain and regularly update venue and booker contact records within the company database to ensure accuracy and accessibility of information and compliance with GDPR.
- Provide relevant data and reporting information to the Executive Director to support funding requirements for Arts Council England and Leeds City Council.
- Update and contribute relevant information to the company report for quarterly Trustee meetings.
Other:
- Be a key holder and lock and unlock the office on arrival and departure as required.
- Participate in a biannual work review and undertake continued professional development as identified.
- Adhere to all company policies, values and procedures relating to health and safety and safeguarding.
- Attend biannual team planning days.
- Contribute information for trustee report and Board meetings.
- Attend VIP performances of our productions.
Terms and Conditions:
- Salary: £32,000 p.a. pro rata + 5% pension contribution. This means £12,800 p.a. when working a 2-day week (15 hours).
- Contract: Fixed Term: 1st August 2026 – 31st July 2027. Continuation beyond this date is funding dependent.
- Holiday: 25 days pro rata + statutory holidays rising to 30 days after 5 years of continuous service for those on employed PAYE contract.
- Hours: 2 days per week (15 hours working flexibly). Working days will be flexible around the core working hours and days of the team and subject to discussion with the successful applicant. Occasional evening and weekend work may be required.
- Based: We offer blended working, with a minimum of 1 day per week in the office at Hope House and some home-working. Hope House is a wheelchair accessible building. A desk and laptop will be provided.
- Notice Period: 3 months.
- Access: We will make reasonable adjustments depending on the needs of the role-holder.
Equal Opportunities and Diversity Statement:
We welcome diversity in all its forms and we positively encourage D/deaf and disabled people and/or people from the global majority to apply. We guarantee an interview to any candidate with a disability or from the global majority who shows in their application that they have the skills, values and experience needed for this role.
Sales and Tour Booking Manager in Leeds employer: Tutti Frutti Productions
Join a dynamic and innovative team as the Sales and Tour Booking Manager, where your contributions will directly impact the growth of our touring operations. We pride ourselves on fostering a collaborative work culture that values creativity and sustainability, offering flexible working arrangements and opportunities for professional development. With continued funding from Arts Council England, this is an exciting time to be part of our mission to bring engaging productions to diverse audiences across the UK.
StudySmarter Expert Advice🤫
We think this is how you could land Sales and Tour Booking Manager in Leeds
✨Tip Number 1
Network like a pro! Attend industry events, engage with promoters and bookers, and don’t be shy about introducing yourself. Building those relationships can open doors to opportunities that aren’t even advertised.
✨Tip Number 2
Show your passion for touring! When you get the chance to chat with potential employers, let them know why you love what you do. Share your ideas on how to make tours more efficient and sustainable – it’ll show you’re proactive and invested in the role.
✨Tip Number 3
Be prepared to discuss your past successes. Have examples ready of how you’ve secured bookings or developed relationships in the past. This will help you stand out as someone who can hit the ground running in this new role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team and contributing to our exciting future.
We think you need these skills to ace Sales and Tour Booking Manager in Leeds
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Sales and Tour Booking Manager role. Highlight your experience in securing bookings and building relationships, as these are key to our success!
Show Off Your Skills:We want to see your excellent interpersonal and communication skills shine through. Use specific examples from your past roles to demonstrate how you've successfully negotiated deals or managed tours.
Be Organised:Since this role involves a lot of planning and coordination, make sure to showcase your organisational abilities. Mention any tools or methods you use to keep track of bookings and schedules.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity.
How to prepare for a job interview at Tutti Frutti Productions
✨Know Your Stuff
Before the interview, dive deep into the company’s productions and their touring history. Familiarise yourself with their target venues and community settings. This will not only show your genuine interest but also help you discuss how you can contribute to their growth.
✨Build Relationships
Since the role involves cultivating relationships with promoters and bookers, think of examples from your past experiences where you successfully built and maintained professional relationships. Be ready to share these stories during the interview to demonstrate your interpersonal skills.
✨Showcase Your Organisational Skills
Prepare to discuss how you manage multiple tasks and deadlines, especially in a dynamic environment. Bring examples of how you've planned tours or events efficiently, highlighting your time management and organisational abilities.
✨Be Ready for Negotiation Scenarios
As negotiating performance fees is a key part of the role, practice discussing hypothetical scenarios where you might need to negotiate terms. Think about how you would approach these discussions while ensuring both parties feel valued.
