Recruitment Coordinator

About Tutor Trust

We're a proudly Northern charity that believes in equity in education. We do our bit to achieve that by partnering with schools and education providers, to enable their young people to work alongside inspiring and motivating tutors - an opportunity they may not otherwise have.

Our values

• We believe in fairness
• We are passionate about making a difference
• We are inclusive and supportive
• We are quality-focused
• We are ambitious
• We learn

Benefits of working at Tutor Trust

• Hybrid work model (2 days in the office)
• Competitive leave - 33 days per annum (inclusive of Bank Holidays, pro rata)
• Flexible working including Time Off In Lieu (TOIL)
• Health and Wellbeing (Employee Assistance Programme, 24-hour GP service, mental health support and benefits platform, Perkbox)
• Enhanced Family and Sick Leave (after a qualifying period).
• Recognition and Culture (Thanks & Recognition, Highlights, team events)
• Learning and Development (knowledge sharing, staff-led groups)

Job Purpose

The role of Recruitment Coordinator will involve the administration of safer recruitment checks and the onboarding of new tutors. Alongside this, you'll handle the wider admin that keeps tutor recruitment moving: recruitment correspondence, enquiries from candidates, and keeping our Applicant Tracking System and Single Central Record up to date. You will assist the Recruitment Team in ensuring that the tutor recruitment process runs smoothly and effectively across all city regions that we work with. This role is Manchester-based but will cover recruitment over all Tutor Trust locations.

Job Responsibilities

Safer recruitment

Administer safer recruitment checks for all tutors, including approving references, processing enhanced DBS checks, and overseeing Update Service renewals.

Maintain accurate records of safer recruitment checks for all tutors.

Ensure adherence to safer recruitment practices throughout the recruitment process.

Tutor recruitment & development processes

Update and maintain accurate records on the Tutor Application Tracking System and Single Central Record (SCR) along with other tracking of candidates.

Support with day-to-day administration and engagement of tutor trainees, including monitoring and supporting their progression.

Assist with all tutor interviews, training and tutor L&D events, which are currently taking place online. This includes acting as an Interview Coordinator during interviews, interviewing candidates, collecting and recording evidence of identification documents, and ensuring that interviews and other events run smoothly.

Assist with the complete recruitment process for tutors, including shortlisting, interviewing, and onboarding, alongside other members of the Recruitment & Development Team.

Administrative support

Provide administrative support to the R&D Team, including managing recruitment correspondence and data entry.

Support the tracking and analysis of recruitment data, to assist with the production of reports.

Respond to recruitment and training enquiries via email and phone, alongside other members of the Tutor Recruitment & Development team.

Assist with general office functions.

Safeguarding & Compliance

• Contribute to the monitoring and reporting of all safeguarding concern processes, within your teams, ensuring all concerns are reported promptly to the Designated Safeguarding Lead or deputies, and helping to promote and foster a culture of vigilance and accountability across The Tutor Trust.Take responsibility for monitoring safeguarding processes within your teams.

General Duties

Collaborate with colleagues across teams and regions to ensure consistent messaging and effective communication.

Assist other staff to complete a variety of tasks that enable the Trust to operate effectively and efficiently.

Any other duties commensurate with the grade and nature of the post.

Person Specification

Strong candidates for this role will demonstrate a solid track record of performance, possess excellent IT and English skills, exhibit strong interpersonal and diplomatic abilities, and show initiative in their approach.

Skills

Communication & Interpersonal Skills

Excellent verbal and written communication skills, with the ability to build rapport with stakeholders at all levels and across sectors.

Confident in representing the organisation in meetings, presentations, and events.

Organisational & Time Management

Strong organisational skills with the ability to manage multiple tasks and deadlines effectively.

Ability to work under pressure while maintaining consistently high standards of work.

Administrative and IT Skills

Proven administrative experience in a previous paid or voluntary role.

Fully IT literate, with particular competence in Microsoft Excel and Access.

Ability to manage office systems, databases, and documentation accurately and efficiently.

Independent and Team Working Skills

Able to work collaboratively as part of a team and independently when required.

Quick to grasp new concepts and adapt to changing priorities.

Attributes

Committed to safeguarding children and young people, and willing to undergo DBS clearance.

Alignment with the goals, ethos, and mission of the Tutor Trust.

Empathy for disadvantaged and vulnerable learners.

Enthusiastic and proactive in contributing to organisational growth and success.

Excellent time-management and attention to detail.

Strong interpersonal skills and a collaborative working style.

Willingness to work outside standard hours when required.

The role is based on a fixed-term basis from 4th January to 30th June 2027. Your regular place of work will be the Tutor Trust Head Office in Manchester; however, the position will also involve occasional travel to our partners.

The hours of work are 36.25 hours per week over 52 weeks (hybrid working currently in operation). Holiday entitlement will be 33 days per annum (inclusive of Bank Holidays). There may also involve working occasional unsocial hours in evenings.

The Tutor Trust is committed to safeguarding and promoting the welfare of children and young people in line with Keeping Children Safe in Education. We expect all staff and volunteers to share this commitment. All appointments are subject to safer recruitment procedures, including an enhanced Disclosure and Barring Service (DBS) check, satisfactory references, and verification of the right to work in the UK.

The Tutor Trust is an Equal Opportunities Employer. We welcome applications from individuals of all backgrounds and are committed to fair treatment throughout the recruitment process and beyond.

We believe that a diverse team drives innovation and strengthens the programmes we deliver to pupils. Diversity spans many dimensions of identity, and we are committed to cultivating an inclusive, equitable workplace where every voice is heard, respected, and valued.

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