At a Glance
- Tasks: Ensure accurate inventory data across systems and resolve discrepancies.
- Company: Join Tutti Bambini, a leading nursery furniture brand with over 30 years of experience.
- Benefits: Enjoy 20 days holiday, your birthday off, and hybrid working options.
- Other info: Opportunity for contract extension and career growth in a dynamic environment.
- Why this job: Be part of a growing team making a real difference for new parents.
- Qualifications: Experience with ERP/WMS systems and advanced Excel skills required.
The predicted salary is between 30000 - 40000 £ per year.
Tutti Bambini is a nursery furniture company founded over 30 years ago by Michael and Debra Samuel with the goal of supporting new mothers and fathers during their first steps into parenthood. After years working in nursery retail, and as parents themselves, Michael and Debra realised that nursery furniture available on the market often didn’t offer the versatility, value, and safety that new parents needed for their little ones. Drawing on a background in technical design, and on their own parenting experiences, Michael and Debra created Tutti Bambini: a nursery furniture range combining elegance and beauty with innovation and practicality.
From its beginnings in a little London store, the Tutti Bambini brand has grown to become a feature in nurseries across the UK, and includes ranges of cots, cot beds, nursing chairs, highchairs, and more. Crafted to the highest standards of quality and safety, every piece of Tutti Bambini furniture is designed to be loved, and used, by families for years to come. Tutti Bambini has been acquired by Heroes in 2023, and is now part of Heroes' family of brands.
About the role
We are looking for a detail-oriented Inventory & Systems Coordinator to join our team during a critical phase of growth, for a 6 months contract, with potential for extension. You will be the bridge between our PIM (Salsify), our ERP (NetSuite), and our WMS (OrderWise). Your primary mandate is to ensure our system data reflects physical reality, reconciling discrepancies and establishing a robust weekly "source of truth." This role requires a balance of disciplined, repetitive data stewardship and the ability to identify and solve the root causes of inventory inaccuracies.
Responsibilities
- Data Integrity & Management
- Master Data Stewardship: Ensure product master data is accurately replicated and maintained across Salsify, NetSuite, and OrderWise.
- Manual Synchronization: Execute the necessary data entry to keep systems aligned while we transition to full automation.
- System Audits: Perform daily/weekly health checks on cross-system product information (descriptions, dimensions, pricing, and classifications).
- System vs. Physical Matching: Lead the weekly reconciliation process between OrderWise (WMS) and NetSuite (ERP), and verify against physical counts in the warehouse.
- Transaction Investigation: Identify and rectify discrepancies in inventory transactions (receipts, stock moves, shipments).
- Weekly Cut-off Management: Drive the cross-functional workflow to ensure all warehouse and purchasing activities are "cut off" and synced at the designated weekly deadline.
- Process Improvement & Collaboration
- Root Cause Analysis: Partner with warehouse and procurement teams to investigate why discrepancies occur, moving beyond simple fixes to implement long-term preventative measures.
- Collaborative Workflow Design: Work closely with our Process Engineer to refine the weekly cut-off workflow and ensure that manual data entry points are phased out as integrations are completed.
- Knowledge Sharing: Act as the internal point of contact for inventory data accuracy, helping to document standard operating procedures (SOPs) for inventory management.
About you
- ERP/WMS Proficiency: Demonstrable experience working within NetSuite and OrderWise (or comparable systems).
- Data Fluency: Advanced Excel skills (must be able to perform VLOOKUPs, Pivot Tables, and use Power Query for data comparison).
- Analytical Mindset: An ability to "connect the dots" between a transaction error in the WMS and the corresponding financial impact in the ERP.
- Attention to Detail: A high degree of accuracy is non-negotiable; you should be the person who notices when a SKU count is off by one before anyone else does.
- Strong Communication: Must be comfortable working across departments to enforce new workflows and gather the information needed to resolve data gaps.
Pension
- 20 days holiday + bank holidays, and one additional day per year of tenure, up to 25 days per year
- Your birthday off
- Work from home every Friday
Location
We would like this person to split their time between the London office in Whestone (North Finchley) and the warehouse in Milton Keynes, with one day per week working from home (Fridays).
Contract type
This role is originally a 6 months contract, with potential for extension.
Inventory & Systems Specialist - Hybrid (London/MK) employer: Tutti Bambini
Tutti Bambini is an exceptional employer that values innovation and quality in nursery furniture, offering a supportive work culture that prioritises employee growth and collaboration. With a hybrid working model between London and Milton Keynes, employees enjoy flexibility, competitive benefits including additional holiday for tenure, and the opportunity to contribute to meaningful projects that impact families across the UK. Join us to be part of a passionate team dedicated to creating safe and beautiful products for new parents.
StudySmarter Expert Advice🤫
We think this is how you could land Inventory & Systems Specialist - Hybrid (London/MK)
✨Tip Number 1
Get to know the company inside out! Research Tutti Bambini's products and values so you can speak confidently about how your skills align with their mission. This shows genuine interest and helps us stand out in interviews.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. A friendly chat can give us insider tips and might even lead to a referral, which can boost our chances of landing that interview.
✨Tip Number 3
Prepare for the interview by practising common questions related to inventory management and data accuracy. We should also think of examples from our past experiences that demonstrate our problem-solving skills and attention to detail.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email reiterating our enthusiasm for the role can leave a lasting impression. Plus, it shows we’re proactive and genuinely interested in joining the team.
We think you need these skills to ace Inventory & Systems Specialist - Hybrid (London/MK)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Inventory & Systems Specialist role. Highlight your experience with ERP and WMS systems like NetSuite and OrderWise, and showcase your data management skills. We want to see how your background aligns with our needs!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about joining Tutti Bambini and how your skills can help us maintain data integrity. Keep it concise but impactful – we love a good story!
Show Off Your Attention to Detail:In this role, attention to detail is key. When you apply, make sure to demonstrate your meticulous nature. Whether it's through examples in your CV or specific achievements in your cover letter, we want to know how you ensure accuracy in your work.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our company and values!
How to prepare for a job interview at Tutti Bambini
✨Know Your Systems
Familiarise yourself with NetSuite, OrderWise, and Salsify before the interview. Be ready to discuss your experience with these systems and how you've used them to manage inventory data effectively.
✨Show Your Analytical Skills
Prepare examples that showcase your analytical mindset. Think of times when you identified discrepancies in data and how you resolved them. Highlight your proficiency in Excel, especially with VLOOKUPs and Pivot Tables.
✨Emphasise Attention to Detail
Since accuracy is crucial for this role, be prepared to demonstrate your attention to detail. You might want to share specific instances where your meticulousness made a difference in your previous roles.
✨Communicate Effectively
Practice articulating your thoughts clearly and confidently. This role requires collaboration across departments, so show that you can communicate complex ideas simply and effectively.
