At a Glance
- Tasks: Ensure accurate inventory data across systems and resolve discrepancies.
- Company: Join Tutti Bambini, a leading nursery furniture brand with over 30 years of experience.
- Benefits: Enjoy 20 days holiday, your birthday off, and remote work every Friday.
- Other info: Opportunity for contract extension and career growth in a dynamic environment.
- Why this job: Be part of a growing team making a real impact in the nursery furniture industry.
- Qualifications: Experience with ERP/WMS systems and advanced Excel skills required.
The predicted salary is between 30000 - 40000 £ per year.
Tutti Bambini is a nursery furniture company founded over 30 years ago by Michael and Debra Samuel with the goal of supporting new mothers and fathers during their first steps into parenthood. After years working in nursery retail, and as parents themselves, Michael and Debra realised that nursery furniture available on the market often didn’t offer the versatility, value, and safety that new parents needed for their little ones. Drawing on a background in technical design, and on their own parenting experiences, Michael and Debra created Tutti Bambini: a nursery furniture range combining elegance and beauty with innovation and practicality. From its beginnings in a little London store, the Tutti Bambini brand has grown to become a feature in nurseries across the UK, and includes ranges of cots, cot beds, nursing chairs, highchairs, and more. Crafted to the highest standards of quality and safety, every piece of Tutti Bambini furniture is designed to be loved, and used, by families for years to come. Tutti Bambini has been acquired by Heroes in 2023, and is now part of Heroes' family of brands.
About the role
We are looking for a detail-oriented Inventory & Systems Coordinator to join our team during a critical phase of growth, for a 6 months contract, with potential for extension. You will be the bridge between our PIM (Salsify), our ERP (NetSuite), and our WMS (OrderWise). Your primary mandate is to ensure our system data reflects physical reality, reconciling discrepancies and establishing a robust weekly "source of truth." This role requires a balance of disciplined, repetitive data stewardship and the ability to identify and solve the root causes of inventory inaccuracies.
Responsibilities
- Data Integrity & Management
- Master Data Stewardship: Ensure product master data is accurately replicated and maintained across Salsify, NetSuite, and OrderWise.
- Manual Synchronization: Execute the necessary data entry to keep systems aligned while we transition to full automation.
- System Audits: Perform daily/weekly health checks on cross-system product information (descriptions, dimensions, pricing, and classifications).
- System vs. Physical Matching: Lead the weekly reconciliation process between OrderWise (WMS) and NetSuite (ERP), and verify against physical counts in the warehouse.
- Transaction Investigation: Identify and rectify discrepancies in inventory transactions (receipts, stock moves, shipments).
- Weekly Cut-off Management: Drive the cross-functional workflow to ensure all warehouse and purchasing activities are "cut off" and synced at the designated weekly deadline.
- Process Improvement & Collaboration
- Root Cause Analysis: Partner with warehouse and procurement teams to investigate why discrepancies occur, moving beyond simple fixes to implement long-term preventative measures.
- Collaborative Workflow Design: Work closely with our Process Engineer to refine the weekly cut-off workflow and ensure that manual data entry points are phased out as integrations are completed.
- Knowledge Sharing: Act as the internal point of contact for inventory data accuracy, helping to document standard operating procedures (SOPs) for inventory management.
About you
- ERP/WMS Proficiency: Demonstrable experience working within NetSuite and OrderWise (or comparable systems).
- Data Fluency: Advanced Excel skills (must be able to perform VLOOKUPs, Pivot Tables, and use Power Query for data comparison).
- Analytical Mindset: An ability to "connect the dots" between a transaction error in the WMS and the corresponding financial impact in the ERP.
- Attention to Detail: A high degree of accuracy is non-negotiable; you should be the person who notices when a SKU count is off by one before anyone else does.
- Strong Communication: Must be comfortable working across departments to enforce new workflows and gather the information needed to resolve data gaps.
Pension
- 20 days holiday + bank holidays, and one additional day per year of tenure, up to 25 days per year
- Your birthday off
- Work from home every Friday
Location
We would like this person to split their time between the London office in Whestone (North Finchley) and the warehouse in Milton Keynes, with one day per week working from home (Fridays).
Contract type
This role is originally a 6 months contract, with potential for extension.
Inventory & Systems Specialist - Hybrid (London/MK) employer: Tutti Bambini
Tutti Bambini is an exceptional employer that values its employees by fostering a collaborative and innovative work culture, particularly in the dynamic role of Inventory & Systems Specialist. With a commitment to employee growth, you will have the opportunity to refine your skills in a supportive environment while enjoying benefits such as flexible working arrangements, generous holiday allowances, and the chance to contribute to a brand dedicated to enhancing the lives of families across the UK.
StudySmarter Expert Advice🤫
We think this is how you could land Inventory & Systems Specialist - Hybrid (London/MK)
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Tutti Bambini on LinkedIn. A friendly chat can give us insider info about the company culture and maybe even a referral!
✨Tip Number 2
Prepare for the interview by diving deep into their products and values. Show us that you understand what makes Tutti Bambini special, and how your skills can help them grow even more.
✨Tip Number 3
Practice common interview questions, but also be ready for some curveballs! We want to see how you think on your feet, especially when it comes to problem-solving in inventory management.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds and show us that you're genuinely interested in the role.
We think you need these skills to ace Inventory & Systems Specialist - Hybrid (London/MK)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Inventory & Systems Specialist role. Highlight your experience with ERP and WMS systems like NetSuite and OrderWise, and showcase your data management skills. We want to see how your background aligns with our needs!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about joining Tutti Bambini and how your skills can help us maintain data integrity. Keep it concise but impactful – we love a good story!
Show Off Your Attention to Detail:In this role, attention to detail is key. When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure their application reflects the high standards we uphold at Tutti Bambini.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us that you’re proactive and keen to join our team!
How to prepare for a job interview at Tutti Bambini
✨Know Your Systems
Familiarise yourself with NetSuite, OrderWise, and Salsify before the interview. Be ready to discuss your experience with these systems and how you've used them to manage inventory data effectively.
✨Show Off Your Data Skills
Brush up on your Excel skills, especially VLOOKUPs and Pivot Tables. Prepare to demonstrate how you’ve used these tools in past roles to analyse data and solve discrepancies.
✨Be Detail-Oriented
Highlight your attention to detail by sharing specific examples of how you’ve caught errors or improved data accuracy in previous positions. This role demands precision, so make sure they see that you’re the person who notices the small things.
✨Communicate Effectively
Prepare to discuss how you’ve collaborated with different teams in the past. Strong communication is key for this role, so think of examples where you’ve successfully worked across departments to resolve issues or implement new workflows.
